Board of Aldermen Meeting Minutes

SEPTEMBER 8, 2015(approved)

Mayor Jan Lehmkuhl called the regular Board meeting to order at 7:00 p.m. on September 8, 2015.

Board Members present:  Jan Lehmkuhl, Mayor; Troy Watts, Jerry Kane, Sharon Anderson, and Diana Simpson, Aldermen.  Also in attendance: City Clerk, Deborah Cox, Asst Public Works Director, Charles Jones and Ryan Squibb.

Sharon Anderson gave the invocation and led the Pledge of Allegiance to the American Flag.

Motion made by Troy Watts and seconded by Jerry Kane to approve the consent agenda as presented which includes the minutes from the last meetings.  Vote taken.  Unanimously approved.

BACK ROADS TO MAIN STREET HERITAGE FESTIVAL Ryan Squibb, representing the Historic Town Center, presented two requests pertaining to the Back Roads to Main Street Heritage Festival on October 17, 2015:   The first request is to have use of the gazebo and parking lot on East Main Street from 9 a.m. until 5 p.m.  Motion made by Diana Simpson and seconded by Jerry Kane giving permission to use these areas for the event on October 17, 2015.  Vote taken.  Unanimously approved.  The second request was to allow 7C’s Winery to give wine samples and sell their wine as a vendor during the festival.  Motion was made by Diana Simpson and seconded by Jerry Kane to allow 7C’s Winery to provide wine samples and to sell sealed bottles of wine during the festival as long as 7C’s complies with all laws and will be responsible for all appropriate licensing as required.  Vote taken.  Watts, Kane, Anderson and Simpson aye.

2016 F250 ¾ TON PICKUP PURCHASE APPROVED Charles Jones, Asst Supt of Public Works presented a municipal leasing contract for a 2016 F250 ¾ ton truck.  This would replace the white ½ ton.  Motion was made by Jerry Kane and seconded by Diana Simpson to purchase the 2016 Ford F250 with a 3 year lease/loan agreement not to exceed $9,104.00 for the next three years.  Vote taken.  Unanimously approved.

Motion made by Troy Watts and seconded by Jerry Kane to pay the bills after they are reviewed and signed. Vote taken.  Unanimous.

SALARY AND EMPLOYMENT WILLIAM DUNFIELD Motion made by Troy Watts and seconded by Sharon Anderson to place Bill No. 2015-21, employing and setting the salary for William Dunfield  on its first reading.  Vote taken.  Unanimously approved.  Read by the City Clerk.  Motion made by Troy Watts and seconded by Jerry Kane approving the first reading of Bill No. 2015-21.  Vote taken.  Unanimously approved.   Motion made by Troy Watts and seconded by Jerry Kane to place Bill No. 2015-21 on its second reading.  Read by the City Clerk.  Motion made by Troy Watts and seconded by Sharon Anderson to approve the final reading of Bill No. 2015-21.   Vote taken.  Watts, Kane, Anderson and Simpson aye.  Ordinance #1005 passed with approval.

BROWNFIELDS Mayor Lehmkuhl recently attended her 3rd conference regarding Brownfields where she had the opportunity to tour the Gryphon Building in Joplin and several sites in Springfield including Hammons Field.  These were all redeveloped utilizing the Brownfields Voluntary Cleanup Program.  Brownfields are sites where redevelopment and reuse is complicated by known or suspected contamination with hazardous waste. Typical brownfield sites include gas stations, dry cleaners, mills, production facilities, hospitals or even main street buildings with older hazardous building materials. The Missouri Department of Natural Resources’ Brownfields/Voluntary Cleanup Program can help resolve these issues so redevelopment and reuse can proceed.  Brownfield cleanups put property back into productive use, encourage redevelopment and increase economic development in distressed areas. The City would need to submit a Brownfields Assessment Application for City owned property; however, private owners could also have their properties assessed through the City by signing a consent form.  The assessments are provided at no charge. A Phase I Assessment is a property history survey used to identify recognized environment conditions that may be further investigated by sampling in a Phase II Assessment.  The assessment covers not only soil and groundwater but structures as well. If a Phase I Assessment identifies any recognized environmental conditions, a Phase II assessment may be conducted.  During a Phase II assessment, actual samples from the property are taken to determine which hazardous substances, if any, are on the property. Reports will be prepared for us including property description, property history, soil characteristics, geology and hydrogeology, description of work performed, methods used, data presentation and evaluation, analytical results, findings and conclusions, and references. If contamination is found on the property, the Missouri DNR will work with the applicant to discuss options including a cleanup plan, available funding mechanisms and redevelopment suitability regarding environmental issues. Because there are no limitations on the number of applications the City can submit, Mayor Lehmkuhl would like permission to submit one now for the old nursing home property and the city-owned building next to City Hall.  If Ash Grove citizens want to have their properties evaluated, we could submit another application at that time.  Motion was made by Troy Watts and seconded by Diana Simpson to go forward with the assessments.  Vote taken.  Unanimously approved.

INVESTMENT POLICY Motion made by Troy Watts and seconded by Jerry Kane to approve the City of Ash Grove Investment Policy.  Vote taken.  Unanimously approved. 

MML TRAINING Mayor Lehmkuhl reminded the Board that the City would be hosting the Greene County Mayor’s Association on October 29, 2016 at 5:00 p.m. in City Hall.  The City will then host the Missouri Municipal League (MML) training on that date to start at 6:00 at the Ash Grove United Methodist-Presbyterian Church.  Mel Gilbert, City Attorney, is the organizer for this event and he is expecting approximately 125 people from the Southwest region.

Motion made by Troy Watts and seconded by Jerry Kane to go into closed session to discuss personnel issues at 8:10 p.m.  Vote taken.  Kane, Watts, Anderson and Simpson aye.

Mayor Lehmkuhl announced that no decisions were made in closed session that could be announced in open session.

Having no further business to discuss, Diana Simpson made a motion to adjourn at 8:16 p.m. with Sharon Anderson giving the second.  Vote was unanimous.  Motion carried.

Deborah A. Cox, City Clerk