Board of Aldermen Meeting Minutes

 

 


APRIL 17, 2017

Mayor Jan Lehmkuhl called the Ash Grove Board of Aldermen meeting to order at 7:00  p.m. on April 17, 2017.

Members present:  Jan Lehmkuhl, Mayor; Troy Watts,  Jerry Kane, and William Wagner, Aldermen.  Also in attendance: City Clerk, Deborah Cox, Stuart Coutchie, Dwight Crevelt and Mel Gilbert (Gilbert arrived before study session).

Motion made by Jerry Kane and seconded by Troy Watts to approve the Election Results as certified by Greene County Clerk Shane Schoeller.

April 7, 2017 Municipal Election Results

Alderman-Ward 1 two-year term    William (Bill) Wagner      64

Alderman-ward 2 two-year term     No Candidate Filed

Write ins for Ward 2     Dillion E Magers-  1   Ron Monnig -  1   Lester Gardner-  1  Pat Hurley- 1  Steve Meyer - 1  Bill Wagner -1  Matthew Hancock -   1

Vote taken.  Certification unanimously approved.

City Clerk, Deborah Cox, swore in the newly elected official: William Wagner.

All qualified write in candidates will be contacted to verify if they would like to serve as Alderman Ward 2 for a two-year term.

TROY WATTS APPOINTED PRESIDENT OF THE BOARD     Motion made by Jerry Kane and seconded by Bill Wagner to appoint Troy Watts to service as President of the Board.  Vote taken.  Kane, Watts, and Wagner, aye.  Motion carried.

Stuart Coutchie and Dwight Crevelt, representing HTC, presented 3 request for the October 21, 2017 event.

  • Motion made by Jerry Kane and seconded by Bill Wagner to allocated $500.00 from the 2017-2018 budget as seed money to help promote the fall festival.  This would be used for a mailing which is estimated to reach about 8000 mailboxes.  Vote taken.  Unanimously approved.
  • Motion made by Jerry Kane and seconded by Troy Watts to table the request to approve a picnic liquor license for a wine and beer garden on Main Street to showcase locally made products.  The City Clerk will contact our insurance company to check on the liability issues for this type of attraction.  Vote taken.  Unanimously approved.
  • Motion made by Jerry Kane and seconded by Troy Watts to allow for the closing of Main Street from Webster Ave on the east to Thurmond Ave on the west from 6 a.m. to 6 p.m. on October 21, 2017.  Vote taken.  Unanimously approved.

After reviewing the Intergovernmental Agreement with Springfield-Greene County OEM, Attorney Mel Gilbert asked that a few revisions be made to the contract.  Mr. Gilbert will contact Springfield-Greene County OEM to have changes made before the City enters into this agreement.

ANNOUNCEMENTS       Mel Gilbert updated the Board on several issues that he has been researching for the City.

STUDY SESSION             Time was not sufficient to review the recommended changes to the employee handbook.

Motion made by Troy Watts and seconded by Jerry Kane to adjourn at 8:35 p.m.  Vote taken.  Unanimously approved.

Deborah A Cox, City Clerk

 


APRIL 13, 2017

Mayor Jan Lehmkuhl called the Ash Grove Board of Aldermen meeting to order at 6:30 p.m. on April 13, 2017.

Members present:  Jan Lehmkuhl, Mayor; Troy Watts,  Jerry Kane, and William Wagner, Aldermen.  Also in attendance: City Clerk, Deborah Cox.

2017-2018 Proposed Budget was discussed.

Motion made by Troy Watts and seconded by Jerry Kane to adjourn at 8:00 p.m.  Vote taken.  Unanimously approved.

Deborah A. Cox, City Clerk

 



APRIL 3, 2017

Mayor Jan Lehmkuhl called the regular Board meeting to order at 7:00 p.m. on April 3, 2017.

Board Members present:  Jan Lehmkuhl, Mayor; Troy Watts, Jerry Kane, Deanna Monnig and William Wagner, Aldermen.   Also in attendance: City Clerk, Deborah Cox; Police Chief, Bruce Belin; Charlie Jones, Don Bouling, Nedra Bouling, Ginny Smith, Kim Grant, Doug Renshaw, Carl Enlow and Ryan Squibb.

Bruce Belin gave the invocation and led the Pledge of Allegiance to the American Flag.

Motion made by Jerry Kane and seconded by Troy Watts to approve the consent agenda as presented which includes the minutes from the last meetings.  Vote taken.  Unanimously approved.

FIRE DISTRICT HYDRANT REPORT   Kim Grant from Ash Grove Fire District, presented the "March 2017 Fire Hydrant Report” compiled by the Ash Grove Fire Protection District. This report outlined the hydrant deficiencies within the city.  Based on the information the fire department has gathered, they will make plans accordingly for adequate fire protection.  Mayor Lehmkuhl thanked Kim Grant and the Fire District for their work in presenting the report. The Board will review the submitted report.

CARE TO LEARN FUNDRAISER          Jeana Scroggins, gave a written request asking for permission to have a “Care to Learn” fundraiser in the City Park on August 12, 2017.  This event will include a Barbeque contest and concert.  Motion made by Deanna Monnig and seconded by Jerry Kane to allow this event in the City Park during daytime hours with no alcohol allowed.  Vote taken.  Unanimously approved.   

SPARKS IN THE PARK 2017                   Doug Renshaw and Don Bouling were present to discuss the annual “Sparks in the Park”.  The event will be held on July 2, 2017 with a rain date scheduled for the following Sunday.  Motion was made by Deanna Monnig and seconded by Jerry Kane to allocate $3,500.00 to the fireworks fund, have the swimming pool open for free swim on July 2 and two free family (4) passes for raffle drawing and or silent auction.  Vote taken.  Unanimously approved.

Motion made by Jerry Kane and seconded by Troy Watts to pay the bills after they are reviewed and signed. Vote taken.  Unanimous.

Deanna Monnig gave and update on the planned Earth Day activities.  Several churches have committed to volunteering to help with the work on that day.

NEW HOLLAND SKID LOADER      Charles Jones, Asst Public Works Director, presented a proposal to trade the 2008 New Holland Tractor and boom mower for a skid loader.  S & H Farm Supply will trade the tractor for a New Holland skid loader which will come with a bucket and a grapple loader for a total of $9,700. The funding will come from the park and water and sewer budget.  Motion made by William Wagner to approve the trade as presented.  Jerry Kane and Troy Watts both commented on whether to wait until next years budget. After discussion, they agreed the time to sell the tractor would be in the spring when crops are being planted.  Motion seconded by Troy Watts.  Vote taken.  Unanimously approved.

Budget meeting set for Thursday April 13, 2017 at 6:30.

Having no further business to discuss, Jerry Kane made a motion to adjourn at 7:45 p.m. with Deanna Monnig giving the second.  Vote was unanimous.  Motion carried.

Deborah A. Cox, City Clerk


 

February 21, 2017

Mayor called the meeting to order at 7:00 p.m. with members present: Mayor Jan Lehmkuhl, Board Members Deanna Monnig, Jerry Kane, Bill Wagner, and Troy Watts.

Wilma Dillard came before council asking for an adjustment on her water bill after she had a water line freeze at her home.  After discussion, Council gave Dillard a half credit of the amount over her average of the last three months which came to $42.43.  Jerry Kane made a motion to to give Dillard the one time adjustment with Deanna Monnig giving the second.  Vote was unanimous.  Motion carried.

Next Mayor Lehmkuhl opened sealed bids on the Wood’s brush hog.  There were two bids one for $200 and one for $600.  Jerry Kane made a motion to accept the $600 bid with Deanna Monnig giving the second.  Vote was unanimous.  Motion carried.  Council also decided that if the party bidding the $600 bid failed to follow through with the purchase, the City would put the brush hog on sale again in a few weeks.

Mayor has two people she wants to have appointed to the Planning and Zoning Board.  Nick Wand and Matt Baker.  Jerry Kane made a motion to accept the appointments to the Planning and Zoning Board with Bill Wagner giving the second.  Vote was unanimous.  Motion carried.

Jerry Kane made a motion to pay the bills with Deanna Monnig giving the second.  Vote was unanimous.  Motion carried.

Council went into Study Session.

Mayor Lehmkuhl discussed the Employee Hand Book.  She said she had it all rewritten and on the computer so Council can take a few pages at a time and work on updating as needed.  She will start sending out a few pages at a time to Council Members so they can read and possibly make suggestions as they see fit.

City Attorney Mel Gilbert arrived at approximately 8:30pm.

Board discussed some changes needed with the nuisance ordinance.  Jerry Kane reminded Members, that Brookline had a few good entries in their ordinance that might work for us in our ordinance.  Mayor Lehmkuhl is going to call them and get a copy of their ordinance.

Board discussed working on another location in town that needed to be condemned.  The address on Washington Street is as far as we can go for a while a while due to state law.

Wagner made a motion to adjourn with Monnig giving the second.  Vote was unanimous.  Motion carried. Meeting adjourned at 8:55pm.

Respectfully submitted,

Troy Watts

Councilman 

 



FEBRUARY 6, 2017

Mayor Jan Lehmkuhl called the regular Board meeting to order at 7:00 p.m. on February 6, 2017.

Board Members present:  Jan Lehmkuhl, Mayor; Troy Watts, Jerry Kane, Deanna Monnig and William Wagner, Aldermen.   Also in attendance: City Clerk, Deborah Cox; Police Chief, Bruce Belin; Ryan Beasley and Ryan Squibb.

Bruce Belin gave the invocation and led the Pledge of Allegiance to the American Flag.

Motion made by Troy Watts and seconded by Jerry Kane to approve the consent agenda as presented which includes the minutes from the last meetings.  Vote taken.  Unanimously approved.

Ryan Beasley, 211 S. Hwy F, was present to request an adjustment for a water leak that he had on his property.  After discussion, motion was made by Troy Watts and seconded by Jerry Kane to approve the request and make an adjustment of ½ of the unusual usage caused by a broken water line reflected on his December water bill.  Mayor will get with Melissa Mau, Utility Billing Clerk to verify the amount of the credit. Vote taken.  Unanimously approved.

Motion made by Troy Watts and seconded by Jerry Kane to pay the bills after they are reviewed and signed. Vote taken.  Unanimous.

City Wide Yard Sale date set for May 6, 2017 which is the first Saturday in May.

City Wide Clean-up date to be set for the last of May.  Will need to confirm with WCA and public works employees.

Announcements:

  • Mayor announced Planning and Zoning is in need of people to service on this Board..
  • Olssen’s will be presenting the final report on the sewer lines at the March meeting.
  • Yard waste clean up – Looking at setting a date for curb side brush removal.  Mayor will discuss this with the public works employees to use the city chipper.
  • Ordinance violations were discussed.  The Board would like to review the nuisance ordinances for possible amendment to assist in enforcement.

Having no further business to discuss, Troy Watts made a motion to adjourn at 8:05 p.m. with Deanna Monnig giving the second.  Vote was unanimous.  Motion carried.

Deborah A. Cox, City Clerk


 

January 17, 2016

Mayor Jan Lehmkuhl called the Council meeting to order at 7:00 p.m.  Council Members present: Jerry Kane, Deanna Monnig, Bill Wagner, and Troy Watts.  A quorum was present.  Also present was Chief of Police Bruce Belin and Charlie Jones, Assistant Public Works Director.  City Attorney Mel Gilbert arrived about 8:00 pm.

Mayor Lehmkuhl asked that the agenda be amended to include a discussion about the back flow valve the City was considering to install for the dead end water line going to  Lyndall Hall’s property and a donation to the Ash Grove School Carnival.

Jerry Kane made a motion to make the changes to the agenda with Deanna Monnig giving the second.  Vote was unanimous.  Motion carried. 

Charlie Jones told Council he checked into the price of the back-flow valve and it was about $1000.00.  This would not cover the expense to install the valve.  He went on to tell Council that there are several dead end water lines in the City that function without any problems or complaints from the residents using the line.  He suggested that Hall do something at his end that would prevent his problems.  He also said he would be glad to talk with Hall and work with him to figure out a solution.  Jerry Kane made a motion to not do anything at this time with Deanna Monnig giving the second.  Vote was unanimous.  Motion carried. 

Charlie Jones also brought to the attention of Council that there was a fire hydrant missing at the west end of Main Street across from MFA and who ever hit the hydrant loaded it up and left with it.  A new one has been ordered.

The Ash Grove/Bois D’Arc School is having their annual School Carnival and they are asking for a donation.  In the past, the City has donated a family pass to the pool.  Deanna made a motion to donate one season pass to the School with Bill gave the second.  Vote was unanimous.  Motion carried.

SALARY FOR POLICE OFFICER     Next on the agenda was a bill to give a pay raise to Police Officer Donald Vanblack.  Troy Watts made a motion to put Bill No. 2017-1 on first reading with Jerry Kane giving the second.  Vote was as follows: Monnig:  aye Kane:  aye Wagner:  aye Watts: aye. Vote was unanimous.  Motion carried. Bill 2017-1 was read By Mayor Jan Lehmkuhl. Troy Watts made a motion to accept the first reading of Bill 2017-1 with Jerry Kane giving the second.  Vote was as follows: Monnig:  aye Kane:  aye Wagner:  aye Watts: aye.   Vote was unanimous.  Motion carried. Troy Watts make a motion to put Bill No. 2017-1 on second reading with Jerry Kane giving the second.  Monnig:  aye Kane:  aye Wagner:  aye Watts: aye. Vote was unanimous.  Motion carried. Bill 2017-1 was read the second time by Mayor Jan Lehmkuhl. Troy Watts made a motion to accept the second reading of Bill 2017-1 with Jerry Kane giving the second.  Vote was as follows: Monnig:  aye Kane:  aye Wagner:  aye Watts: aye.  Vote was unanimous.  Motion carried.   Bill 2017-1 is now City Ordinance 1042.

The Mayor made an announcement that Officer Vanblack had given his notice and will be going to work for the Polk County Sheriff.  He will still be available for Reserve Officer Work if needed.  Also Officer Ronnie Maccarella has also resigned to go to the Bolivar Police Department.  He will not be able to work as a Reserve Officer due to Bolivar Police Department policy.

Next on the agenda was a bill for a pay raise for Police Officer Bobbie Sue Davison.

SALARY FOR POLICE OFFICER      Troy Watts made a motion to put Bill No. 2017-2 on first reading with Jerry Kane giving the second.  Vote was as follows: Monnig:  aye Kane:  aye Wagner:  aye Watts: aye. Vote was unanimous.  Motion carried. Bill 2017-2 was read By Mayor Jan Lehmkuhl. Troy Watts made a motion to accept the first reading of Bill 2017-2 with Jerry Kane giving the second.  Vote was as follows: Monnig:  aye Kane:  aye Wagner:  aye Watts: aye.   Vote was unanimous.  Motion carried. Troy Watts make a motion to put Bill No. 2017-2 on second reading with Jerry Kane giving the second.  Monnig:  aye Kane:  aye Wagner:  aye Watts: aye. Vote was unanimous.  Motion carried. Bill 2017-2 was read the second time by Mayor Jan Lehmkuhl. Troy Watts made a motion to accept the second reading of Bill 2017-1 with Jerry Kane giving the second.  Vote was as follows: Monnig:  aye Kane:  aye Wagner:  aye Watts: aye.  Vote was unanimous.  Motion carried.   Bill 2017-2 is now City Ordinance 1043.

The Mayor made an announcement that Officer Vanblack had given his notice and will be going to work for the Polk County Sheriff.  He will still be available for Reserve Officer Work if needed.  Also Officer Ronnie Maccarella has also resigned to go to the Bolivar Police Department.  He will not be able to work as a Reserve Officer due to Bolivar Police Department policy.

Chief Belin informed Council that he will be conducting interviews next month to fill positions needed in his Department.

Kacie Brake was on the agenda to talk with Council about their water bill but was a no show.  Jerry made a motion to table the discussion until the next meeting and see what happens in the meantime.  Bill gave the second.  Vote was unanimous.  Motion carried.

Council proceeded with the Study Session.

POOL MANAGER CONTRACT           Council reviewed the Pool Managers contract.  Mayor Lehmkuhl had made a few changes and suggestions.  The Pool Manager will be communicating with reports of the happenings, problems, maintenance needed and taken care of, situations with employees and other pertinent information with Public Works Director Frank Babcock and Mayor Jan Lehmkuhl.  After Council reviewed and made a few changes, Council approved the Contract.  Jerry Kane made a motion to allow the Mayor to sign the contract with Raper, if he is agreeable.  Deanna Monnig gave the second.  Vote was unanimous.  Motion carried.  David Raper, who has been Pool Manager for the last several years, has shown interested in managing the pool again this year.

Attorney Mel Gilbert brought to the attention of Council of a training seminar that was coming up that the City Clerk would probably need to attend.  He commented that there were several changes being made in Municipal Court, by the State, that she needs to keep up on.

A Motion was made by Jerry Kane to go into Closed Session at 8:20 p.m.with Deanna Monnig giving the second.  Vote was as follows: Monnig:  aye, Kane:  aye, Wagner: aye, Watts: aye. Vote was unanimous.  Motion carried.

Bill Wagner made a motion to go back into regular City Council/Study Session at 8:40 p.m. with Jerry Kane giving the second.  Vote was unanimous.  Motion carried.

Mayor announced that no business was discussed in Closed Session that could be discussed in Regular Session.

Jerry Kane made a motion to adjourn at 8:42 p.m. with Bill Wagner giving the second.  Vote was unanimous. Motion carried.

Respectfully submitted,

Troy Watts

Alderman


JANUARY 3, 2017

Mayor Jan Lehmkuhl called the regular Board meeting to order at 7:00 p.m. on January 3, 2017.

