Board of Aldermen Meeting Minutes


AUGUST 3, 2015

PUBLIC DISCUSSION: Inz Fry with Community In Action, presented “Shop Local” program that will promote buying local.  Bring your receipts to one of the check in locations and receive one drawing ticket for every $20 spent in Ash Grove or Walnut Grove between now and Christmas with drawings to be held monthly.

Mayor Jan Lehmkuhl called the regular Board meeting to order at 7:05 p.m. on July 6, 2015.

Board Members present:  Jan Lehmkuhl, Mayor; Troy Watts, Jerry Kane, Sharon Anderson, and Diana Simpson, Aldermen.  Also in attendance: City Clerk, Deborah Cox, Brian Phillips, Marc Schwenn, Brian Swearengin, Derek Lankford, Brenda Ellsworth, Steve Myers, Inz Fry and Ryan Squibb.

Sharon Anderson gave the invocation and led the Pledge of Allegiance to the American Flag.

Motion made by Jerry Kane and seconded by Sharon Anderson to approve the consent agenda as presented which includes the minutes from the last meetings.  Vote taken.  Unanimously approved.

Ryan Squibb, representing the Historic Town Center, presented several requests pertaining to the Back Roads to Main Street Heritage Festival on October 17, 2015: 

  • Close Main Street from Webster to Gordon’s Feed parking lot at the west end of Main Street.
  • Close parking lots between Police Station and City Hall.
  • Use City Hall for presenting the Phenix documentary.
  • Allow food vendors at the event.

Motion was made by Diana Simpson and seconded by Jerry Kane to grant all requests pertaining to the October 17, 2015 Festival on Main Street.  Vote taken.  Unanimously approved.

Brenda Ellsworth, Chair of Planning & Zoning, presented recommendations for changes to the Land Uses section of the Ash Grove Municipal Codes.  Definition clarification and changes to the Historical District regulation were discussed.  These proposals will be on the agenda for review at the August 17 meeting.

Approximately 25 fire hydrants were removed during the USDA water project.  Motion was made by Troy Watts and seconded by Diana Simpson to check with the attorney on ways to sell or auction off to the public.  Vote taken.  Unanimously approved.

ENGINEERING SERVICES                                                       Engineering statement of qualifications from Horner & Shifrin Inc, Integrity Engineering Inc, and Olsson Associates were presented.  Public Works submitted their recommendation.  After discussion, motion was made by Troy Watts and seconded by Jerry Kane to use Olsson Associates as the City’s Engineering consultant.   

Motion made by Troy Watts and seconded by Jerry Kane to pay the bills after they are reviewed and signed. Vote taken.  Unanimous.

Mayor Lehmkuhl introduced Brian Phillips to the Board.  He recently retired from the Springfield Police Department with 25 years of service.  Mayor Lehmkuhl made the recommendation to appoint Mr. Phillips as Interim Chief of Police for the Ash Grove Police Department.  Motion made by Jerry Kane and seconded by Troy Watts to approve this recommendation.  Vote taken.  Unanimously approved.

EMPLOYMENT OF INTERIM CHIEF OF POLICE ORDINANCE                 Motion was made by Troy Watts and seconded by Jerry Kane to place Bill No. 2015-18, setting the salary of an Interim Chief of Police, on its first reading.  Vote taken.  Kane, Watts, Anderson, and Simpson aye.  Read by the City Clerk.  Motion made by Troy Watts and seconded by Diana Simpson to approve the first reading of Bill No. 2015-18.  Vote taken. Kane, Watts, Anderson, and Simpson aye.  Motion made to place Bill No. 2015-18 on its final reading by Jerry Kane.  Seconded by Troy Watts.  Vote taken.  Kane, Watts, Anderson, and Simpson aye.  Read by the City Clerk.  Motion made by Troy Watts and seconded by Jerry Kane to approve the final reading of Bill No. 2015-18.  Vote taken. Kane, Watts, Anderson, and Simpson aye.  Ordinance #1002 passed.

“GOLD” NONCREDIT PROGRAM                                                                        Mayor Lehmkuhl presented information on the Greater Ozarks Leadership Development program.  The tuition for the GOLD program is $795 and classes will meet once a month from October through June, 2016.  She asked if someone from the Board would like to attend this training they should email her with that request.  She will also inform the City employees of this opportunity.

The need to update the electrical service within the City Park was discussed.  We will be contacting an electrician to evaluate and make a recommendation.

Motion was made by Troy Watts to enter into an agreement with City of Republic to house municipal prisoners.  The cost would be $75.00 per day when space and personnel are available.  Seconded by Diana Simpson.  Vote taken.  Unanimously approved.

Mayor Lehmkuhl reminded the Board that the City would be hosting the Greene County Mayor’s Association on October 29, 2016 at 5:00 p.m. in City Hall.  The City will then host the Missouri Municipal League (MML) training on that date to start at 6:00 at the Ash Grove United Methodist-Presbyterian Church.  Mel Gilbert, City Attorney, is the organizer for this event and he is expecting approximately 125 people from the Southwest region.

Motion made by Troy Watts and seconded by Jerry Kane to go into closed session to discuss personnel issues at 7:58 p.m.  Vote taken.  Kane, Watts, Anderson and Simpson aye.

Motion made by Jerry Kane and seconded by Troy Watts to go back into regular meeting.  Vote was unanimous.  Motion carried.

Mayor Jan Lehmkuhl called the meeting back to order at 8:14 p.m. with Jerry Kane, Diana Simpson, Sharon Anderson, and Troy Watts.

Mayor Lehmkuhl announced that no decisions were made in closed session that could be announced in open session.

Having no further business to discuss, Diana Simpson made a motion to adjourn at 8:16 p.m. with Sharon Anderson giving the second.  Vote was unanimous.  Motion carried.

Deborah A. Cox, City Clerk