Board of Aldermen Meeting Minutes

 

JULY 6, 2015(approved)

Mayor Jan Lehmkuhl called the regular Board meeting to order at 7:00 p.m. on July 6, 2015.

Board Members present:  Jan Lehmkuhl, Mayor; Troy Watts, Jerry Kane, Sharon Anderson, and Diana Simpson, Aldermen.  Also in attendance: City Clerk, Deborah Cox, Inz Fry and Ryan Squibb.

Sharon Anderson gave the invocation and led the Pledge of Allegiance to the American Flag.

Motion made by Jerry Kane and seconded by Diana Simpson to approve the consent agenda as presented which includes the minutes from the last meetings.  Vote taken.  Unanimously approved.

Motion made by Troy Watts and seconded by Jerry Kane to pay the bills after they are reviewed and signed. Vote taken.  Unanimous.

Motion made by Troy Watts and seconded by Sharon Anderson to authorize the destruction of records that had met the retention schedule set forth in RSMo 109.230:

                    RECORD SERIES                                                                   INCLUSIVE DATES                                                                RETENTION                                                                                                                                        

                    Meter Reading Books                                                                 07/2009 - 06/2010                                                                       5 Years

                    Utility Billing Applications (Customer Account Card File)        07/2009 - 06/2010                                                                       5 Years

                    Business License                                                                         07/2012 - 06/2013                                                                       2 Years

                    Revenues                                                                                     07/2012-06/2013                                                                         2 Years

                    Accounts Payable                                                                        07/2009-07/2010                                                                         5 Years

                    Banking  - Deposit Slips                                                              07/2009-07/2010                                                                         5 Years 

                     Transaction Listing                                                                     07/01/2009 - 06/30/2010                                                             5 Years

                    Unbilled Customer                                                                      07/01/2009 - 06/30/2010                                                             5 Years

                    Billing Journal                                                                             07/01/2009 - 06/30/2010                                                             5 Years

                    Usage Journal                                                                             07/01/2009 - 06/30/2010                                                             5 Years

                    Past Due Report                                                                          07/01/2009 - 06/30/2010                                                             5 Years

                    Penalty Calculation                                                                      07/01/2009 - 06/30/2010                                                             5 Years

                    Aged Trial Balance                                                                      07/01/2009 - 06/30/2010                                                             5 Years

                    Cash Receipts                                                                              07/01/2009 - 06/30/2010                                                             5 Years

Vote taken.  Unanimously approved.

ORDINANCE AUTHORIZING MAYOR TO ENTER INTO AGREEMENT FOR COMPREHENSIVE PLAN                        Motion was made by Troy Watts and seconded by Sharon Anderson to place Bill No. 2015-014 authorizing the Mayor to enter into an agreement with Brenda Ellsworth to complete the Comprehensive Plan for the City of Ash Grove on its first reading.  Vote taken.  Kane, Watts, Anderson, and Simpson aye.  Read by the City Clerk.  Motion made by Troy Watts and seconded by Jerry Kane to approve the first reading of Bill No. 2015-14.  Vote taken. Kane, Watts, Anderson, and Simpson aye.  Motion made to place Bill No. 2015-14 on its final reading by Jerry Kane.  Seconded by Troy Watts.  Vote taken.  Kane, Watts, Anderson, and Simpson aye.  Read by the City Clerk.  Motion made by Troy Watts and seconded by Diana Simpson to approve the final reading of Bill No. 2015-14.  Vote taken. Kane, Watts, Anderson, and Simpson aye.  Ordinance #998   in effect after passage.           

SALARY ORDINANCE                                                                                             Motion was made by Troy Watts and seconded by Jerry Kane to place Bill No. 2015-13, setting the salary of city employees, on its first reading.  Vote taken.  Kane, Watts, Anderson, and Simpson aye.  Read by the City Clerk.  Motion made by Troy Watts and seconded by Jerry Kane to approve the first reading of Bill No. 2015-13.  Vote taken. Kane, Watts, Anderson, and Simpson aye.  Motion made to place Bill No. 2015-13 on its final reading by Jerry Kane.  Seconded by Troy Watts.  Vote taken.  Kane, Watts, Anderson, and Simpson aye.  Read by the City Clerk.  Motion made by Troy Watts and seconded by Diana Simpson to approve the final reading of Bill No. 2015-13.  Vote taken. Kane, Watts, Anderson, and Simpson aye.  Ordinance #997 passed.