Board members present: Jan Lehmkuhl, Mayor; Troy Watts, Jerry Kane, Deanna Monnig and William Wagner, Aldermen.  Also in attendance: City Clerk Deborah Cox, Kacie Brake and Ronald Brake.

Mayor Jan Lehmkuhl gave the invocation and led the Pledge of Allegiance to the American Flag.

Motion made by Troy Watts and seconded by Jerry Kane to approve the consent agenda as presented which includes the minutes from the last meetings.  Vote taken.  Unanimously approved.

Kacie and Ronald Brake, 102 Staeger, asked the Board to consider adjusting their water bill due to an unknown water leak.  After discussion, the Board told them if they could pay the past due amount, their water would not be shut off until they talked with the owner to make sure the leak had been fixed.  Motion made by Jerry Kane and seconded by William Wagner to set this over 

until the next meeting on January 17, 2017.  The Brake's are to show proof the leak has been fixed before the Board will make a decision on adjusting their account.  Vote taken, Unanimously approved.

Motion made by Troy Watts and seconded by Jerry Kane to pay the bills after they are reviewed and signed.  Vote taken.  Unanimous.

Mayor Lehmkuhl presented a proclamation request that had been sent to her.  The Proclamation would officially commemorate January 22-28, 2017 as "City of Ash Grove School Choice Week".  After discussion , the Board agreed that this proclamation was not needed for our community.

Announcements:

January 17, 2017 will be the last day to sign up for the two Board positions on the April 4, 2017 Municipal Election.

DNR Water System Engineering Services Grant-not needed at this time

Review Pool Manager Contract for 2017 Season-will present for approval on January 17, 2017 meeting.

  • Having no further business to discuss, Troy Watts made a motion to adjourn at 7:45 p.m. with Deanna Monnig giving the second.  Vote was unanimous.  Motion carried.
  • Deborah A Cox, City Clerk

 

 


DECEMBER 19, 2016

Mayor Jan Lehmkuhl called the Council meeting to order at 7:03 p.m on December 19, 2016 with Board Members present: Jerry Kane, Deanna Monnig, Bill Wagner, and Troy Watts.

Mayor Jan Lehmkuhl asked that the agenda be amended to include a discussion about a water bill with Lyndall Hall.  Deanna Monnig made a motion to accept the change in the agenda with William Wagner giving the second.  Vote was unanimous.  Motion carried. 

Mayor Lehmkuhl brought the Intergovernmental Agreement Regarding Emergency and Disaster Response with Greene County to the Board for their consideration.  She stated the The City Attorney, Mel Gilbert, had already seen the agreement and had no problem with it.  The City usually enters into the agreement.  The City has similar agreements with surrounding towns for the same inter-City cooperation.

Jerry Kane made a motion to enter into the agreement with Deanna Monnig giving the second.

Vote was unanimous.  Motion carried.

Lyndall Hall has come again to the Board regarding his water bill.  A diaphragm was blown out due to water pressure fluctuations from the City water service to his property.  The City has already made arrangements to make the necessary repairs to the water service on the City’s side of the water meter.  The request is to adjust his water bill as we did at the last meeting since the repairs weren’t made before the next meter reading. 

After some discussion, the City will adjust $79.62 off the bill of $227.37.  This will be the last time any adjustments will be made.

Mayor Lehmkuhl informed the Board that she had named Bill Dunfield City employee of the year.

Les Gardner stuck his head in the door and asked if the City had reached a decision on letting the Farmer’s Market vendors use the City lot on Main Street.  Jan informed him that the City wasn’t against them using the lot, but felt more thought should be put into moving to Main Street.  Council wonders if moving to Main Street would cut down the traffic going to the Market.  Maybe they should approach owners of some other places on the highway to keep the Market in a more visible location for better attendance.  Les said they would discuss the suggestion and get back with us. 

William Wagner made a motion to adjourn with Jerry Kane making the second at 8:06 p.m..  Vote was unanimous.  Motion carried.

Respectfully submitted,

Troy Watts, Aldermen

 


 

 

DECEMBER 5, 2016

Mayor Jan Lehmkuhl called the regular Board meeting to order at 7:00 p.m. on December 5, 2016 at 100 W. Main Street, Ash Grove City Hall.

Board Members present:  Jan Lehmkuhl, Mayor; Troy Watts, Jerry Kane, Deanna Monnig, and William Wagner Aldermen.  Also in attendance: City Clerk Deborah Cox; Police Chief Bruce Belin; Asst. Public Works Supt. Charlie Jones: Jerry Jesky and Ryan Squibb.

Bruce Belin gave the invocation and led the Pledge of Allegiance to the American Flag.

Motion made by Jerry Kane and seconded by Deanna Monnig to approve the consent agenda as presented which included the minutes from the last meetings.  Vote taken.  Unanimously approved.

Motion made by Jerry Kane and seconded by Troy Watts to pay the bills after they are reviewed and signed. Vote taken.  Unanimously approved.

Jerry Jesky, Olsson Engineering, gave a report on the ongoing DNR Grant sewer project.  Approximately 5,100 feet of camera inspection showed several deficiencies in public and private lines.  The study concentrated on the inflow which happens during heavy rains.  Troy Watts asked about replacing manholes.  Jesky explained it would cost be approximately $1,000 to line each defective manhole. The complete report with the projected cost will be presented at the February meeting.

ORDINANCE TO REAPPOINT CITY ATTORNEY                Motion was made by Troy Watts and seconded by Deanna Monnig to place Bill number 2016-32, appointing and setting compensation for the city attorney for 2016 on its first reading.  Vote taken.  Unanimously approved.  Read by City Clerk.  Motion made by Troy Watts and seconded by Deanna Monnig to accept the first reading of Bill # 2016-32.  Vote taken.  Unanimously approved.  Motion made by Troy Watts and seconded by Jerry Kane to place Bill #2016-32 on its final.  Vote taken.  Unanimously  approved.  Read by City Clerk.  Motion made by Troy Watts and seconded by Jerry Kane to accept the final reading of Bill #2016-32.  Vote taken.  Watts, Kane, Wagner and Monnig aye.  Ordinance #1041 approved and passed. 

Les Gardner submitted a request to use the downtown city parking lot for the 2017 Farmer’s Market.  After discussion, motion was made by Deanna Monnig and seconded by Troy Watts to table until Mr. Gardner can be present to provide more details.

Motion was made by Troy Watts and seconded by Deanna Monnig to allow Chief Belin to trade vests with the Strafford Police Department to allow A.J. McCall, which is now employed by that city, to keep his vest that was purchased by the City of Ash Grove.  Seconded by Troy Watts.  Vote taken.  Unanimously approved.

  • Having no other business, motion was made by Deanna Monnig and seconded by Jerry Kane to adjourn at 8:10 p.m.  Vote taken.  Kane, Monnig, Wagner, and Watts, aye.
  • Deborah A. Cox, City Clerk

 


November 21, 2016

Jan called the Council Meeting to order at 7:07 p.m.  A quorum was present.  Board members present were Mayor Jan Lehmkuhl, Jerry Kane, Bill Wagner, and Troy Watts. Also present – Lyndell Hall and City Attorney Mel Gilbert arrived shortly after the meeting started.

Lyndell Hall had asked to meet with Council about his water bill and to see if there was something that could be done about water pressure and flow when fire hydrants are opened down on Piper Road.  Lyndell is on a line that goes to his house and there is nobody else on the line.  He has had trouble several times in the past and would like to try to get something done, like a one-way check valve put in so there aren’t air pockets in the line to cause trouble.

After some discussion, Troy made a motion to adjust Lyndell’s water bill to $75 plus applicable taxes and have Frank and Charley investigate the possibility of a device that could be installed downstream at the beginning of Lyndell’s line to prevent the problems in the future.

Vote was unanimous.  Motion passed.

Attorney Mel Gilbert addressed the Board saying there was nothing new on any of the legal matters that he is working on.

Board proceeded into study session.

Mayor Lehmkuhl talked about the Employee Handbook.  She is retyping it in a format that can be easily amended as needed.  She stated that several sections did not read in a fashion that was direct and to the point as to what is expected and not allowed by City Employees.  She also said several sections were very hard to understand the true meaning that was intended and needed to be simplified.  She said she would have the Handbook done shortly and would get copies to Council members so they could voice their opinions on the different sections as Council works through them.

William Wagner made a motion to adjourn with Jerry Kane making the second.  Vote was unanimous.  Motion carried.   Meeting adjourned at 8:24 p.m.

Respectfully submitted,

Troy Watts

Councilman

 



NOVEMBER 7, 2016

Mayor Jan Lehmkuhl called the regular Board meeting to order at 7:00 p.m. on November 7, 2016 at 100 W. Main Street, Ash Grove City Hall.

Board Members present:  Jan Lehmkuhl, Mayor; Troy Watts, Jerry Kane, Deanna Monnig, and William Wagner Aldermen.  Also in attendance: City Clerk Deborah Cox; Police Chief Bruce Belin; Jared Jones, Kim Grant, Sandra Witt and Ryan Squibb.

Bruce Belin gave the invocation and led the Pledge of Allegiance to the American Flag.

Motion made by Jerry Kane and seconded by Troy Watts to approve the consent agenda as presented which included the minutes from the last meetings.  Vote taken.  Unanimously approved.

WATER TOWER MAINTENANCE  Maintenance to the east water tower is under way with the tower being drained, the inside disinfected, a mixing machine will be added, recoating, and painting to the outside.  Several issues have occurred- hydrants had to be opened to allow for pressure issues and water released from the tower has caused issues on property south of the water tower.

Motion made by Troy Watts and seconded by Deanna Monnig to pay the bills after they are reviewed and signed. Vote taken.  Unanimously approved.

SALARY FOR POLICE CHIEF BELIN  Motion made by Troy Watts and seconded by Jerry Kane to place Bill No. 2016-29 setting the salary for Police Chief Belin.  Vote taken.  Unanimous.  Read by the City Clerk.  Motion made by Troy Watts and second by Deanna Monnig to accept the first reading of Bill No. 2016-29.  Vote taken.  Unanimous.  Motion made by Troy Watts and seconded by Jerry Kane to place on second reading.  Vote taken.  Unanimous.   Read by the City Clerk.  Motion made by Troy Watts and seconded by Jerry Kane to accept the final reading.  Vote taken.  Kane, Monnig, Wagner, Watts aye.   Ordinance #1038 in effect after passage.

EMPLOYING POLICE OFFICER DONALD VANBLACK   Motion made by Troy Watts and seconded by Jerry Kane to place Bill No. 2016-30 employing and setting salary for Donald VanBlack.  Vote taken.  Unanimous.  Read by the City Clerk.  Motion made by Troy Watts and second by Jerry Kane to accept the first reading of Bill No. 2016-30.  Vote taken.  Unanimous.  Motion made by Troy Watts and seconded by Deanna Monnig to place on second reading.  Vote taken.  Unanimous.   Read by the City Clerk.  Motion made by Troy Watts and seconded by Jerry Kane to accept the final reading.  Vote taken.  Kane, Monnig, Wagner, Watts aye.   Ordinance #1039 in effect after passage.

2017 ELECTION ORDINANCE    Motion made by Troy Watts and seconded by Jerry Kane to place Bill No. 2016-31 calling for the April 2017 Election on its first reading.  Vote taken.  Unanimous.    Read by the City Clerk.  Motion made to accept the first reading by Troy Watts and seconded by Jerry Kane.  Vote taken.  Unanimous.  Motion made to place Bill No. 2016-31 on its final reading by Troy Watts and seconded by Deanna Monnig.  Vote taken.  Unanimous.  Read by the City Clerk.  Motion made to accept the final reading by Troy Watts and seconded by Jerry Kane.  Vote taken.  Kane, Wagner, Monnig and Watts, aye. Ordinance # 1040 calling for the April 4, 2017 election passed unanimously.

The 2017 Ozarks Headwaters Recycling District Grant is now accepting applications for recycling projects designed to provide or enhance recycling.  The City has been awarded this grant the last two years which has enabled us to create a very nice recycling center for our community.  The Board discussed new projects that might be eligible for funding -mulch and signs.  The Public Works Department will work on a plan to use our chipper to recycle yard waste for this year’s grant.

EMPLOYEE HEALTH INSURANCE   Motion made by Troy Watts and seconded by Jerry Kane to accept the Employee Health Insurance contract with Connell Insurance which would include Aetna medical and Principal dental/life.    Vote taken.  Unanimously approved.  Motion was made by Jerry Kane and seconded by William Wagner to table the discussion for vision benefits until next meeting.  Vote taken.  Unanimously approved.

Having no other business, motion was made by Deanna Monnig and seconded by Jerry Kane to adjourn at 7:40 p.m.  Vote taken.  Kane, Monnig, Wagner, and Watts, aye.

Deborah A. Cox, City Clerk

 

 


OCTOBER 17, 2016

Mayor Jan Lehmkuhl called the Special Session to order at 7:00 p.m.

Board members present:  Bill Wagner, Jerry Kane, Deanna Monnig and Troy Watts.  Deborah A Cox, City Clerk, Marshall Decker, Marsha Poindexter, Jeff Voris, Police Chief Bruce Belin were also in attendance.   City Attorney Mel Gilbert arrived for the study session.

2015-2016 AUDIT REPORT     Marshall Decker, Decker & DeGood, PC, presented the 2015-2016 audit.  That City of Ash Grove again had a clean opinion, which is the best audit you can get.  He explained the financial status of the City was good.  Motion made by Troy Watts and seconded by Jerry Kane to accept the audit as presented.  Vote taken.  Unanimously approved.  Copies of the audit will be made available for review at City Hall.

TRUNK OR TREAT         The Ash Grove Youth Unite asked to block Main Street for the annual Trunk or Treat event sponsored by the area churches.  The event will be on October 31, 2016 from five o’clock until nine o’clock.  Motion made by Jerry Kane and seconded by Deanna Monnig to allow Main Street to be block from Webster to Calhoun for this event.  Vote taken.  Unanimously approved.

Motion made by Troy Watts and seconded by Jerry Kane to pay the bills after they are reviewed and signed.  Vote taken.  Unanimously approved.

Mayor Lehmkuhl stated the Back Road to Main Street Heritage Festival was a success and wanted to thank everyone that worked to make it so.

Motion to go into study session was made by Jerry Kane and seconded by Deanna Monnig at 8:00 p.m.  Vote taken.  Unanimously approved.

STUDY SESSION        Jeff Voris and Marsha Poindexter from TripleGuard Insurance was present information to the Board about Benefit125.  This benefit provides participants an opportunity to receive certain benefits on a pretax basis.  A meeting will be set up with all employees to discuss the option.

Attorney Gilbert presented a handout on steps to annex state right-of-way and discussed nuisance violations.  Gilbert also reminded the Board about the regional MML meeting to be held on October 27, 2016 at Smith’s Restaurant in Bolivar, Missouri.

Bill Wagner made a motion to adjourn at 9:00 p.m. with Jerry Kane giving the second.  Vote was unanimous.  Motion carried.

Deborah A Cox, City Clerk

 

 


OCTOBER 3, 2016

Mayor Jan Lehmkuhl called the regular Board meeting to order at 7:00 p.m. on October 3, 2016 at 100 W. Main Street, Ash Grove City Hall.

Board Members present:  Jan Lehmkuhl, Mayor; Troy Watts, Jerry Kane, Deanna Monnig, and Bill Wagner Aldermen.  Also in attendance: City Clerk Deborah Cox; Police Chief Bruce Belin; Asst. Supt of Public Works Charlie Jones, Jared Jones, Kim Grant, Jackson Jones, Les Gardner and Ryan Squibb.

Bruce Belin gave the invocation and led the Pledge of Allegiance to the American Flag.

Motion made by Jerry Kane and seconded by Deanna Monnig to approve the consent agenda as presented which included the minutes from the last meetings.  Vote taken.  Unanimously approved.

The Ash Grove Fire District requested information on why the fire hydrants had not been replaced.  Mayor Lehmkuhl asked Charlie Jones, Asst. Supt of Public Works to address this issue.  Mr. Jones stated due to the heavy work load of the Public Works Department they had not had time to get the fire hydrants installed.  This would require all three employees and they have been working on the repairs at the lift station and the wastewater treatment plant after being struck by lightning. Mayor asked the representatives from the Fire Department if that answered their questions.  Kim Grant stated it did at this time.

DNR GRANT UPDATE   Olsson Associates have completed the camera work and smoke testing of the sewer mains for the DNR Grant.   They will be submitting the report by the next month’s board meeting.

DUMP TRUCK REPAIRS      Charlie Jones is to contact a vendor that was recommended by Jerry Kane to bid on the parts to fix the dump truck.

WATER TOWER MAINTENANCE          Charlie Jones will be checking with Utility Services to see when the maintenance will begin.      

Motion made by Troy Watts and seconded by Jerry Jones to pay the bills after they are reviewed and signed. Vote taken.  Unanimous.

SB491 OFFENSES CHAPTER UPDATE    Motion to go forward and enter into an agreement with General Code to add the Offenses Chapter Ordinance to the Ash Grove Municipal Code Book in the amount of $1,195 by Troy Watts and seconded by Deanna Monnig.  Vote taken.  Unanimously approved.

