Board of Aldermen Meeting Minutes

SEPTEMBER 24, 2015(approved)

Mayor Jan Lehmkuhl called the Special Session of the Board of Aldermen meeting to order at 7:00 p.m. on September 24, 2015 with the following Board Members present:  Jerry Kane, Troy Watts, and Sharon Anderson.  Others present were City Clerk Deborah Cox, and City Attorney Mel Gilbert.

SIMPSON RESIGNS  Mayor Lehmkuhl informed the Board that Diana Simpson submitted a letter of resignation to her on September 16, 2015.  Ms Simpson has moved from Ash Grove and can no longer serve as 2nd Ward Aldermen.  Mayor Lehmkuhl has posted notices asking for a statement of interest to fill Simpson’s position until the April 2016 election.  Mayor will submit her recommendation for Board approval at the October 5, 2015 meeting.

FINANCING OF 2016 TRUCK  Mayor Lehmkuhl stated the 2016 Public Works truck has been ordered and will be financed through Old Missouri Bank in Ash Grove at about ½ the interest rate as quoted through the finance company.

MUTUAL AID AGREEMENTS  Chief Phillips has requested that the Police Mutual Aid Agreements with Willard, Walnut Grove and Springfield be updated.  Troy Watts suggested that Republic be added also.  These agreements will be prepared and submitted for approval at the October 5, 2015 council meeting.

SEWER ADJUSTMENT Mayor Lehmkuhl presented a request for water/sewer adjustment.   After discussion, motion was made by Sharon Anderson and seconded by Jerry Kane to adjust the Ash Grove School’s sewer bill due to a water leak.  Vote taken.  Anderson and Kane, aye.  Watts nay.   Request approved.

Motion made by Troy Watts to amend the agenda to add litigation (RSMo 610.021.1) to the closed session.   Seconded by Jerry Kane.  Vote taken.  Unanimously approved.

Motion to go into closed session for personnel and litigation at 7:37 p.m. by Troy Watts and seconded by Jerry Kane.  Vote taken.  Unanimously approved.

City Clerk left the meeting before going into closed session.

Troy Watts made a motion to go back into Regular Board Meeting at 8:50 p.m. with Sharon Anderson giving the second.  Vote was unanimous.  Motion carried.

Mayor, Jan Lehmkuhl, called the Board Meeting back to order.  Council members present:  Jerry Kane, Sharon Anderson, and Troy Watts.  Also present was City Attorney Mel Gilbert.

Mayor Lehmkuhl announced the Board voted to offer Julisa Allen, a current City Reserve Police Officer, the full time Police Officer position.

Mayor Lehmkuhl announced that no other decisions were made in Closed Session that could be announced in open session.

FIRE HYDRANT DONATION  The Historic Town Center Society is requesting that the City donate an old city fire hydrant, which had been removed from service after the water system had been upgraded, for a fund raiser they were having.  Troy Watts made a motion to donate one of the newer old fire hydrants to the Historic Town Center Society.  Sharon Anderson gave the second.  Vote was unanimous.  Motion carried.

CLASS “A” UNIFORMS APPROVED Chief Phillips submitted a uniform proposal for the Board to consider.  The Officers decided that they wanted to wear Class A uniforms, which most of the officers are wearing most of the time. On limited special occasions including training and unexpected call-outs, a field casual uniform may be worn.  A field casual uniform consists of a black Polo shirt with name, badge, and rank, embroidered on the shirt and khaki tactical pants.  Both uniforms would be accompanied with Black shoes and a utility belt.  Some Board members have been pushing for a consistent uniform to be worn at all times by all Officers so everyone would be able to recognize an Officer easily.  Jerry Kane made a motion to accept the recommendation with Troy Watts giving the second.  Vote was unanimous.  Motion carried.  

GREATER OZARK LEADERSHIP PROGRAM Police Officers Jacob Marler, Brian Swearengin, and Derek Langford have requested that they be allowed to attend training seminars put on by the Greater Ozark Leadership Program.  Cost of the program is $795 per attendee.  The training is one day a month, in different locations within driving distance for 9 months.  After discussion, Board decided to send Officer Jacob Marler and Brian Swearengin to the training with the understanding they must attend all training meetings.  Jerry Kane made a motion to allow Officers Jacob Marler and Brian Swearengin to attend the training with Sharon Anderson giving the second.  Vote was unanimous.  Motion carried.

Troy Watts made a motion to adjourn with Sharon Anderson giving the second at 9:50 p.m.  Vote was unanimous.  Motion carried.

No further business.  Troy Watts made a motion to adjourn at 9:50 p.m. with Sharon Anderson giving the second at 9:50 p.m.  Vote was unanimous.  Motion carried.

Deborah A. Cox, City Clerk