APPOINTING RYAN RICKETTS AS MUNICIPAL JUDGE                                             Motion was made by Troy Watts and seconded by Jerry Kane to place Bill No. 2015-15,  appointing Ryan Ricketts as Municipal Judge,  on its first reading.  Vote taken.  Kane, Watts, Anderson, and Simpson aye.  Read by the City Clerk.  Motion made by Troy Watts and seconded by Jerry Kane to approve the first reading of Bill No. 2015-15.  Vote taken. Kane, Watts, Anderson, and Simpson aye.  Motion made to place Bill No. 2015-15 on its final reading by Jerry Kane.  Seconded by Troy Watts.  Vote taken.  Kane, Watts, Anderson, and Simpson aye.  Read by the City Clerk.  Motion made by Troy Watts and seconded by Diana Simpson to approve the final reading of Bill No. 2015-15.  Vote taken. Kane, Watts, Anderson, and Simpson aye.  Ordinance #999 passed.

APPOINTING FRANK BABCOCK SUPT OF PUBLIC WORKS                        Motion was made by Troy Watts and seconded by Jerry Kane to place Bill No. 2015-16,  appointing Frank Babcock as Superintendent of Public Works,  on its first reading.  Vote taken.  Kane, Watts, Anderson, and Simpson aye.  Read by the City Clerk.  Motion made by Troy Watts and seconded by Jerry Kane to approve the first reading of Bill No. 2015-16.  Vote taken. Kane, Watts, Anderson, and Simpson aye.  Motion made to place Bill No. 2015-16 on its final reading by Jerry Kane.  Seconded by Troy Watts.  Vote taken.  Kane, Watts, Anderson, and Simpson aye.  Read by the City Clerk.  Motion made by Troy Watts and seconded by Diana Simpson to approve the final reading of Bill No. 2015-16.  Vote taken. Kane, Watts, Anderson, and Simpson aye.  Ordinance #1000 passed.

APPOINTING DEBORAH A COX CITY CLERK/FINANCE OFFICER          Motion was made by Troy Watts and seconded by Jerry Kane to place Bill No. 2015-17, appointing Deborah A Cox as City Clerk/Finance Officer/Treasurer, on its first reading.  Vote taken.  Kane, Watts, Anderson, and Simpson aye.  Read by the City Clerk.  Motion made by Troy Watts and seconded by Jerry Kane to approve the first reading of Bill No. 2015-17.  Vote taken. Kane, Watts, Anderson, and Simpson aye.  Motion made to place Bill No. 2015-17on its final reading by Jerry Kane.  Seconded by Troy Watts.  Vote taken.  Kane, Watts, Anderson, and Simpson aye.  Read by the City Clerk.  Motion made by Troy Watts and seconded by Diana Simpson to approve the final reading of Bill No. 2015-17.  Vote taken. Kane, Watts, Anderson, and Simpson aye.  Ordinance #1001 passed.

2012 TRUCK AND EXTENDED WARRANTY PURCHASED                            Mayor Lehmkuhl stated the 2012 Chevy Silverado truck was purchased from Republic Ford and questioned if the extended warranty is needed.  After reviewing the warranty, motion was made by Diana Simpson and seconded by Jerry Kane to purchase the warranty in the amount of $1,874 with a $100 deductable until 2020 or 100,000 miles, it now has 32,400 miles.  Vote taken.  Unanimously approved. 

Motion made by Troy Watts and seconded by Jerry Kane to go into closed session to discuss personnel issues at 7:25 p.m.  Vote taken.  Kane, Watts, Anderson and Simpson aye.

Motion made by Jerry Kane and seconded by Troy Watts to go back into regular meeting.  Vote was unanimous.  Motion carried.

Mayor Jan Lehmkuhl called the meeting back to order at 8:08 p.m. with Jerry Kane, Diana Simpson, Sharon Anderson, and Troy Watts.

Mayor Lehmkuhl announced that no decisions were made in closed session that could be announced in open session.

Having no further business to discuss, Diana Simpson made a motion to adjourn at 8:11p.m. with Sharon Anderson giving the second.  Vote was unanimous. Motion carried.

Deborah A. Cox, City Clerk