RECORDS MEETING THE RETENTION SCHEDULE       Motion made by Troy Watts and seconded by Deanna Monnig to destroy the following records have met their retention schedule and are recommended for disposal under RSMo 109.230 subsection 4.                                          

RECOR                                                                                                                                   

Meter Reading Books                                      07/2010 - 06/2011                                            5 Years

Utility Billing Applications

(Customer Account Card File)                       07/2010 - 06/2011                                            5 Years

Accounts Payable                                           07/2010-07/2011                                              5 Years

Banking - Deposit Slips                                  07/2010-07/2011                                              5 Years 

Transaction Listing                                          07/01/2010 - 06/30/2011                                 5 Years

Billing Journal                                                 07/01/2010 - 06/30/2011                                 5 Years

Usage Journal                                                   07/01/2010 - 06/30/2011                                 5 Years

Past Due Report                                               07/01/2010 - 06/30/2011                                 5 Years

Penalty Calculation                                          07/01/2010 - 06/30/2011                                 5 Years

Monthly Balance Breakdown                          07/01/2010 - 06/30/2011                                 5 Years

Cash Receipts                                                   07/01/2010 - 06/30/2011                                 5 Years

Vote taken.  Unanimously approved.

Troy Watts made a motion to go into closed session to discuss personnel issues at 7:30 p.m. with Deanna Monnig giving the second.  Vote taken.  Kane, Monnig, Wagner, and Watts, aye.

Deanna Monnig made a motion to go back into regular board meeting with William Wagner giving the second.  Vote was unanimous.  Motion carried.

Mayor Lehmkuhl called the meeting back to order at 8:12 p.m. with Jerry Kane, Deanna Monnig, William Wagner Troy Watts and Chief Belin in attendance.

Mayor Lehmkuhl announced that no business was discussed in closed session that could be discussed in regular session. 

Having no other business, motion was made by Deanna Monnig and seconded by Jerry Kane to adjourn at 8:14 p.m.  Vote taken.  Kane, Monnig, Wagner, and Watts, aye.

Deborah A. Cox, City Clerk

 

 


September 19, 2016

Mayor Jan Lehmkuhl called the Board of Aldermen Study Session to order at 7:43 p.m.

Council members present:  Mayor Jan Lehmkuhl, Council Members Bill Wagner, Deanna Monnig, Jerry Kane, and Troy Watts.  Also present was Chief of Police Bruce Belin and City Attorney Mel Gilbert.

Mayor Lehmkuhl wants to get back to work on the City Employee Handbook but suggested waiting until Megan Smith was through with the Web Page so she could assist.  Jan then wants to hand out portions of the handbook to all Council members to work on and then bring back to the rest of the Board for discussion.  The Board members agreed to postpone.

Mayor Lehmkuhl then brought up the nuisance ordinances to Chief Belin.  She wanted to know what we needed to do to get more done on getting yards mowed, junk picked up, and general appearance taken care of.  Mel Gilbert interrupted and said the City of Ash Grove wasn’t alone when it came to weed ordinance enforcement.  It’s been a bad year for tall grass due to the rain we’ve hand this summer.  Chief Belin said he would contact a few of the other towns around that he has been in contact with before and get an idea of how they handle their nuisance ordinances.

Chief Belin wants to contact property owners personally and give them a 7 to 10-day chance to correct the problem before going back and issuing a summons.  He thinks the personal touch might help take the harshness out of the situation.  Mayor Lehmkuhl said she wants to inquire again with the County about tax liens on properties.

Attorney Gilbert then talked about the possible annexation of Cub’s Park and what some of the possibilities are to accomplish the endeavor.

Mayor Lehmkuhl then informed the Board of the burnt out house on Washington Street, that the City had been trying to get cleaned up and tore down, was sold at auction on the Court House Steps.  The new owner will technically get possession of the property in one year.  Not sure what to do in the meantime.  Will have to investigate some more.

Bill Wagner made a motion to adjourn with Jerry Kane giving the second.  Vote was unanimous.  Motion carried at 8:50 p.m. 

Respectfully submitted,

Troy Watts

Councilman

 


SEPTEMBER 6, 2016

Public Hearing – Mayor Lehmkuhl opened the public hearing to provide the citizens of the City of Ash Grove, Missouri, the opportunity to submit written and oral comments on the proposed change to increase water rates by 10% starting with the October 2016 water usage, billing in November.  No comments were presented from citizens.  Mayor closed the public hearing.

Mayor Jan Lehmkuhl called the regular Board meeting to order at 7:05 p.m. on September 6, 2016 at 100 W. Main Street, Ash Grove City Hall.

Board Members present:  Jan Lehmkuhl, Mayor; Troy Watts, Jerry Kane, Deanna Monnig, and Bill Wagner Aldermen.  Also in attendance: City Clerk Deborah Cox; Police Chief Bruce Belin; Asst. Supt of Public Works Charlie Jones, Jerry Jesky and Ryan Squibb.

Bruce Belin gave the invocation and led the Pledge of Allegiance to the American Flag.

Motion made by Jerry Kane and seconded by Deanna Monnig to approve the consent agenda as presented which included the minutes from the last meetings.  Vote taken.  Unanimously approved.

Mayor Lehmkuhl updated the Board on the Back Roads to Main Street Festival events.  Several new venders and sponsors have signed up for this year’s event.

DNR GRANT           Jerry Jesky, Olsson Associates, was present to summarize the field study that was done for the DNR Grant.  He presented a range for extra services to continue with an additional 2000 feet of filming sewer lines.  This service could be completed at a lesser cost now that the contractors are in place completing the project.  The DNR Grant funding cannot be increase so the extra funding would need to come from the City.  After much discussion, motion was made by Troy Watts to go forward with scoping approximately 2000 feet of sewer lines not to acceded $3,500.00.  William Wagner gave the second.  Vote taken.  Unanimously approved.             

DUMP TRUCK REPAIRS        Jerry Kane received pictures of the dump truck part that needs to be replaced.  He will have a vendor call and talk to Charlie Jones about getting a used part.

Charlie Jones stated the insurance adjuster has looked at the sewer machine that was damaged while doing sewer main maintenance for the DNR Grant.  Troy Watts and Jerry Kane suggested having a body shop take a look at the damage.

Motion made by Jerry Kane and seconded by William Wagner to pay the bills after they are reviewed and signed. Vote taken.  Unanimous.

EMPLOYING POLICE OFFICER BOBBIE DAVISON        Motion made by Troy Watts and seconded by Jerry Kane to place Bill No. 2016-26 employing and setting salary for Bobbie Davison.  Vote taken.  Unanimous.  Read by the City Clerk.  Motion made by Troy Watts and second by Jerry Kane to accept the first reading of Bill No. 2016-26.  Vote taken.  Unanimous.  Motion made by Troy Watts and seconded by Deanna Monnig to place on second reading.  Vote taken.  Unanimous.   Read by the City Clerk.  Motion made by Troy Watts and seconded by Jerry Kane to accept the final reading.  Vote taken.  Kane, Monnig, Wagner, Watts aye.   Ordinance #1035 in effect after passage.

WATER RATE ORDINANCE          Motion made by Troy Watts and seconded by Jerry Kane to place Bill No. 2016-27 increasing water rates -Fixed monthly fee to $15.29 and consumption fee $3.30 per 1000 gal.  Vote taken.  Unanimous.  Read by the City Clerk.  Motion made by Troy Watts and second by Jerry Kane to accept the first reading of Bill No. 2016-27.  Vote taken.  Unanimous.  Motion made by Troy Watts and seconded by Deanna Monnig to place on second reading.  Vote taken.  Unanimous.   Read by the City Clerk.  Motion made by Troy Watts and seconded by Jerry Kane to accept the final reading.  Vote taken.  Kane, Monnig, Wagner, Watts aye.   Ordinance #1036 in effect after passage.

Troy Watts made a motion to go into closed session to discuss personnel issues at 8:12 p.m. with Deanna Monnig giving the second.  Vote was unanimous.  Kane, Monnig, Wagner, and Watts, aye.

Deanna Monnig made a motion to go back into regular board meeting with William Wagner giving the second.  Vote was unanimous.  Motion carried.

Mayor Lehmkuhl called the meeting back to order at 8:40 p.m. with Jerry Kane, Deanna Monnig, William Wagner and Troy Watts in attendance.

Mayor Lehmkuhl announced that no business was discussed in closed session that could be discussed in regular session. 

Having no other business, motion was made by Deanna Monnig and seconded by Jerry Kane to adjourn at 8:45 p.m.  Vote taken.  Kane, Monnig, Wagner, and Watts, aye.

Deborah A. Cox, City Clerk


 

AUGUST 22, 2016

 Public Hearing: The public hearing was called to order at 7:00 p.m. in council chambers at 100 W. Main St., Ash Grove, Missouri by Mayor Jan Lehmkuhl. This hearing was called to give the citizens of Ash Grove the opportunity to comment on the proposed tax levy of .5554 for 2016.   No comments were made.  Mayor Lehmkuhl then closed the Public Hearing.

Mayor Jan Lehmkuhl called the Special Session of the Board of Aldermen to order at 7:02 p.m. on August 22, 2016 with the following Board Members present:  Jerry Kane, William Wagner and Deanna Monnig.  Quorum present.

Mayor Lehmkuhl asked that the agenda be amended to add discussion of several requests made by the Historic Town Center.  Motion made by Jerry Kane and seconded by Deanna Monnig to amend the agenda.  Vote taken.  Unanimously approved.

2016 TAX LEVY ORDINANCE   Motion made by Jerry Kane and seconded by Deanna Monnig to place Bill 2016-25, setting the tax levy for 2016 on its first reading.  Vote taken.  Unanimously approved.  Bill was read.  Motion made by Jerry Kane and seconded by Deanna Monnig to accept the first reading.  Vote taken.  Unanimously approved.  Motion made by Deanna Monnig and seconded by William Wagner to place Bill 2016-25 on its second reading.  Vote taken.  Unanimous.  Bill was read.  Motion made by Jerry Kane and seconded by Deanna Monnig to accept the final reading of Bill 2016-25 setting the tax levy for 2016 to $.5554.  Vote taken.  Kane, Wagner, and Monnig aye.  Ordinance #1034 passed.

Requests made by the Historic Town Center for the Backroads to Main Street Heritage Festival:

  • No Parking signs on the City parking lots between City Hall and Police Department- will be used for loading and unloading.
  • Re-enactors will be using area at the City Park to set up for demonstrating with tents for camping.
  • Shuttle - providing transporting between Main Street activities and re-enactment at City Park.

All Board Members were in agreement to allow all requested with the use of the City Park for demonstrators to have access on the Thursday to set up prior to the event on Saturday October, 15, 2016.

No further business.  Deanna Monnig made a motion to adjourn at 7:26 p.m. with Jerry Kane giving the second.  Kane, Monnig, and Wagner aye.

Deborah A. Cox, City Clerk


 

AUGUST 15, 2016

Mayor Jan Lehmkuhl called the Study Session to order at 7:00 p.m.

Board members present:  Bill Wagner, Jerry Kane, Deanna Monnig and Troy Watts.  Deborah A Cox, City Clerk and Police Chief Bruce Belin were also in attendance.   City Attorney Mel Gilbert arrived shortly after the meeting started.

Motion made by Troy Watts and seconded by Jerry Kane to approve the Election Results as certified by Shane Schoeller, Greene County Clerk:

                                                                        Question

Shall there be a city transportation sales tax of one-half of one percent in the City of Ash Grove for a period of 10 years, with funds from said tax to be for the financing of construction, maintenance and operation of city streets within the City of Ash Grove, Missouri

                                                            YES                              139

                                                            NO                               80

UTILITY SERVICE COMPANY, INC   Motion made by Troy Watts to authorize the Mayor to enter into an agreement with Utility Service Company, Inc.  Seconded by Jerry Kane.  Vote taken.  Kane, Watts, Monnig and Wagner, aye.  Read by the City Clerk.  Motion made by Troy Watts and seconded by Jerry Kane to accept the first reading of Bill No. 2016-24.  Vote taken.  Kane, Watts, Monnig and Wagner, aye.  Motion made by Troy Watts and seconded by Jerry Kane to place Bill No. 2016-24 on final reading.  Vote taken.  Watts, Kane, Monnig and Wagner, aye. Read by the City Clerk.  Motion made by Troy Watts and seconded by Jerry Kane to accept the final reading of Bill No. 2016-24.  Vote taken.  Watts, Kane, Monnig, and Wagner aye.  Ordinance #1033 went into effect with final approval.

BID TO REPAIR DUMP TRUCK         Bid for 1989 dump truck repairs was reviewed.  After discussion, the Mayor asked Jerry Kane to check on pricing for a steering gear box and to get back with Jetts Service if a lower price can be obtained.

JOHN DEERE 757 MOWER SOLD    Motion made by Jerry Kane and seconded by Troy Watts to accept the bid from the Ash Grove R-4 School to purchase the John Deere 757 Mower (without working motor) in the amount of $500.00.  Vote taken.  Unanimously approved.

Motion made by Deanna Monnig and seconded by Jerry Kane to accept the requested employment status change of Julisa Allen from full time police officer to a reserve officer.  Vote taken.  Unanimously approved.

TO INCREASE WATER RATES BY 10%    After reviewing the water/sewer rate study from Missouri Rural Water, motion made by Deanna Monnig and seconded by William Wagner to increase water rates by 10% starting with the October 2016 usage, billing in November.  Vote taken.  Unanimously approved.  Board will hold a public hearing on September 6, 2016 at 6:59 p.m.

Motion to go into study session was made by Jerry Kane and seconded by Deanna Monnig at 8:00 p.m.  Vote taken.  Unanimously approved.

STUDY SESSION

Attorney Gilbert explained the procedure to annex Cub’s park into the City.  A resolution with petition will be presented at the September 6, 2016 board meeting.

Attorney Mel Gilbert will be sponsoring the regional MML meeting on October 27, 2016 at Smith’s, Bolivar Missouri.

Mayor Lehmkuhl stated the Historic Town Center would like to revitalize the old museum store front for the upcoming event in October.  Board agreed to allow up to $1000 for supplies and to supply electricity to the front section of the building.

Board set the 2016 Tax Levy Hearing for August 22, 2016.

Jerry Kane made a motion to go into Closed Session to discuss litigation and personnel issues at 9:00 p.m. with Troy Watts giving the second.  The vote was as follows: Kane aye; Wagner aye; Watts:  aye   Vote was unanimous.  Motion carried.

Jerry Kane made a motion to go back into Study Session at 9:22 p.m. with Bill Wagner giving the second. Vote was unanimous.  Motion carried.

Mayor Lehmkuhl called the Study Session back to order with Kane, Watts, Monnig and Wagner.

Mayor Lehmkuhl announced that there was no City business discussed in Closed Session that could be brought up in the Study Session.

Bill Wagner made a motion to adjourn at 9:24 p.m. with Jerry Kane giving the second.  Vote was unanimous.  Motion carried.

Deborah A Cox, City Clerk


AUGUST 1, 2016

Mayor Jan Lehmkuhl called the regular Board meeting to order at 7:00 p.m. on August 1, 2016 at 100 W. Main Street, Ash Grove City Hall.

Board Members present:  Jan Lehmkuhl, Mayor; Troy Watts, Jerry Kane, Deanna Monnig, and Bill Wagner Aldermen.  Also in attendance: City Clerk Deborah Cox; Police Chief Bruce Belin; Asst. Supt of Public Works Charlie Jones and Ryan Squibb.

Bruce Belin gave the invocation and led the Pledge of Allegiance to the American Flag.

Motion made by Jerry Kane and seconded by Deanna Monnig to approve the consent agenda as presented which included the minutes from the last meetings.  Vote taken.  Unanimously approved.

Historic Town Center made written requests for the Backroads to Main Street activities on October 15, 2016:

  • Close Main Street from Calhoun west to Thurmond Ave and Calhoun east to Webster Ave. 
  • Catering license for 7 C’s Winery, LLC.
  • Closing parking lot on East Main Street

After discussion, motion was made by Deanna Monnig to approve a letter to the Department of Liquor Control stating the City does not directly prohibit catering and will refer this matter to that State Department. Seconded by Jerry Kane.  Vote taken.  Unanimously approved.

Motion made by Deanna Monnig and seconded by Jerry Kane to allow the street closings for the Backroads to Main Street activities.  Vote taken.  Unanimously approved.

SMOKE TESTING         TREKK Design Group has finishing smoke testing and manhole inspection for the DNR funded grant.   Next step will be to have cameras inserted into the sewer mains to see the problem areas and what will be needed to correct the issues.  During the testing a blockage was found south of Main Street between Calhoun and Brookside.  Our City workers were not able to remove this blockage, City of Springfield was called and they were able to remove the blockage with their equipment.  Discussion followed on how to fix this area.  Deanna Monnig stated that the safety of our workers during construction, is the main priority.  Public Works will get bids to have equipment take out trees to access the area and to dig up and replace the blocked section.

WATER/SEWER RATE STUDY                  MRWA is still working on compiling the information to submit an accurate report to the Board.

WATER TOWER MAINTENANCE            Bid should be in by next week.

MAIN STREET SIDEWALK                        One bid has been submitted to repair the sidewalk at the end of West Main Street; Whistler Construction in the amount of $27,954.00.  This would include build and set forms, pour and finish concrete, mortar in place historic bricks provided by the City.  After discussion, Motion was made by Deanna Monnig because of the safety issues, to go ahead with this project to be completed before the October festival. Seconded by Jerry Kane.  Vote taken.  Kane, Wagner, and Monnig aye.  Watts, nay.  Motion carried.

Motion made by Jerry Kane and seconded by Troy Watts to pay the bills after they are reviewed and signed. Vote taken.  Unanimous.

ANNOUCEMENTS:

  • Report on the ditch in front of the Ash Grove Fire Department on Prairie Lane – Mayor Lehmkuhl, William Wagner, and Charlie Jones met with the Fire Department at that location to look at the problem area.  The run off, drainage pipe and culverts are all property of the Fire District and should be maintained by them.  The City will change the way the city well drains, which should help
  • Megan Smith will be doing an internship for one of her college courses where she can help in building our website and revising our personnel manual.

Troy Watts made a motion to go into closed session to discuss personnel issues at 7:52 p.m. with Deanna Monnig giving the second.  Monnig, Wagner, Kane and Wagner, aye.  Motion carried.

Deanna Monnig made a motion to go back into regular board meeting with William Wagner giving the second.  Vote was unanimous.  Motion carried.

Mayor Lehmkuhl called the meeting back to order with Jerry Kane, Deanna Monnig, William Wagner and Troy Watts in attendance.

Mayor Lehmkuhl announced that no business was discussed in closed session that could be discussed in regular session. 

Having no other business, motion was made by Deanna Monnig and seconded by Jerry Kane to adjourn.  Vote taken.  Kane, Monnig, Wagner, and Watts, aye.

Deborah A. Cox, City Clerk

 


July 18, 2016

Mayor Jan Lehmkuhl called the Council Study Session to order at 7:00 p.m.

Council members present:  Bill Wagner, Jerry Kane, and Troy Watts.  City Attorney Mel Gilbert arrived shortly after the meeting started.

Council met for the purpose of working on going City business and the upcoming proposed City Street Sales Tax.

Attorney Gilbert brought some proposed wording to put in a letter to be put with the water billing explaining the proposed City Street ¼ Cent Sales Tax.  The purpose of the letter is to explain to City residents that everyone that comes to Ash Grove to shop will be contributing to the sales tax not just City residents.  The City also intends to put something in the Commonwealth explaining the tax.  Troy suggested that the local businesses with web and Face book pages be asked to put something on those medias asking residents to vote for and support the tax.

Mayor Jan Lehmkuhl said she had hoped to have a report from the Missouri Rural Water Association after the meeting that she had had with them a couple of weeks ago while talking to them about our water billing rates.

Mayor Lehmkuhl also had hoped to have a report on the new water tower inspection.  The tower is due to have the inside cleaned and re-lined and the outside needs painting.  Someone from Utility Services Inc. made an inspection and is going to present a proposal to the City.

Attorney Gilbert made a report on some ongoing work he is doing for the City and his progress. 

Mayor Lehmkuhl also said she had been in contact with someone that is in the salvage business that is interested in working with the City on the old nursing home building.  She said she should have a report from him sometime next month.

Mayor Lehmkuhl said she had attended a meeting with the County Commissioners and while their she had spoken to a reporter from the News Leader.  She was quoted in the newspaper.

Jerry Kane made a motion to go into Closed Session at 8:30 p.m. with Bill Wagner giving the second.  The vote was as follows: Kane aye; Wagner aye; Watts:  aye   Vote was unanimous.  Motion carried.

Jerry Kane made a motion to go back into Study Session at 8:55 p.m. with Bill Wagner giving the second. Vote was unanimous.  Motion carried.

Mayor Lehmkuhl announced that there was no City business discussed in Closed Session that could be brought up in the Study Session.

Bill Wagner made a motion to adjourn at 9:00 p.m. with Jerry Kane giving the second.  Vote was unanimous.  Motion carried.  

Respectfully submitted,

Troy Watts

Councilman



JULY 5, 2016

Mayor Jan Lehmkuhl called the regular Board meeting to order at 7:00 p.m. on July 5, 2016 at 100 W. Main Street, Ash Grove City Hall.

Board Members present:  Jan Lehmkuhl, Mayor; Troy Watts, Jerry Kane, Deanna Monnig, and Bill Wagner Aldermen.  Also in attendance: City Clerk Deborah Cox; Police Chief Bruce Belin; Asst. Supt of Public Works Charlie Jones and Jeff Bowman.

Deanna Monnig gave the invocation and led the Pledge of Allegiance to the American Flag.

Motion made by Jerry Kane and seconded by Deanna Monnig to approve the consent agenda as presented which included the minutes from the last meetings.  Vote taken.  Unanimously approved.

Jeff Bowman, President of the Ash Grove Fire Protection District, asked the Board to review the drainage problem at the Fire Station on Piper Road again.  He stated the water pools between the two drives and does not drain properly.  Charles Jones told the Board he thinks the 6 in. pipe that is draining from the back of the building is not adequate to carry the run off from such a large area.  Jones stated he will contact and meet with Greene County Road and Bridge since both sides of the property are in the county.  Jones will have a report back to the within 30 days.

Motion made by Jerry Kane and seconded by Troy Watts to pay the bills after they are reviewed and signed. Vote taken.  Unanimous.

2016-2017 SALARY ORDINANCE  Motion made by Troy Watts and seconded by Deanna Monnig to place Bill No. 2016-19 setting salaries for city employees on its first reading.  Vote taken.  Watts, Kane, Monnig, and Wagner aye.  Read by the City Clerk.  Motion made by Troy Watts and seconded by Jerry Kane to accept the first reading of Bill No. 2016-19.  Vote taken.  Watts, Kane, Monnig and Wagner aye.  Motion made to place Bill No. 2016-19 on its final reading.  Vote taken.  Watts, Kane, Monnig and Wagner aye.  Read by the City Clerk.  Motion made by Troy Watts and seconded by Deanna Monnig to accept the final reading of Bill No. 2016-19– Ordinance #1028.  Vote taken.  Watts, Kane, Monnig and Wagner aye.

APPOINTING MUNICIPAL JUDGE  Motion was made by Troy Watts to place Bill No. 2016-20 -appointing Ryan Ricketts as Municipal Judge on its first reading.  Seconded by Jerry Kane.  Vote taken.  Monnig, Watts, Kane and Wagner, aye.  Clerk read the ordinance.  Motion made by Troy Watts and seconded by Jerry Kane to accept the first reading of Bill No. 2016-20.  Vote taken.  Monnig, Watts, Kane and Wagner, aye.  Motion made by Troy Watts and seconded by Jerry Kane to place Bill No. 2016-20 on final reading. Vote taken.  Monnig, Watts, Kane and Wagner, aye.  Read by the City Clerk.  Motion made by Troy Watts and seconded by Jerry Kane to accept the final reading. Vote taken.  Monnig, Watts, Kane and Wagner, aye.     Ordinance #1029 passed.

 APPOINTING SUPT OF PUBLIC WORKS  Motion was made by Deanna Monnig to place Bill No. 2016-21 -appointing Frank Babcock as Supt of Public Works on its first reading.  Seconded by Jerry Kane.  Vote taken.  Monnig, Watts, Kane and Wagner, aye.  Clerk read the ordinance.  Motion made by Troy Watts and seconded by Jerry Kane to accept the first reading of Bill No. 2016-21.  Vote taken.  Monnig, Watts, Kane and Wagner, aye.  Motion made by Troy Watts and seconded by Jerry Kane to place Bill No. 2016-21 on final reading. Vote taken.  Monnig, Watts, Kane and Wagner, aye.  Read by the City Clerk.  Motion made by Troy Watts and seconded by Jerry Kane to accept the final reading. Vote taken.  Monnig, Watts, Kane and Wagner, aye.     Ordinance #1030 passed.

APPOINTING CITY CLERK/FINANCE OFFICER  Motion was made by Troy Watts to place Bill No. 2016-22 -appointing Deborah Cox as City Clerk/Finance Officer on its first reading.  Seconded by Jerry Kane.  Vote taken.  Monnig, Watts, Kane and Wagner, aye.  Clerk read the ordinance.  Motion made by Troy Watts and seconded by Jerry Kane to accept the first reading of Bill No. 2016-22.  Vote taken.  Monnig, Watts, Kane and Wagner, aye.  Motion made by Troy Watts and seconded by Jerry Kane to place Bill No. 2016-22 on final reading. Vote taken.  Monnig, Watts, Kane and Wagner, aye.  Read by the City Clerk.  Motion made by Troy Watts and seconded by Jerry Kane to accept the final reading. Vote taken.  Monnig, Watts, Kane and Wagner, aye.     Ordinance #1031 passed.

APPOINTING POLICE CHIEF   Motion was made by Troy Watts to place Bill No. 2016-23 -appointing Bruce Belin as Police Chief on its first reading.  Seconded by Deanna Monnig.  Vote taken.  Monnig, Watts, Kane and Wagner, aye.  Clerk read the ordinance.  Motion made by Troy Watts and seconded by Jerry Kane to accept the first reading of Bill No. 2016-23.  Vote taken.  Monnig, Watts, Kane and Wagner, aye.  Motion made by Troy Watts and seconded by Jerry Kane to place Bill No. 2016-23 on final reading. Vote taken.  Monnig, Watts, Kane and Wagner, aye.  Read by the City Clerk.  Motion made by Troy Watts and seconded by Jerry Kane to accept the final reading. Vote taken.  Monnig, Watts, Kane and Wagner, aye.     Ordinance #1032 passed.

REVISION TO POOL MANAGERS CONTRACT  Mayor Lehmkuhl informed the Board of an issue at the City Pool where David Raper, the pool manager, was not able to be there to supervise.  Mayor is recommending the City hire Cathy Raper to be his assistant to fill in when Mr. Raper is not available.  Motion made by Deanna Monnig and seconded by Jerry Kane to revise the Pool Managers contract adding an assistant with the same pay as manager.  Vote taken.  Unanimously approved. 

Annoucements:

  • GOLD program beginning in October to run through June 2017.  Mayor requested the Department Heads be made aware of this program if they would like to attend.  Mayor stated she will research for available scholarships.  She would like to attend this leadership program if the Department Heads do not want to go.  Motion made by Troy to table until more information concerning available scholarships can be obtained.  Seconded by Deanna Monnig.
  • Mayor Lehmkuhl has been appointed as Vice President of the Greene County Mayor’s Association.

Troy Watts made a motion to go into closed session to discuss personnel issues at 7:46 p.m. with Deanna Monnig giving the second.  Vote was unanimous.  Motion carried.

Deanna Monnig made a motion to go back into regular board meeting with William Wagner giving the second.  Vote was unanimous.  Motion carried.

Mayor Lehmkuhl called the meeting back to order with Jerry Kane, Deanna Monnig, William Wagner and Troy Watts in attendance.

Mayor Lehmkuhl announced that no business was discussed in closed session that could be discussed in regular session. 

Mayor Lehmkuhl talked with the Board about the new storage cabinets that were installed in the court room.  There are a few changes that needed to be made before accepting as finished.  The installers will be contacted to make the corrections.

Having no other business, motion was made by Deanna Monnig and seconded by Jerry Kane to adjourn.  Vote taken.  Kane, Monnig, Wagner, and Watts, aye.

Deborah A. Cox, City Clerk


June 20, 2016

Mayor Jan Lehmkuhl called the Board Meeting to order at 7:00 p.m.

Board members present:  Bill Wagner, Jerry Kane, Deanna Monnig, and Troy Watts.

A bill to bring amend the 2015-2016 budget was presented to the Council.  Troy made a motion to put Bill 2016-18 on first reading with Jerry giving the second.  Vote was as follows: Jerry Kane:  aye,  Deanna Monnig: aye, Bill Wagner:  aye,   Troy Watts:  aye. Vote was unanimous.  Motion Carried. Bill 2016-18 was read by Mayor Jan Lehmkuhl.

Troy Watts made a motion to accept the first reading of Bill 2016-18 with Deanna Monnig giving the second.  Vote was as follows: Vote was as follows: Jerry Kane:  aye   Deanna Monnig: aye  Bill Wagner:  Aye   Troy Watts:  aye. Vote was unanimous.  Motion Carried.

Troy made a motion to put Bill 2016-18 on second reading with Bill giving the second.  Vote was as follows:

Vote was as follows: Jerry Kane:  aye, Deanna Monnig: aye, Bill Wagner:  aye,  Troy Watts:  aye. Vote was unanimous.  Motion Carried. The Bill 2016-18 second reading was read by Mayor Jan Lehmkuhl.

Troy made a motion to accept the second reading of Bill 2016-18 with Deanna giving the second.  Vote was as follows: Vote was as follows: Jerry Kane:  aye Deanna Monnig: aye Bill Wagner:  Aye   Troy Watts:  aye. Vote was unanimous.  Motion Carried. Bill 2016-18 is now City Ordinance 1027.

Mayor Jan Lehmkuhl brought a request from Police Officer Julissa Allen for a 6 to 8 week leave of absence. Troy Watts made a motion to grant the request and upon return a doctor's release would be needed before going back to work with Deanna Monnig giving the second. Vote was unanimous.  Motion carried.

Mayor Jan Lehmkuhl said the woman who came a few weeks back from Missouri Rural Water Association would be here Monday June 27, at 1:00 pm, to discuss water and sewer rates with us.  City Attorney Mel Gilbert inquired about business sewer rates and how we determined those rates.

Mayor Jan Lehmkuhl brought out some employee evaluation forms, used in determining employee progress, and performance, that the Police Department is using.  Jan said that it might be tweaked and used in the other departments.

A motion was made by Jerry Kane to go into Closed Session Meeting with Bill Wagner giving the second.  Vote was as follows: Vote was as follows: Jerry Kane:  aye Deanna Monnig: aye Bill Wagner:  Aye   Troy Watts:  aye. Vote was unanimous.  Motion Carried at 8:40pm.

9:58pm

A motion was made by Bill Wagner to go back into Regular Council Meeting with Deanna Monnig giving the second.  Vote was as follows: Vote was as follows: Jerry Kane:  aye  Deanna Monnig: aye Bill Wagner:  Aye   Troy Watts:  aye  Vote was unanimous.  Motion Carried.

There was no other City business. Jerry Kane made a motion to adjourn with Bill Wagner giving the second.  Vote was unanimous.  Motion carried at 9:00 p.m.

Respectfully submitted,

Troy Watts

Councilman



JUNE 6, 2016

Mayor Jan Lehmkuhl called the regular Board meeting to order at 7:00 p.m. on June 6, 2016 at 100 W. Main Street, Ash Grove City Hall.

Board Members present:  Jan Lehmkuhl, Mayor; Troy Watts, Jerry Kane, Deanna Monnig, and Bill Wagner Aldermen.  Also in attendance: City Clerk, Deborah Cox, Chief Bruce Belin, Marc Schwenn, Dolores Coble and Ryan Squibb.

Chief Bruce Belin gave the invocation and led the Pledge of Allegiance to the American Flag.

Motion made by Troy Watts and seconded by Jerry Kane to amend the agenda adding an appointment to the Ash Grove Advisory Park Board and discuss the Ash Grove Swimming Pool special admissions. Vote taken.  Unanimously approved.

Motion made by Jerry Kane and seconded by Deanna Monnig to approve the consent agenda as presented which includes the minutes from the last meetings.  Vote taken.  Unanimously approved.

Marc Schwenn asked for permission to block off approximately 3 parking spaces for the Wild Hog LEO bike ride on June 16, 2016.  Ash Grove will be one of the scheduled lunch stops on this ride coming through around 2:00 p.m.  Motion was made by Jerry Kane and seconded by Troy Watts.  Vote taken.  Unanimously approved.

Motion made by Jerry Kane and seconded by Troy Watts to pay the bills after they are reviewed and signed. Vote taken.  Unanimous.

PARK ADVISORY BOARD APPOINTMENT    Motion made by Troy Watts and seconded by Jerry Kane to accept the recommendation of the Mayor and appoint Brian Grosnick to the Ash Grove Park Advisory Board.  Vote taken.  Unanimously approved.

2016-2017 BUDGET ORDINANCE   Motion made by Troy Watts and seconded by Deanna Monnig to place Bill No. 2016-16 adopting the 2016-2017 Budget on its first reading.  Vote taken.  Watts, Kane, Monnig, and Wagner aye.  Read by the City Clerk.  Motion made by Troy Watts and seconded by Jerry Kane to accept the first reading of Bill No. 2016-16.  Vote taken.  Watts, Kane, Monnig and Wagner aye.  Motion made to place Bill No. 2016-16 on its final reading.  Vote taken.  Watts, Kane, Monnig and Wagner aye.  Read by the City Clerk.  Motion made by Troy Watts and seconded by Deanna Monnig to accept the final reading of Bill No. 2016-16 – Ordinance #1025.  Vote taken.  Watts, Kane, Monnig and Wagner aye.

CONFLICT OF INTEREST ORDINANCE   Motion was made by Deanna Monnig to place Bill No. 2016-17 -Conflict of Interest Ordinance, on its first reading.  Seconded by Jerry Kane.  Vote taken.  Monnig, Watts, Kane and Wagner, aye.  Clerk read the ordinance.  Motion made by Troy Watts and seconded by Jerry Kane to accept the first reading of Bill No. 2016-17.  Vote taken.  Monnig, Watts, Kane and Wagner, aye.  Motion made by Troy Watts and seconded by Jerry Kane to place Bill No. 2016-17 on final reading. Vote taken.  Monnig, Watts, Kane and Wagner, aye.  Read by the City Clerk.  Motion made by Troy Watts and seconded by Jerry Kane to accept the final reading. Vote taken.  Monnig, Watts, Kane and Wagner, aye.     Ordinance #1026 passed.

David Raper, Pool Manager, proposed the idea of “2 can Sunday’s” as an admission price into the swimming pool.  The donated canned goods would be given to the Ash Grove Food Pantry.  Motion made by Troy Watts and seconded by William Wagner to go forward with this idea for the Sunday’s in July.  Vote taken.  Unanimously approved.   

Having no further business to discuss, Troy Watts made a motion to adjourn at 7:25 p.m. with Deanna Monnig giving the second.  Vote was unanimous.  Motion carried.

Deborah A. Cox, City Clerk



MAY 16, 2016

Mayor Jan Lehmkuhl called the Ash Grove Board of Aldermen meeting to order at 7:00 p.m. on May 16, 2016.

Members present:  Jan Lehmkuhl, Mayor; Troy Watts, Deanna Monnig, Jerry Kane, and William Wagner, Aldermen.  Also in attendance: City Clerk, Deborah Cox and Mel Gilbert (Gilbert arrived before study session).

WCA AGREEMENT ORDINANCE   Motion made by Troy Watts and seconded by Jerry Kane to place Bill No. 2016-14, entering into an agreement with Waste Corporation of Missouri, LLC on its first reading.  Vote taken.  Watts, Kane, Monnig, and Wagner.  Read by the City Clerk.  Motion made by Troy Watts and seconded by Jerry Kane to accept the first reading of Bill No. 2016-14.  Vote taken.  Watts, Kane, Monnig, and Wagner.  Motion made by Troy Watts and seconded by Jerry Kane to place Bill No. 2016-14 on its second reading.  Vote taken.  Watts, Kane, Monnig, and Wagner.  Ordinance #1023 passed unanimously. 

TRANSPORTATION TAX ORDINANCE     Motion made by Troy Watts and seconded by Jerry Kane to place Bill No. 2016-15, calling for election on August 2, 2016 to present a one-half of one percent transportation tax for the purpose of street improvements, on its first reading.  Vote taken.  Watts, Kane, Monnig, and Wagner.  Read by the City Clerk.  Motion made by Troy Watts and seconded by Deanna Monnig to accept the first reading of Bill No. 2016-15.  Vote taken.  Watts, Kane, Monnig, and Wagner.  Motion made by Troy Watts and seconded by Jerry Kane to place Bill No. 2016-15 on its second reading.  Vote taken.  Watts, Kane, Monnig, and Wagner.  Ordinance #1024 passed unanimously. 

ANNOUNCEMENT 

  • Bid tally sheet to sell the out of service fire hydrants were reviewed.  All winning bids will be notified.

Motion made by Troy Watts and seconded by Jerry Kane to go into closed session with Mel Gilbert, City Attorney, to discuss legal issues at 7:35 p.m.  Vote taken.  Watts, Kane, Monnig, and Wagner

CLOSED SESSION

Motion made by Troy Watts and seconded by Jerry Kane to reconvene and go into study session at 8:00 p.m.  Vote taken.  Wagner, Kane, Watts, and Monnig aye.

STUDY SESSION

2016-2017 proposed budget was discussed.

Motion made by Troy Watts and seconded by Deanna Monnig to adjourn at 10:35 p.m.  Vote taken.  Unanimously approved.

Deborah A. Cox, City Clerk



MAY 2, 2016

Mayor Jan Lehmkuhl called the regular Board meeting to order at 7:00 p.m. on May 2, 2016.

Board Members present:  Jan Lehmkuhl, Mayor; Troy Watts, Jerry Kane, Deanna Monnig, and Bill Wagner Aldermen.  Also in attendance: City Clerk, Deborah Cox, Chief Bruce Belin, Max Murry, Inz Fry, Chuck Fry, Ginny Smith, Kim Grant Jared Jones, Ron Monnig, Doug Renshaw and Ryan Squibb.

Chief Bruce Belin gave the invocation and led the Pledge of Allegiance to the American Flag.

Motion made by Troy Watts and seconded by Jerry Kane to amend the agenda adding discussion of a water tower maintenance contract to new business.  Also, correction to the April 18, 2016 Board meeting minutes.  Vote taken.  Unanimously approved.

Motion made by Jerry Kane and seconded by Deanna Monnig to approve the consent agenda as presented which includes the minutes from the last meetings with corrections.  Vote taken.  Unanimously approved.

SPARKS IN THE PARK   Doug Renshaw, representing “Sparks in the Park” – Motion made by Troy Watts and seconded by Jerry Kane to authorize Mr. Renshaw to act on behalf of the City to discharge the fireworks on July 3, 2016.  Vote taken.  Unanimously approved.

CIA EVENTS   Ginny Smith and Chuck Fry asked the city to address the electric issues at the city park to upgrade the outlets for the events at “Sparks in the Park”.  CIA event dates were submitted – Movie Nights:  May 20, June 17, July 15 and Aug 19.  Christmas Parade will be December 3, 2016.

WCA CONTRACT RENEWED   Max Murray, WCA, presented an addendum for solid waste disposal services within the city which would extend the current contract until August 31, 2018.  WCA will continue to offer senior discounts, curb service to single disabled households.  Mayor Lehmkuhl recommended the city continue services with WCA, they have provided great service at a very reasonable cost.  Troy Watts also stated it would cost the city to rebid the contract and make changes.  Motion made by Troy Watts and seconded by Deanna Monnig to approve the addendum to the original contract dated September 1st, 2012.  Vote taken.  Unanimously approved.

ASH GROVE FIRE DISTRICT  Ron Monnig and Kim Grant (after returning from an emergency call) addressed the Board with concerns and questions about the fire hydrants.  The Fire District has been testing the hydrants and presented their findings to Charlie Jones, Asst.  Public Works Director.  After discussion, the Board stated they would like Public Works to talk with Ray West to help answer some of the Departments concerns.  Charles Jones also stated he has borrowed equipment from the City of Republic to clean out the ditch across from the Fire District’s building on Piper Rd.

Motion made by Jerry Kane and seconded by Troy Watts to pay the bills after they are reviewed and signed. Vote taken.  Unanimous.

P & Z APPOINTMENT – DIANA SIMPSON  Motion made by Troy Watts and seconded by Jerry Kane to accept the recommendation of the Mayor and appoint Diana Simpson to the Ash Grove Planning and Zoning Commission.  Vote taken.  Unanimously approved.

TRANSPORTION SALES TAX    Motion made by Troy Watts and seconded by Deanna Monnig to go forward with an ordinance to impose a one-half of one percent transportation sales tax for the purpose of improving the streets within the City of Ash Grove.   Provisions of the ordinance shall ask the voters of the City for their approval or rejection at the August 2, 2016 election.  This sales tax would go into effect on January 1, 2017 if approved.  Vote taken.  Unanimously approved.  This ordinance will be presented at the May 16, 2016 Board meeting.

AGREEMENT WITH UTILITY SERVICE COMPANY         Motion was made by Deanna Monnig to place Bill No. 2016-13 to enter into an agreement with Utility Service Company, Inc.  for water tower maintenance in the amount of $1500.00 on its first reading.  Seconded by Jerry Kane.  Vote taken.  Monnig, Watts, Kane and Wagner, aye.  Clerk read the ordinance.  Motion made by Troy Watts and seconded by Jerry Kane to accept the first reading of Bill No. 2016-13.  Vote taken.  Monnig, Watts, Kane and Wagner, aye.  Motion made by Troy Watts and seconded by Jerry Kane to place Bill No. 2016-13 on final reading. Vote taken.  Monnig, Watts, Kane and Wagner, aye.  Read by the City Clerk.  Motion made by Troy Watts and seconded by Jerry Kane to accept the final reading. Vote taken.  Monnig, Watts, Kane and Wagner, aye.     Ordinance #1022 passed.

ANNOUCEMENTS

  • Day of Prayer will be held at City Hall on May 5, 2016 at noon.
  • Budget meeting set for Thursday, May 5, 2016 at 6:30 p.m.
  • Mayor Lehmkuhl thanked Deanna Monnig for attending the District O meeting.  Monnig, while at this meeting, thanked the District O Committee for the $35,000.00 grant which the City received for the Recycling Center.  She stated that the City of Ash Grove was the first to ever come back and thank them for that disbursement.

Having no further business to discuss, Troy Watts made a motion to adjourn at 8:20 p.m. with Deanna Monnig giving the second.  Vote was unanimous.  Motion carried.

Deborah A. Cox, City Clerk


MARCH 28, 2016 

Mayor Jan Lehmkuhl called the budget meeting to order at 7:00 p.m. on March 28, 2016.

Board members present: Jan Lehmkuhl, Mayor; Troy Watts, Jerry Kane, William Wagner and Deanna Monnig, Aldermen.  Also in attendance: City Clerk, Deborah Cox.

Board of Aldermen met to discuss the 2015-2016 budget.

No further business: motion made by Troy Watts and seconded by Jerry Kane to adjourn the meeting at 8:50 p.m.  Vote taken.  Kane, Watts, Wagner and Monnig aye.

No other business was conducted.

Deborah A. Cox, City Clerk



MARCH 21, 2016

Special Training Meeting on March 21, 2016 at 6:30 p.m. located at Ash Grove City Hall.

Liz Grove from Missouri Rural Water Association presented a special Board Training Workshop for the Ash Grove Board of Aldermen and the Bois D’Arc Water District.  The training included Board Roles and Responsibilities, Water System Basics, Asset Management and Utility Finances.

No other business was conducted.

Deborah A. Cox, City Clerk



MARCH 14, 2016

Mayor Jan Lehmkuhl called the budget meeting to order at 6:30 p.m. on March 14, 2016.

Board members present:  Jan Lehmkuhl, Mayor; Troy Watts, Jerry Kane, William Wagner and Deanna Monnig, Aldermen.  Also in attendance: Frank Babcock, Charlie Jones and Chief Bruce Belin.

Board of Aldermen met to discuss the 2015-2016 budget with the Public Works Department and the Police Department.

No further business: motion made by Troy Watts and seconded by Jerry Kane to adjourn the meeting at 9:00 p.m.  Vote taken.  Kane, Watts, Wagner and Monnig aye.

Deborah A. Cox, City Clerk


MARCH 7, 2016

Mayor Jan Lehmkuhl called the meeting to order at 7:00 p.m. on March 7, 2016.

Members present:  Jan Lehmkuhl, Mayor; Troy Watts, Jerry Kane, Sharon Anderson, and Deanna Monnig Alderman. Bruce Belin, Chief of Police, Melissa Mau, Assistant City Clerk, William Wagner, Inez Fry, Chuck Fry, Ryan Squibb, Marc Schwenn, Les Gardner, Barb Gardner and Brenda Ellsworth were also present.

Sharon Anderson gave the invocation and led the Pledge of Allegiance to the Flag.

Motion made by Troy Watts and seconded by Jerry Kane to approve the consent agenda. Vote was unanimous.

Mayor Jan Lehmkuhl recommended that the City allow the Ash Grove Branch of the Springfield Greene County Library to post their story book pages along the trails at the city park for the Summer Reading Program. Jerry Kane made a motion to approve the request, Troy Watts seconded. Vote was unanimous. 

DNR RESOLUTION #2016-1         Motion made by Troy Watts to approve the resolution authorizing the Mayor to file, on behalf of Ash Grove, an application with the DNR, Small Community Engineering Assistance Program under the Missouri Clean Water Law, seconded by Jerry Kane. Roll call vote, Anderson, Kane, Monnig and Watts aye. 

ORDINANCE #1018 AUTHORIZING THE MAYOR TO ENTER INTO A CONTRACT WITH GAP ENGINEERING       Motion made by Jerry Kane and seconded by Deanna Monnig to add maintenance of property responsibilities to agreement if Option to Purchase Agreement changes to Lease with Option to Purchase prior to the April 1, 2019. Vote unanimous. Motion made by Troy Watts and seconded by Jerry Kane to place Bill No. 2016-9 authorizing the mayor to enter into a contract/agreement with Gap Engineering for Option to Purchase Agreement on its first reading. Roll call vote: Anderson, Kane, Monnig and Watts aye.  Read by Assistant City Clerk. Motion made by Troy Watts and seconded by Deanna Monnig to accept first reading of Bill No. 2016-9.  Roll call vote: Anderson, Kane, Monnig and Watts aye. Motion made by Troy Watts and seconded by Jerry Kane to place Bill No. 2016-9 on its final reading.  Roll call vote: Anderson, Kane, Monnig and Watts aye.  Read by Assistant City Clerk. Motion made by Jerry Kane and seconded by Troy Watts to accept the final reading of Bill No. 2016-9. Roll call vote: Anderson, Kane, Monnig and Watts aye.  Ordinance #1018 approved and passed.

NEW POLICE VEHICLE                  Police Chief, Bruce Belin presented his vehicle recommendations to the Board of Alderman. The three options were a Ford Explorer 4WD, Chevrolet Tahoe 2 WD & 4 WD. If a vehicle is to be purchased this fiscal year, a purchase would need to be made no later than March 10, 2016 as the production of 2016 models are due to shut down at that time. Per State contract, delivery would be within 90 days. Chief stated that all vehicle options were amicable. After much discussion about mileage, safety, preparedness in the case of an emergency and resale values, Sharon Anderson made a motion to go with a 4WD instead of a 2WD for safety reasons with Deanna Monnig seconding. Vote taken, Kane and Watts voted against it and Anderson and Monnig voted aye. Mayor Lehmkuhl was the tie breaker voting aye. After narrowing the choices down to two, Anderson made a motion to choose the Ford Explorer 4WD with Monnig seconding. Vote was taken, Anderson, Monnig and Kane aye. Watts nay.

BROWNFIELDS                              Mayor Lehmkuhl stated we have been working with the DNR and have utilized the Brownfields Voluntary Clean-up Program to determine all of the property issues of the old nursing home structure located on Meadowview. The Phase I Environmental Study indicates there is no soil contamination, but there is asbestos, lead paint and mold.  In addition, the roof is badly deteriorated and there are other damages which have been caused by vandalism.  Mayor Lehmkuhl stated that she has spoken with multiple realtors and with the mentioned property issues, it would be nearly impossible to sell the property.  In addition, it cannot be demolished until the asbestos has been abated. We have begun to work with SMCOG on writing a grant to help with the cleanup costs. The deadline for the grant is May 1, 2016. There was an open discussion between Brenda Ellsworth and Mayor Lehmkuhl regarding conversations between the city and a potential buyer two years ago. Mayor Lehmkuhl stated that the potential buyer gave her a final offer, with multiple conditions.  The conditions were not in the best interest of the City and could not be met.  Mayor Lehmkuhl stated that is when negotiations ended.

CONDEMNATION HEARING                                              Mayor Lehmkuhl stated that a hearing needed to be set for condemnation of a burned out home at 405 E Washington. There was a house fire in 2014 and as of now, the owner has not proceeded with any cleanup. The hearing is set for March 21, 2016 at 5:30 p.m. at City Hall, all involved parties will be able to speak their case.  Sharon Anderson made a motion to set hearing date, seconded by Troy Watts. Vote taken. Unanimous.

Motion made by Jerry Kane to pay the bills after they are reviewed and signed, seconded by Troy Watts. Vote was unanimous.

Liz Grove with MRWA will be conducting a training session for the Board of Alderman on March 21, 2016 at 6:30April p.m. Topics of training will be water system basics, utility rates and finance, and asset management.

An Open House was set up for March 15, 2016 from 2:00 pm to 4:00 p.m. to introduce the new Chief of Police, Bruce Belin to the community.

There will be a sculpture placed on the east side of City Hall. An art dedication is scheduled for March 22, 2016 at 2:00 p.m.

As of February 22, 2016, Officer Derek Langford has resigned from our employment.

Mayor Lehmkuhl reported that this would be the last council meeting for Alderman Sharon Anderson as she is moving on to Oklahoma with her family. She thanked Anderson for her services and wished her the best in her future endeavors. Mayor then announced that she would like to appointment William Wagner as Anderson’s replacement as Alderman of the 2nd Ward. Wagner will be sworn in at the April 4 council meeting. Motion made by Troy Watts, seconded by Deanna Monnig. Vote taken, unanimous.   

Mayor stated that we would not be going into closed session and with no further business; motion made by Sharon Anderson and seconded by Troy Watts to adjourn the regular meeting at 8:13 p.m. Vote was unanimous.

Melissa Mau, Assistant City Clerk  



FEBRUARY 16, 2016

PUBLIC COMMENTS:  Marc Schwenn thanked the Board for being proactive in passing the ordinance pertaining to limiting the parking on city streets.  He has concerns with Main Street’s limited parking and vehicles been left in parking spaces for days at a time.  Mr. Schwenn asked for any member of the Board to come and discuss this issue with him at any time to help find a solution.

Mayor Jan Lehmkuhl called the meeting to order at 7:10 p.m. on February 16, 2016.

Board members present:  Jan Lehmkuhl, Mayor; Troy Watts, Jerry Kane, Sharon Anderson and Deanna Monnig, Aldermen.  Also in attendance: City Clerk, Deborah Cox, Jacob Marler, Brian Swearengin, Derek Lankford, Bruce Belin, Marc Schwenn, Dolores Coble, and Justin Janes.

ORDINANCE #1017 EMPLOYING POLICE CHIEF               Motion made by Troy Watts and seconded by Jerry Kane to place Bill # 2016-8, employing and setting the salary of a new Police Chief, on its first reading.  Vote taken.  Vote was unanimous.  Read by the City Clerk.  Motion made by Troy Watts and seconded by Deanna Monnig to accept the first reading of Bill #2016-8.  Vote taken.  Unanimously approved.   Motion made by Troy Watts and seconded by Jerry Kane to place Bill #2016-8 on its second and final read.  Vote taken.  Unanimously approved.  Read by City Clerk.  Motion made by Troy Watts and seconded by Jerry Kane to accept the final reading of Bill #2016-8.  Vote taken.  Kane, Watts, Anderson and Monnig aye.   Ordinance #1017 passed.  Bruce Belin will begin employment on February 29, 2016.

Mayor Lehmkuhl introduces Chief Belin and the City Clerk swore him into office.

Brian Swearengin, Emergency Management Director for the City of Ash Grove, updated the Board on the NIMS requirements.

ANDERSON RESIGNS        Board member, Sharon Anderson, announced she will be resigning her position on the Board effective March 7, 2016.  She will be moving to Oklahoma.  Mayor Lehmkuhl stated she will be accepting letters of interest from citizens living in the First Ward. 

Motion was made by Troy Watts and seconded by Jerry Kane to go into closed session to discuss personnel, real estate and litigation at 7:15 p.m.

Motion made by Troy Watts and seconded by Sharon Anderson to go back into regular meeting at p.m.  Vote was unanimous.  Motion carried.

Mayor Lehmkuhl called the meeting back to order at 9:03 p.m. with Jerry Kane, Deanna Monnig, Sharon Anderson and Troy Watts.

Mayor Lehmkuhl announced that Officer Julissa Allen will be put on light duty due to her pregnancy by her doctor’s orders.  Officer Allen will do Code Enforcement and other office work as needed.

Mayor Lehmkuhl announced that no decisions were made in closed session that could be announced in open session.

COMPREHENSIVE PLAN     Mayor Lehmkuhl brought up the Comprehensive Plan and said she wasn’t happy with the way some of it was done.  Jerry Kane and Deanna Monnig both stated they saw nothing wrong with the plan.  The Planning and Zoning Board can use the plan when updating Planning and Zoning Regulations.  It can give the Board an insight into what direction the Citizens of the City would like to see the City go over the upcoming years.   The submitted Plan will go on to Planning and Zoning.

Due to the late hour, the Board of Aldermen did not go into a Study Session.

No further business: motion made by Sharon Anderson and seconded by Jerry Kane to adjourn the meeting at 9:26 p.m.  Vote taken.  Kane, Watts, Anderson and Monnig aye.

Deborah A. Cox, City Clerk



FEBRUARY 1, 2016

Mayor Jan Lehmkuhl called the regular Board meeting to order at 7:00 p.m. on February 1, 2016.

Board Members present:  Jan Lehmkuhl, Mayor; Troy Watts, Jerry Kane, Sharon Anderson, and Deanna Monnig, Aldermen.  Also in attendance: City Clerk, Deborah Cox, Les Gardner, Barb Trent, Chuck Fry, Inez Fry and Ryan Squibb.

Sharon Anderson gave the invocation and led the Pledge of Allegiance to the American Flag.

Motion made by Jerry Kane and seconded by Troy Watts to amend the agenda to add an Ordinance authorizing the Mayor to enter into a contract with SOCS.  Vote taken.  Unanimously approved.

Motion made by Jerry Kane and seconded by Sharon Anderson to approve the amended agenda and consent agenda as presented which includes the minutes from the last meetings.  Vote taken.  Unanimously approved.

COMPREHENSIVE PLAN PRESENTED         Brenda Ellsworth presented the draft Comprehensive Plan for the Board to review.   Ellsworth outlined the contents of the plan.  Mayor Lehmkuhl asked that since there was only one copy, could it be left at City Hall for the Board to review prior to the study session on February 16, 2016.  At that time, the draft copy can be reviewed by the full Board.

Mayor informed the Board the final stages are underway in hiring a new Police Chief.  Waiting now for the background checks to be completed.

BROWNFIELD REPORT          Mayor Lehmkuhl received the final Brownfields report today but had not had time to review the full report.  She did report the Old Nursing Home has mold, asbestos and lead and 104 W Main has asbestos and lead.  Mayor Lehmkuhl will be pursuing a grant that will assist with the abatement process.

Gap Engineering is still interested in purchasing the property in the Industrial Area.  They will be working hand in hand with purchasing the adjacent property and the city property at the same time.

CONDEMNATION PROCEDURES        A letter had been sent to the property owners of 405 E Washington concerning starting condemnation procedures.  The property owner responded stating they would start cleaning up the burned out house by March 1, 2016.  Mayor Lehmkuhl will be responding to their letter giving the property owners a firm date to have this completed.

POOL MANAGER CONTRACT RENEWED        The Pool Managers Contract was reviewed.  The Board would like to add a few new duties to that contract – volleyball leagues, disk golf leagues, and organizing horseshoe tournaments.   Motion was made by Troy Watts and seconded by Jerry Kane to renew this contract with David Raper with these changes added.  Motion made.  Unanimously approved. 

Motion made by Jerry Kane and seconded by Sharon Anderson to pay the bills after they are reviewed and signed. Vote taken.  Unanimous.

MAIN STREET ARTWORK      Mayor Lehmkuhl informed the Board that a piece of artwork has been made and will be on loan to the city which will be displayed on Main Street.  An announcement with an unveiling will be coming very soon.

JOB SHADOW PROJECT        The Ash Grove High School will be starting a job shadowing project to provide students an opportunity to explore career options.  A request came into the Police

Department which would have a student shadowing for a minimum of 6 hours.  After discussion, the Board did not feel the department was in a position to allow this until a new Chief has been hired. 

ORDINANCE AUTHORIZING CONTRACT  WITH OLSSON ASSOCIATES       Motion was made by Troy Watts and seconded by Jerry Kane to place Bill No. 2016-6, authorizing the Mayor to enter into an agreement with Olsson Associates for engineering services.  Vote taken.  Kane, Watts, Anderson, and Monnig aye.  Read by the City Clerk.  Motion made by Troy Watts and seconded by Sharon Anderson to approve the first reading of Bill No. 2016-6.  Vote taken. Kane, Watts, Anderson, and Monnig aye.  Motion made to place Bill No. 2016-6 on its final reading by Jerry Kane.  Seconded by Troy Watts.  Vote taken.  Kane, Watts, Anderson, and Monnig aye.  Read by the City Clerk.  Motion made by Troy Watts and seconded by Jerry Kane to approve the final reading of Bill No. 2016-6.  Vote taken. Kane, Watts, Anderson, and Monnig aye.  Ordinance #1015 passed. 

Olsson Associates will be writing the specification for the water tower maintenance bids to be completed by June 30, 2016.

ORDINANCE AUTHORIZING CONTRACT  WITH SOCS                 Motion was made by Troy Watts and seconded by Jerry Kane to place Bill No. 2016-7, authorizing the Mayor to enter into an agreement with SOCS (Simplified Online Communication System).  Vote taken.  Kane, Watts, Anderson, and Monnig aye.  Read by the City Clerk.  Motion made by Troy Watts and seconded by Deanna Monnig to approve the first reading of Bill No. 2016-7.  Vote taken. Kane, Watts, Anderson, and Monnig aye.  Motion made to place Bill No. 2016-7 on its final reading by Jerry Kane.  Seconded by Troy Watts.  Vote taken.  Kane, Watts, Anderson, and Monnig aye.  Read by the City Clerk.  Motion made by Troy Watts and seconded by Jerry Kane to approve the final reading of Bill No. 2016-7.  Vote taken. Kane, Watts, Anderson, and Monnig aye.  Ordinance #1016 passed.

ANNOUCEMENTS

  • Police Officer Julisa Allen had submitted a request to rescind her resignation letter submitted in January.  The Board approved this request and she will continue her employment with the Ash Grove Police Department.

Motion made by Troy Watts and seconded by Jerry Kane to go into closed session to discuss personnel issues at 8:05 p.m.  Vote taken.  Kane, Watts, Anderson and Monnig aye.

Motion made by Jerry Kane and seconded by Troy Watts to go back into regular meeting.  Vote was unanimous.  Motion carried.   

Mayor Jan Lehmkuhl called the meeting back to order at 8:23 p.m. with Jerry Kane, Deanna Monnig, Sharon Anderson, and Troy Watts.

Mayor Lehmkuhl announced that no decisions were made in closed session that could be announced in open session.

Having no further business to discuss, Deanna Monnig made a motion to adjourn at 8:26 p.m. with Sharon Anderson giving the second.  Vote was unanimous.  Motion carried.

Deborah A. Cox, City Clerk

 


JANUARY 28, 2016

SPECIAL COUNCIL MEETING

Mayor Jan Lehmkuhl called the Special Session of the Board of Aldermen to order at 7:00 p.m. on January 28, 2016 with the following Board Members present:  Jerry Kane, Troy Watts, Sharon Anderson, and Deanna Monnig.   

Motion was made by Jerry Kane and seconded by Sharon Anderson to go into closed session at 7:02 p.m. to discuss personnel.  Vote taken.  Kane, Anderson, Watts, and Monnig aye.  Motion carried.

Mayor Jan Lehmkuhl called the meeting back to order at 7:25 p.m. with Jerry Kane, Deanna Monnig, Sharon Anderson, and Troy Watts. Motion carried.

Mayor announced that Police Officer Julissa Allen, had tendered her resignation a few weeks back to take a position with Greene County effective January 31, 2016.  The position did not work out as planned and Allen was requesting to keep her job with the City.  The Board voted, after some discussion, to let Allen retain her job because she was a good officer.

Mayor Lehmkuhl announced that no other decisions were made in Closed Session that could be announced in Open Session at this time.

No further business.  Monnig made a motion to adjourn at 7:30 p.m. with Kane giving the second.  Kane, Watts, Anderson and Monnig aye.   Motion carried.

Submitted by

Troy Watts, President of the Board


JANUARY 25, 2016

SPECIAL COUNCIL MEETING

Mayor Jan Lehmkuhl called the Special Session of the Board of Aldermen to order at 7:00 p.m. on January 25, 2016 with the following Board Members present:  Jerry Kane, Troy Watts, Sharon Anderson, and Deanna Monnig.   

Motion was made by Jerry Kane and seconded by Sharon Anderson to go into closed session at 7:02 p.m. to discuss personnel.  Vote taken.  Kane, Anderson, Watts, and Monnig aye.  Motion carried. 

Mayor Jan Lehmkuhl called the meeting back to order at 8:18 p.m. with Jerry Kane, Deanna Monnig, Sharon Anderson, and Troy Watts. Motion carried.

Mayor also announced that no business was discussed in closed session that could be discussed in regular session.

No further business.  Monnig made a motion to adjourn at 8:22 p.m. with Anderson giving the second.  Kane, Watts, Anderson and Monnig aye.   Motion carried.

Submitted by

Troy Watts, President of the Board

 


JANUARY 21, 2016

Mayor Jan Lehmkuhl called the Special Session of the Board of Aldermen to order at 7:00 p.m. on January 21, 2016 with the following Board Members present:  Jerry Kane, Troy Watts, Sharon Anderson, and Deanna Monnig.   City Clerk Deborah Cox was also present.

Brenda Ellsworth had submitted information on a Small Business Revolution project where one small town will receive a $500,000 transformation.  Nominations are open from January 11 – 29 with finalists announced during National Small Business Week May 1-7.  Ms Ellsworth will be writing and submitting a proposal on behalf of the Ash Grove Historical Town Center. 

After contacting the City Attorney, Mayor Jan Lehmkuhl has made an offer to sell city owned property on Industrial Drive to Gap Engineering.  

$2.00 CREDIT CARD FEE  The City is now able to accept credit card payments.  Motion was made by Troy Watts and seconded by Jerry Kane to access a $2.00 fee on all transactions up to $500.00.  No payments over $500.00 will be accepted by credit card.  Vote taken.  Unanimously approved.

SOCS WEBSITE SERVICE  Motion was made by Deanna Monnig and seconded by Jerry Kane to go forward with SOCS, a nonprofit website services, contracting with them to build and maintain the City’s website in the amount of $2,200.00 per year.  Vote taken.  Unanimously approved.

Mayor Lehmkuhl showed the Board the new vehicle maintenance forms which will be put in place for all city vehicles to be turned in on a monthly bases.

ANNOUNCEMENTS

  • Mayor Lehmkuhl, Jerry Kane, Frank Babcock, Brenda Ellsworth, and Scott Smith all attended the Sac River Watershed Community Meeting.  This was an informational meeting where they were looking for new committee members.
  • Interview for new Police Chief will be held on Monday January 25, 2016.
  • Police Office Julisa Allen has resigned.
  • DNR Recreational/trails grants will be available the first of February.

City Clerk, Deborah Cox left the meeting at 8:00 p.m.

Mayor Lehmkuhl informed the Board that budget request forms have been handed out to the department heads and preliminary budget meetings have been set.

Motion was made by Jerry Kane and seconded by Sharon Anderson to go into closed session at 8:15 p.m. to discuss personnel.  Vote taken.  Unanimous.  Motion carried.

Mayor Jan Lehmkuhl called the meeting back to order at 9:00 p.m. with Jerry Kane, Deanna Monnig, Sharon Anderson, and Troy Watts.

Mayor Lehmkuhl announced the Board will need to meet on January 25 and January 28 at 7:00 p.m. to discuss personnel matters.   Mayor also announced that no other business was discussed in closed session that could be discussed in regular session.

No further business.  Sharon Anderson made a motion to adjourn at 9:10 p.m. with Deanna Monnig giving the second.  Kane, Watts, Anderson and Monnig aye.

Deborah A. Cox, City Clerk

 

 



JANUARY 4, 2016

Mayor Jan Lehmkuhl called the regular Board meeting to order at 7:00 p.m. on January 4, 2016.

Board Members present:  Jan Lehmkuhl, Mayor; Troy Watts, Jerry Kane, Sharon Anderson, and Deanna Monnig, Aldermen.  Also in attendance: City Clerk, Deborah Cox, Jeff Bowman, Jared Jones, Kim Grant, Ron Monnig, Inez Fry and Ryan Squibb.

Deanna Monnig gave the invocation and led the Pledge of Allegiance to the American Flag.

Motion made by Jerry Kane and seconded by Sharon Anderson to approve the consent agenda as presented which includes the minutes from the last meetings.  Vote taken.  Unanimously approved.

2014-2015 AUDIT REPORT         Marshall Decker, Decker & DeGood, PC, presented the 2014-2015 audit.  The City of Ash Grove again had a clean opinion, which is the best audit you can get. He explained that new GASB regulation had caused the audit to be completed a little later than normal. Motion was made by Troy Watts and seconded by Jerry Kane to accept the audit as presented.  Vote taken.  Unanimously approved.  Copies of the audit are available for review at City Hall.

FIRE DEPARTMENT WATER DRAINAGE     Jeff Bowman represented the Ash Grove Fire Protection District Board in asking that the City address the water drainage issue at the Fire Station on Piper Road.  They have flooding from the back of the buildings which has been funneled to the ditch in front along Piper Rd.  The ditch is not able to carry the water.  Mayor Lehmkuhl stated they would check with the County, and find out how would be addressing the problem.  If it is the City’s, Public Works employees will take care of it.  

Mayor Lehmkuhl stated that Brenda Ellsworth has not completed the Comprehensive Plan.  When complete, she will be presenting it to Planning and Zoning for their review before bring it to the Board of Aldermen.

2012 EDITION OF THE INTERNATIONAL PROPERTY MAINTENANCE CODE    Motion was made by Troy Watts and seconded by Jerry Kane to place Bill No. 2016-1, adopting the 2012 Edition of the International Property Maintenance Code on its first reading.  Vote taken.  Kane, Watts, Anderson, and Monnig aye.  Read by the City Clerk.  Motion made by Troy Watts and seconded by Jerry Kane to approve the first reading of Bill No. 2016-1.  Vote taken. Kane, Watts, Anderson, and Monnig aye.  Motion made to place Bill No. 2015-18 on its final reading by Jerry Kane.  Seconded by Troy Watts.  Vote taken.  Kane, Watts, Anderson, and Monnig aye.  Read by the City Clerk.  Motion made by Troy Watts and seconded by Jerry Kane to approve the final reading of Bill No. 2015-18.  Vote taken. Kane, Watts, Anderson, and Monnig aye.  Ordinance #1010 passed.

ORDINANCE REPEALING CHAPTER 215 COMMUNTIY STANDARDS    Motion was made by Troy Watts and seconded by   Jerry Kane to place Bill No. 2016-2, repealing Chapter 215 of the Municipal Code and replacing it with a new chapter 215.  Vote taken.  Kane, Watts, Anderson, and Monnig aye.  Read by the City Clerk.  Motion made by Troy Watts and seconded by Sharon Anderson to approve the first reading of Bill No. 2016-2.  Vote taken. Kane, Watts, Anderson, and Monnig aye.  Motion made to place Bill No. 2016-2 on its final reading by Jerry Kane.  Seconded by Troy Watts.  Vote taken.  Kane, Watts, Anderson, and Monnig aye.  Read by the City Clerk.  Motion made by Troy Watts and seconded by Jerry Kane to approve the final reading of Bill No. 2016-2.  Vote taken. Kane, Watts, Anderson, and Monnig aye.  Ordinance #1011 passed.

ORDINANCE AMENDING CHAPTER 505.050 BUILDING INSPECTOR Motion was made by Troy Watts and seconded by Jerry Kane to place Bill No. 2016-3, amending Chapter 505.050-Building Inspector.  Vote taken.  Kane, Watts, Anderson, and Monnig aye.  Read by the City Clerk.  Motion made by Troy Watts and seconded by Deanna Monnig to approve the first reading of Bill No. 2016-3.  Vote taken. Kane, Watts, Anderson, and Monnig aye.  Motion made to place Bill No. 2016-3 on its final reading by Jerry Kane.  Seconded by Troy Watts.  Vote taken.  Kane, Watts, Anderson, and Monnig aye.  Read by the City Clerk.  Motion made by Troy Watts and seconded by Jerry Kane to approve the final reading of Bill No. 2016-3.  Vote taken. Kane, Watts, Anderson, and Monnig aye.  Ordinance #1012 passed.

ORDINANCE ADDING NEW SECTION 355.110 LONG TERM PARKING OF OPERABLE VEHICLES  Motion was made by Jerry Kane and seconded by Sharon Anderson to place Bill No. 2016-4, adding a new section to that Ash Grove Municipal Code – 355.110 Long Term Parking of Operable Vehicles.   Vote taken.  Kane,  Anderson, and Monnig aye.  Watts, nay.  Read by the City Clerk.  Motion made by Jerry Kane and seconded by Deanna Monnig to approve the first reading of Bill No. 2016-4.  Vote taken. Kane, Anderson, and Monnig aye.  Watts, nay.  Motion made to place Bill No. 2016-4 on its final reading by Jerry Kane.  Seconded by Deanna Monnig.  Vote taken.  Kane, Anderson, and Monnig aye.  Watts, nay.  Read by the City Clerk.  Motion made by Sharon Anderson and seconded by Jerry Kane to approve the final reading of Bill No. 2016-4.  Vote taken. Kane, Anderson, and Monnig aye.  Watts, nay.  Ordinance #1013 passed.

ORDINANCE INCREASING SALARY OF CITY CLERK  Motion was made by Troy Watts and seconded by  Jerry Kane to place Bill No. 2016-5, increasing the salary of the City Clerk.   Vote taken.  Kane, Watts, Anderson, and Monnig aye.  Read by the City Clerk.  Motion made by Troy Watts and seconded by Sharon Monnig to approve the first reading of Bill No. 2016-5.  Vote taken. Kane, Watts, Anderson, and Monnig aye.  Motion made to place Bill No. 2016-5 on its final reading by Jerry Kane.  Seconded by Troy Watts.  Vote taken.  Kane, Watts, Anderson, and Monnig aye.  Read by the City Clerk.  Motion made by Troy Watts and seconded by Jerry Kane to approve the final reading of Bill No. 2016-5.  Vote taken. Kane, Watts, Anderson, and Monnig aye.  Ordinance #1014 passed.

Motion made by Troy Watts and seconded by Jerry Kane to pay the bills after they are reviewed and signed. Vote taken.  Unanimous.

GAP ENGINEERING   Mayor Lehmkuhl stated she has been in contact with the owner of Gap Engineering and they have discussed some options including a lease with option to purchase. The City will need to bring in a realtor to find the fair market value of the property.  Mayor Lehmkuhl will be in contact with the City’s attorney and have some answers for Gap Engineering before the end of January.

Motion made by Troy Watts and seconded by Jerry Kane to go into closed session to discuss personnel issues at 7:58 p.m.  Vote taken.  Kane, Watts, Anderson and Monnig aye.

Motion made by Jerry Kane and seconded by Troy Watts to go back into regular meeting.  Vote was unanimous.  Motion carried.   

Mayor Jan Lehmkuhl called the meeting back to order at 8:14 p.m. with Jerry Kane, Deanna Monnig, Sharon Anderson, and Troy Watts.

Mayor Lehmkuhl announced that no decisions were made in closed session that could be announced in open session.

Having no further business to discuss, Deanna Monnig made a motion to adjourn at 8:16 p.m. with Sharon Anderson giving the second.  Vote was unanimous.  Motion carried.

Deborah A. Cox, City Clerk

 

 



DECEMBER 28, 2015

Mayor Jan Lehmkuhl called the meeting to order at 7:00 p.m. on December 28, 2015.

Board members present:  Jan Lehmkuhl, Mayor; Troy Watts, Jerry Kane, Sharon Anderson and Deanna Monnig, Aldermen.  Also in attendance: City Clerk, Deborah Cox.

Mayor Lehmkuhl asked the Board to amend the agenda to include a closed session to discuss personnel issues.  That motion was made by Sharon Anderson and seconded by Deanna Monnig.  Vote taken.  Unanimously approved.

TREE BOARD APPOINTMENT    Motion made by Troy Watts and seconded by Sharon Anderson to accept the recommendation of the Mayor and appoint Roberta Jones to the Ash Grove Tree Board for a term of one year.  Vote taken.  Unanimously approved.

GAP ENGINEERING PROPOSAL    Mayor Lehmkuhl presented a proposal from Gap Engineering, currently operating a business in the Ash Grove Industrial Area.  They would like to expand and merge their California business “Gamma” with their business here in Ash Grove.  They would need a suitable facility to allow for current and future expansion.  Andy Parker, President of Gap Engineering, LLC, stated they are looking to acquire the property located at 707 Industrial Drive and have an interest in the adjacent property to the west which is owned by the City.  After discussion, the Board agreed to have the Mayor go forward in seeing what incentives can be legally offered letting Mr. Parker know the City is very interested in having his business stay in Ash Grove.

SALARY INCREASE FOR DEBORAH COX    The City currently offers insurance to the City Clerk which includes all family members being 100% paid by the City.  At this time her husband has reached 65 years of age and is eligible to receive supplement insurance thru Medicare.  After discussion, the Board agreed to increase the salary for the City Clerk in the amount of the supplemental insurance ($205.85 per month) for her husband.  This would be a savings of approximately $1,484.00 per month.  An ordinance will be presented at the January 4, 2016 meeting.

Mayor Lehmkuhl reminded the Board of the Sac River Watershed Community Meeting scheduled for January 12, 2016 at Willard.  She will be attending as well as a representative from the Public Works.

The City Clerk had no new updates on the credit card processing.  Motion made to table until the January meeting was made by Troy Watts and seconded by Jerry Kane.  Vote taken.  Unanimously approved.

A contract from the United Stated Marshals Service was reviewed.  This contract would be for FY2016 Overtime Funding for Task Force Officers under Joint Law Enforcement Operations Program using Officer Jacob Marler.  The Board would like for the Police Chief to explain the benefits of using this program in our department. 

The Board approved the signing of new signature cards for new certificate of deposits with the Old Missouri Bank.

Motion was made by Troy Watts and seconded by Jerry Kane to go into closed session to discuss personnel at 7:55 p.m. Watts, Kane, Anderson and Monnig aye.

Motion made by Troy Watts and seconded by Sharon Anderson to go back into regular meeting at 8:28 p.m.  Vote was unanimous.  Motion carried.

Mayor Lehmkuhl called the meeting back to order with Jerry Kane, Deanna Monnig, Sharon Anderson and Troy Watts.

Mayor Lehmkuhl announced that no decisions were made in closed session that could be announced in open session.

No further business: motion made by Deanna Monnig and seconded by Sharon Anderson to adjourn the meeting at 8:32 p.m.  Vote taken.  Kane, Watts, Anderson and Monnig aye.

Deborah A. Cox, City Clerk



DECEMBER 7, 2015

Mayor Jan Lehmkuhl called the regular Board meeting to order at 7:00 p.m. on December 7, 2015.

Board Members present:  Jan Lehmkuhl, Mayor; Troy Watts, Jerry Kane, Deanna Monnig and Sharon Anderson, Aldermen.   Also in attendance: Deborah Cox, City Clerk, Brenda Ellsworth, Mel Gilbert, Les Gardner, Barbara Gardner and Ryan Squibb.

Mayor Lehmkuhl stated that today is a day to remember and honor the victims that were killed in the Japanese surprise attack on Peal Harbor on December 7, 1941.  They paid the price to secure a victory of hope and freedom.  She offered a prayer of thanks for their strength, bravery and sacrifice.  Mayor Lehmkuhl then led the Pledge of Allegiance to the American Flag.

Motion made by Troy Watts and seconded by Jerry Kane to approve the consent agenda as presented which includes the minutes from the last meetings.  Vote taken.  Unanimously approved.

COMPREHENSIVE PLAN   Brenda Ellsworth was present to update her progress on the City of Ash Grove’s Comprehensive Plan.  She stated the biggest issue is storm water and storm water management.  The city will need to learn DNR standards and use “Best Management Practices”.  The city is within the Sac River Water Shed which is holding several meetings in the next month.  Ms. Ellsworth encouraged the Board to attend these meetings.  She also stated that the plan should be completed by the end of the month.

RFQ FOR DNR GRANT     The Request for Qualifications for professional engineering services to apply for the Missouri Department of Natural Resources Clean Water Small Community Engineering Assistance Grant Application was reviewed.  Mayor Lehmkuhl asked the Board to go with the recommendation from Public Works employees – Olsson Engineering.  Olsson scored the highest out of the five proposals submitted.  Motion made by Troy Watts and seconded by Deanna Monnig to obtain Olsson Engineering for this project.  Vote taken.  Unanimously approved.

Motion made by Jerry Kane and seconded by Sharon Anderson to pay the bills after they are reviewed and signed. Vote taken.  Unanimous.

POLICE POLICY – LEXIPOL    Brian Phillips, Interim Police Chief, presented information on Lexipol,  a computer based company which will write and maintain the Police Department Policies.  Over 40 agencies in Missouri are currently using this company. Chief Phillips explained the policy is a working, continually changing document.  After discussion, motion was made by Deanna Monnig and seconded by Jerry Kane to contract with Lexipol for 1 year with the cost of $2,475.00 to be locked in for a two year term.  Troy Watts stated the Police Department are always asking for more, would this satisfy them and would the new police chief want to use Lexipol.  Jerry Kane stated this would still be a cheaper solution using less manpower to continue the law updates.  Vote taken.   Kane, Anderson, and Monnig aye.  Watts, nay.

TREE BOARD APPOINTMENT   Mayor Lehmkuhl recommended the following be added to the Ash Grove Tree Board: Bill Dunfield and Pat Cook.  Motion made by Jerry Kane to accept this recommendations as presented.  Seconded by Troy Watts.  Vote taken.  Unanimously approved.

The Board agreed to change the second Board Meeting to Monday, December 28, 2015.

2016 ELECTION ORDINANCE   Motion made by Troy Watts and seconded by Jerry Kane to place Bill No. 2015-24 calling for the April 2016 Election on its first reading.  Vote taken.  Unanimous.    Read by the City Clerk.  Motion made to accept the first reading by Troy Watts and seconded by Jerry Kane.  Vote taken.  Unanimous.  Motion made to place Bill No. 2015-24 on its final reading by Troy Watts and seconded by Tony Cline.  Vote taken.  Unanimous.  Read by the City Clerk.  Motion made to accept the final reading by Troy Watts and seconded by Jerry Kane.  Vote taken.  Kane, Anderson, Monnig and Watts, aye. Ordinance # 1008 calling for the April 2, 2016 election passed unanimously.

ORDINANCE TO REAPPOINT CITY ATTORNEY   Motion was made by Troy Watts and seconded by Jerry Kane to place Bill number 2015-25, appointing and setting compensation for the city attorney for 2016 on its first reading.  Vote taken.  Unanimously approved.  Read by City Clerk.  Motion made by Troy Watts and seconded by Deanna Monnig to accept the first reading of Bill # 2015-25.  Vote taken.  Unanimously approved.  Motion made by Troy Watts and seconded by Jerry Kane to place Bill #2015-25 on its final.  Vote taken.  Unanimously  approved.  Read by City Clerk.  Motion made by Troy Watts and seconded by Jerry Kane to accept the final reading of Bill #2015-25.  Vote taken.  Watts, Kane, Anderson and Monnig aye.  Ordinance #1009 approved and passed. 

After reviewing the proposed ordinance to adopt the 2012 International Property Maintenance Code, Mayor Lehmkuhl asked that the Board table this ordinance until the new Community Standards ordinance (Chapter 215 of the Ash Grove Municipal Code) can be revised.  They will both be presented at the next meeting.

No other announcements were made.

Motion was made to go into closed session for personnel issues (RSMo 610.021.3) real estate (RSMo 610.021.2) and litigation (RSMo 610.021.1) by Troy Watts and seconded by Jerry Kane at 8:15 p.m.  Vote taken.  Watts, Kane, Anderson and Monnig aye.

Motion made by Jerry Kane and seconded by Sharon Anderson to go back into regular session at 9:22 p.m.   Vote was unanimous.  Motion carried.

Mayor Lehmkuhl called the meeting back to order with Troy Watts, Sharon Anderson, Jerry Kane,  Deanna Monnig and Mel Gilbert.

Mayor Lehmkuhl also announced that no other city business was discussed in closed session that could be discussed in open session.

Having no further business to discuss, Jerry Kane made a motion to adjourn at 9:24 p.m. with Sharon Anderson giving the second.  Vote was unanimous.  Motion carried.

Deborah A. Cox, City Clerk


NOVEMBER 16, 2015

Mayor Lehnkuhl called the study session to order at 7:05pm.

Board members present:  Mayor Jan Lehmkuhl, Jerry Kane, Sharon Anderson, Deanna Monnig, and Troy Watts.  Also present was City Attorney Mel Gilbert.

Board met to discuss updates and rewording some of the City's Ordinances.  Board talked about definitions in Section 215.040.  After some discussion Board decided to send the definitions to a regular Board meeting for first reading.  Board decided to send the reworked definitions to first reading at the next Board meeting.

Mayor Jan Lehmkuhl handed out some material sent to the City by engineering companies that are interested in doing a study on the City's sewer system.  The City needs to know where there are problems such as cracks and leaks in the now 60 plus years old lines.  Smoke testing and running a camera through the lines are some of the testing that will need to be done.  Frank and Charlie, of the Public Works Department, will go over the applications first to see who will be able to do what the City needs then make a recommendation to the Board.

Deanna Monnig made an inquiry about the City ordinance about firearms.  She wanted to know if the City ordinance over rode the State Laws when it came to carrying a loaded firearm and a conceal and carry firearm.  Mel said that the State law overrode the City ordinance and Jan said that when we send our ordinances to Sullivan publications after the first of the year our ordinance would be updated to reflect that.

The Board discussed the use of the Federal 2012 Property Maintenance Code.  The City hasn't adopted the Code yet because of so many things that won't work for Ash Grove.  Mayor Lehmkuhl asked Mr. Gilbert if we could adopt the code and make a provision in the ordinance that any existing City ordinance would take precedent over the Federal Code. Attorny Mel Gilbert seemed to think He could help us write the Ordinance to do just that.   

Jerry Kane made a motion to go into Closed Session with Deanna Monnig giving the second. Vote was as follows: Kane:  aye. Anderson:  aye. Monnig:  aye. Watts:  aye.  Vote was unanimous.  Motion carried at 8:18 p.m.

Jerry Kane made a motion to go back into Study Session at 8:55 p.m. with Troy Watts  giving the second. Vote was as follows: Kane:  aye. Anderson:  aye. Monnig:  aye. Watts:  aye.

Mayor Jan Lehmkuhl called the Study Session back to order. 

Mayor Lehmkuhl announced that the current search for a new Police Chief had been unsuccessful and that the City was going to start the process over again as soon as possible.

Sharon Anderson made a motion to adjourn with Deanna Monnig giving the second.  Vote was unanimous.  Motion carried at 9:00 p.m.

Respectfully submitted,

Troy Watts

Alderman



NOVEMBER 2, 2015

Mayor Jan Lehmkuhl called the regular Board meeting to order at 7:10 p.m. on November 2, 2015.

Board Members present:  Jan Lehmkuhl, Mayor; Troy Watts, Jerry Kane, Deanna Monnig and Sharon Anderson, Aldermen.   Also in attendance: Deborah Cox, City Clerk and Ryan Squibb.

Sharon Anderson gave the invocation and led the Pledge of Allegiance to the American Flag.

Motion made by Troy Watts and seconded by Jerry Kane to approve the consent agenda as presented which includes the minutes from the last meetings.  Vote taken.  Unanimously approved.

Ryan Squibb updated the Board on the success of the Heritage Festival.  He estimated over 1500 people were in attendance.

Motion made by Troy Watts and seconded by Jerry Kane to pay the bills after they are reviewed and signed. Vote taken.  Unanimous.

Old Missouri Bank Resolution was presented by Mayor Jan Lehmkuhl.  Motion to approve the presented resolution was made by Troy Watts and seconded by Jerry Kane.  This will give authorization for all Board members, Mayor and City Clerk/Finance Officer to have signing privileges on all accounts at Old Missouri Bank.  Vote taken.  Unanimously approved.

Information was also presented on credit card services through the Old Missouri Bank.  After discussion with a Bank representative by phone, motion was made by Troy Watts and seconded by Sharon Anderson to table until more information can be obtained.  Vote taken.  Unanimously approved.

Mayor Lehmkuhl presented a proposal from SOCS, a nonprofit organization that will help the City stay connected to our community with a more professional website.  They would help design, and support the website for a total annual cost of $2,200.  After discussion, motion was made by Sharon Anderson and seconded by Deanna Monnig to go forward with the bidding process to secure quotes from other agencies.  Vote taken.  Unanimously approved.

Greene County Highway Department sent out a letter to the Mayor asking for input on a proposal to permanently close bridge number 0680013. This bridge is located over the railroad right of way on Farm Rd 68 east of Farm Rd 9 and north of Farm Rd 74.  Mayor Lehmkuhl stated the Commissioners and Greene County Highway personnel will be attending a meeting with the Board and hopefully they will be able to answer some on the questions the Board might have at that time.

  ANNOUNCEMENTS:

  • Mayor Lehmkuhl stated the Missouri Municipal League (MML) training on October 29, 2015 was a great success.  Approximately 130 people from the southwest region were present.
  • Mayor Lehmkuhl had some ideas on making improvements to the old city jail.  Motion to go forward with ground work around building and roof repairs was made by Deanna Monnig and seconded by Jerry Kane.  Vote taken.  Unanimously approved.

Motion was made to go into closed session for personnel issues (RSMo 610.021.3) by Troy Watts and seconded by Jerry Kane at 8:25 p.m.  Vote taken.  Watts, Kane, Anderson and Monnig aye.

Motion made by Jerry Kane and seconded by Sharon Anderson to go back into regular session at 8:45 p.m.   Vote was unanimous.  Motion carried.

Mayor Lehmkuhl called the meeting back to order with Troy Watts, Sharon Anderson, Jerry Kane and Deanna Monnig.

After discussion, Sharon Anderson made a motion to make the new Police Chief a salaried position with a required minimum 40 hour work week.  Jerry Kane seconded.  Vote was unanimous.  Motion carried.

Mayor Lehmkuhl also announced that no other city business was discussed in closed session that could be discussed in open session.

Having no further business to discuss, Jerry Kane made a motion to adjourn at 9:00 p.m. with Sharon Anderson giving the second.  Vote was unanimous.  Motion carried.

Deborah A. Cox, City Clerk


OCTOBER 5, 2015 (approved)

Public Discussion:  Les Gardner had requested and received permission to place a dumpster in the alley behind the Library from a Thursday to Sunday to remove debris from his building on Main Street.  On Monday morning the dumpster had not been removed due to not being able to complete his project.  The City called and asked him to please remove the dumpster from the alley as agreed upon.   Mr. Gardner stated he did remove the dumpster as requested but was disappointed the City didn’t grant an extension as the project was not complete. Mayor Lehmkuhl told him that would need to be a council decision.   Mayor Lehmkuhl stated that in the future to please make sure he allows for these circumstances when asking permission to close a city street or alley. 

Public Discussion: Chuck Fry asked why the Board had not done something to the east wall in council chambers.  He understood several years ago they voted to place the nation’s motto, “In God We Trust,” on the wall.  Mayor Lehmkuhl informed Mr. Fry that there was a budgeted project for that area but she was not aware of the motto to be placed on that wall.

Mayor Jan Lehmkuhl called the regular Board meeting to order at 7:10 p.m. on October 5, 2015.

Board Members present:  Jan Lehmkuhl, Mayor; Troy Watts, Jerry Kane, and Sharon Anderson, Aldermen.   Also in attendance: Deborah Cox, City Clerk; Les Gardner, Barb Gardner, Deanna Monnig, Tony Monnig,  Chuck Fry, Inz Fry, Brian Swearengin, Derek Lankford, Amanda Starks, Christy Miller, Justin Riedle,  and Ryan Squibb.

Sharon Anderson gave the invocation and led the Pledge of Allegiance to the American Flag.

Motion made by Troy Watts and seconded by Jerry Kane to approve the consent agenda as presented which includes the minutes from the last meetings.  Vote taken.  Unanimously approved.

Motion made by Troy Watts and seconded by Sharon Anderson to amend the agenda to add Service Agreement to new business and to move the appointment of 2nd Ward Alderman ahead of the Interested Parties.  Vote taken.  Unanimously approved.

MONNIG APPOINTED 2ND WARD ALDERMAN  Mayor Lehmkuhl received one letter of interest for the vacancy left by the resignation of Diana Simpson as 2nd Ward Aldermen.  Mayor recommended Deanna Monnig for this position.  Troy Watts asked how many showed interest in serving.  Mayor Lehmkuhl stated that several had shown interest but Deanna Monnig was the only one to submit the letter of interest.  Motion made by Troy Watts and seconded by Jerry Kane to approve the appointment of Deanna Monnig to the Board to serve until April 2016.  Vote taken.  Unanimously approved.   City Clerk, Deborah Cox then swore in Monnig as 2nd Ward Alderman.

TRUNK OR TREAT Amanda Stark representing “Youth Unite” asked permission to close Main Street from Calhoun to Webster on October 31, 2015 from five o’clock until nine o’clock for “Trunk or Treat”.  This event sponsored by the area churches will be open to the community with inflatable’s to be located on the City’s parking lot or Soul Fire’s property.  Motion made by Troy Watts and seconded by Jerry Kane to allow the use of the city street for this event.  Vote taken.  Unanimously approved.

1997 FORD TRUCK SOLD  Five sealed bids for the 1997 Ford Public Works truck were opened and read by Mayor Lehmkuhl.  After reviewing all bids, motion made by Troy Watts and seconded by Jerry Kane to accept the bid of $3750.00 submitted by Joshua Sapp.  Vote taken.  Unanimously approved.

Interim Police Chief Phillips had submitted a proposal for class “A” uniforms to be worn by all officers which was approved at the last Board meeting.  Mayor Lehmkuhl just wanted clarification on whether this standard uniform would include the city purchasing the boots.  It was stated, in the past the boots had been a part of the package and it was agreed upon that the city will continue to allow for one pair of boots a year to be part of the uniform budget.

Motion made by Troy Watts and seconded by Jerry Kane to pay the bills after they are reviewed and signed. Vote taken.  Unanimous.

SALARY AND EMPLOYMENT JULISA ALLEN Motion made by Troy Watts and seconded by Jerry Kane to place Bill No. 2015-22, employing and setting the salary for Julisa Allen as a full time police officer on its first reading.  Vote taken.  Unanimously approved.  Read by the City Clerk.  Motion made by Troy Watts and seconded by Jerry Kane approving the first reading of Bill No. 2015-22.  Vote taken.  Unanimously approved.   Motion made by Troy Watts and seconded by Jerry Kane to place Bill No. 2015-22 on its second reading.  Read by the City Clerk.  Motion made by Troy Watts and seconded by Sharon Anderson to approve the final reading of Bill No. 2015-21.   Vote taken.  Watts, Kane, and Anderson aye.  Ordinance #1006 passed with Allen starting full time employment on October 12, 2015.

EMPLOYEE HEALTH INSURANCE  Motion made by Troy Watts and seconded by Jerry Kane to accept the Employee Heath Insurance contract with Arthur J.Gallagher&Co  for another year with the projected 7% increase.  Vote taken.  Unanimously approved.

MITIGATION PLAN ADOPTED                                               Mayor Lehmkuhl presented a Resolution to adopt the Springfield-Greene County All-Hazards Mitigation Plan.  Motion made by Troy Watts and seconded by Jerry Kane resolving to execute the actions of this plan.  Vote taken.  Unanimously approved.

SECURITY CAMERA SERVICE AGREEMENT                    Motion made by Jerry Kane to authorize the Mayor to enter into an agreement with CRS Technology Solutions to monitor and maintain the security cameras at the City Park.  Seconded by Sharon Anderson.  Vote taken.  Unanimously approved.

ANNOUNCEMENTS:

  • Mayor Lehmkuhl again reminded the Board that the City would be hosting the Greene County Mayor’s Association on October 29, 2016 at 5:00 p.m. in City Hall.  The City will then host the Missouri Municipal League (MML) training on that date to start at 6:00 p.m. at the Ash Grove United Methodist-Presbyterian Congregation Church.  Mel Gilbert, City Attorney, is the organizer for this event and he is expecting approximately 125 people from the Southwest region.
  • Mayor Lehmkuhl thanked the Board for allowing her to attend the MML conference.  She felt it was very valuable training.
  • Back Road to Main Street Heritage Festival scheduled for October 17, 2015.

Having no further business to discuss, Jerry Kane made a motion to adjourn at 7:55 p.m. with Sharon Anderson giving the second.  Vote was unanimous.  Motion carried.

Deborah A. Cox, City Clerk

                                    


SEPTEMBER 24, 2015(approved)

Mayor Jan Lehmkuhl called the Special Session of the Board of Aldermen meeting to order at 7:00 p.m. on September 24, 2015 with the following Board Members present:  Jerry Kane, Troy Watts, and Sharon Anderson.  Others present were City Clerk Deborah Cox, and City Attorney Mel Gilbert.

SIMPSON RESIGNS  Mayor Lehmkuhl informed the Board that Diana Simpson submitted a letter of resignation to her on September 16, 2015.  Ms Simpson has moved from Ash Grove and can no longer serve as 2nd Ward Aldermen.  Mayor Lehmkuhl has posted notices asking for a statement of interest to fill Simpson’s position until the April 2016 election.  Mayor will submit her recommendation for Board approval at the October 5, 2015 meeting.

FINANCING OF 2016 TRUCK  Mayor Lehmkuhl stated the 2016 Public Works truck has been ordered and will be financed through Old Missouri Bank in Ash Grove at about ½ the interest rate as quoted through the finance company.

MUTUAL AID AGREEMENTS  Chief Phillips has requested that the Police Mutual Aid Agreements with Willard, Walnut Grove and Springfield be updated.  Troy Watts suggested that Republic be added also.  These agreements will be prepared and submitted for approval at the October 5, 2015 council meeting.

SEWER ADJUSTMENT Mayor Lehmkuhl presented a request for water/sewer adjustment.   After discussion, motion was made by Sharon Anderson and seconded by Jerry Kane to adjust the Ash Grove School’s sewer bill due to a water leak.  Vote taken.  Anderson and Kane, aye.  Watts nay.   Request approved.

Motion made by Troy Watts to amend the agenda to add litigation (RSMo 610.021.1) to the closed session.   Seconded by Jerry Kane.  Vote taken.  Unanimously approved.

Motion to go into closed session for personnel and litigation at 7:37 p.m. by Troy Watts and seconded by Jerry Kane.  Vote taken.  Unanimously approved.

City Clerk left the meeting before going into closed session.

Troy Watts made a motion to go back into Regular Board Meeting at 8:50 p.m. with Sharon Anderson giving the second.  Vote was unanimous.  Motion carried.

Mayor, Jan Lehmkuhl, called the Board Meeting back to order.  Council members present:  Jerry Kane, Sharon Anderson, and Troy Watts.  Also present was City Attorney Mel Gilbert.

Mayor Lehmkuhl announced the Board voted to offer Julisa Allen, a current City Reserve Police Officer, the full time Police Officer position.

Mayor Lehmkuhl announced that no other decisions were made in Closed Session that could be announced in open session.

FIRE HYDRANT DONATION  The Historic Town Center Society is requesting that the City donate an old city fire hydrant, which had been removed from service after the water system had been upgraded, for a fund raiser they were having.  Troy Watts made a motion to donate one of the newer old fire hydrants to the Historic Town Center Society.  Sharon Anderson gave the second.  Vote was unanimous.  Motion carried.

CLASS “A” UNIFORMS APPROVED Chief Phillips submitted a uniform proposal for the Board to consider.  The Officers decided that they wanted to wear Class A uniforms, which most of the officers are wearing most of the time. On limited special occasions including training and unexpected call-outs, a field casual uniform may be worn.  A field casual uniform consists of a black Polo shirt with name, badge, and rank, embroidered on the shirt and khaki tactical pants.  Both uniforms would be accompanied with Black shoes and a utility belt.  Some Board members have been pushing for a consistent uniform to be worn at all times by all Officers so everyone would be able to recognize an Officer easily.  Jerry Kane made a motion to accept the recommendation with Troy Watts giving the second.  Vote was unanimous.  Motion carried.  

GREATER OZARK LEADERSHIP PROGRAM Police Officers Jacob Marler, Brian Swearengin, and Derek Langford have requested that they be allowed to attend training seminars put on by the Greater Ozark Leadership Program.  Cost of the program is $795 per attendee.  The training is one day a month, in different locations within driving distance for 9 months.  After discussion, Board decided to send Officer Jacob Marler and Brian Swearengin to the training with the understanding they must attend all training meetings.  Jerry Kane made a motion to allow Officers Jacob Marler and Brian Swearengin to attend the training with Sharon Anderson giving the second.  Vote was unanimous.  Motion carried.

Troy Watts made a motion to adjourn with Sharon Anderson giving the second at 9:50 p.m.  Vote was unanimous.  Motion carried.

No further business.  Troy Watts made a motion to adjourn at 9:50 p.m. with Sharon Anderson giving the second at 9:50 p.m.  Vote was unanimous.  Motion carried.

Deborah A. Cox, City Clerk

                                    



SEPTEMBER 8, 2015(approved)

Mayor Jan Lehmkuhl called the regular Board meeting to order at 7:00 p.m. on September 8, 2015.

Board Members present:  Jan Lehmkuhl, Mayor; Troy Watts, Jerry Kane, Sharon Anderson, and Diana Simpson, Aldermen.  Also in attendance: City Clerk, Deborah Cox, Asst Public Works Director, Charles Jones and Ryan Squibb.

Sharon Anderson gave the invocation and led the Pledge of Allegiance to the American Flag.

Motion made by Troy Watts and seconded by Jerry Kane to approve the consent agenda as presented which includes the minutes from the last meetings.  Vote taken.  Unanimously approved.

BACK ROADS TO MAIN STREET HERITAGE FESTIVAL Ryan Squibb, representing the Historic Town Center, presented two requests pertaining to the Back Roads to Main Street Heritage Festival on October 17, 2015:   The first request is to have use of the gazebo and parking lot on East Main Street from 9 a.m. until 5 p.m.  Motion made by Diana Simpson and seconded by Jerry Kane giving permission to use these areas for the event on October 17, 2015.  Vote taken.  Unanimously approved.  The second request was to allow 7C’s Winery to give wine samples and sell their wine as a vendor during the festival.  Motion was made by Diana Simpson and seconded by Jerry Kane to allow 7C’s Winery to provide wine samples and to sell sealed bottles of wine during the festival as long as 7C’s complies with all laws and will be responsible for all appropriate licensing as required.  Vote taken.  Watts, Kane, Anderson and Simpson aye.

2016 F250 ¾ TON PICKUP PURCHASE APPROVED Charles Jones, Asst Supt of Public Works presented a municipal leasing contract for a 2016 F250 ¾ ton truck.  This would replace the white ½ ton.  Motion was made by Jerry Kane and seconded by Diana Simpson to purchase the 2016 Ford F250 with a 3 year lease/loan agreement not to exceed $9,104.00 for the next three years.  Vote taken.  Unanimously approved.

Motion made by Troy Watts and seconded by Jerry Kane to pay the bills after they are reviewed and signed. Vote taken.  Unanimous.

SALARY AND EMPLOYMENT WILLIAM DUNFIELD Motion made by Troy Watts and seconded by Sharon Anderson to place Bill No. 2015-21, employing and setting the salary for William Dunfield  on its first reading.  Vote taken.  Unanimously approved.  Read by the City Clerk.  Motion made by Troy Watts and seconded by Jerry Kane approving the first reading of Bill No. 2015-21.  Vote taken.  Unanimously approved.   Motion made by Troy Watts and seconded by Jerry Kane to place Bill No. 2015-21 on its second reading.  Read by the City Clerk.  Motion made by Troy Watts and seconded by Sharon Anderson to approve the final reading of Bill No. 2015-21.   Vote taken.  Watts, Kane, Anderson and Simpson aye.  Ordinance #1005 passed with approval.

BROWNFIELDS Mayor Lehmkuhl recently attended her 3rd conference regarding Brownfields where she had the opportunity to tour the Gryphon Building in Joplin and several sites in Springfield including Hammons Field.  These were all redeveloped utilizing the Brownfields Voluntary Cleanup Program.  Brownfields are sites where redevelopment and reuse is complicated by known or suspected contamination with hazardous waste. Typical brownfield sites include gas stations, dry cleaners, mills, production facilities, hospitals or even main street buildings with older hazardous building materials. The Missouri Department of Natural Resources’ Brownfields/Voluntary Cleanup Program can help resolve these issues so redevelopment and reuse can proceed.  Brownfield cleanups put property back into productive use, encourage redevelopment and increase economic development in distressed areas. The City would need to submit a Brownfields Assessment Application for City owned property; however, private owners could also have their properties assessed through the City by signing a consent form.  The assessments are provided at no charge. A Phase I Assessment is a property history survey used to identify recognized environment conditions that may be further investigated by sampling in a Phase II Assessment.  The assessment covers not only soil and groundwater but structures as well. If a Phase I Assessment identifies any recognized environmental conditions, a Phase II assessment may be conducted.  During a Phase II assessment, actual samples from the property are taken to determine which hazardous substances, if any, are on the property. Reports will be prepared for us including property description, property history, soil characteristics, geology and hydrogeology, description of work performed, methods used, data presentation and evaluation, analytical results, findings and conclusions, and references. If contamination is found on the property, the Missouri DNR will work with the applicant to discuss options including a cleanup plan, available funding mechanisms and redevelopment suitability regarding environmental issues. Because there are no limitations on the number of applications the City can submit, Mayor Lehmkuhl would like permission to submit one now for the old nursing home property and the city-owned building next to City Hall.  If Ash Grove citizens want to have their properties evaluated, we could submit another application at that time.  Motion was made by Troy Watts and seconded by Diana Simpson to go forward with the assessments.  Vote taken.  Unanimously approved.

INVESTMENT POLICY Motion made by Troy Watts and seconded by Jerry Kane to approve the City of Ash Grove Investment Policy.  Vote taken.  Unanimously approved. 

MML TRAINING Mayor Lehmkuhl reminded the Board that the City would be hosting the Greene County Mayor’s Association on October 29, 2016 at 5:00 p.m. in City Hall.  The City will then host the Missouri Municipal League (MML) training on that date to start at 6:00 at the Ash Grove United Methodist-Presbyterian Church.  Mel Gilbert, City Attorney, is the organizer for this event and he is expecting approximately 125 people from the Southwest region.

Motion made by Troy Watts and seconded by Jerry Kane to go into closed session to discuss personnel issues at 8:10 p.m.  Vote taken.  Kane, Watts, Anderson and Simpson aye.

Mayor Lehmkuhl announced that no decisions were made in closed session that could be announced in open session.

Having no further business to discuss, Diana Simpson made a motion to adjourn at 8:16 p.m. with Sharon Anderson giving the second.  Vote was unanimous.  Motion carried.

Deborah A. Cox, City Clerk


AUGUST 17, 2015 (approved)

Public Hearing: The public hearing was called to order at 7:00 p.m. in council chambers at 100 W. Main St., Ash Grove, Missouri by Mayor Jan Lehmkuhl.   This hearing was called to give the citizens of Ash Grove the opportunity to comment on the proposed tax levy of .5531 for 2015.   Mayor Lehmkuhl stated the rate would remain the same as last year.  No other comments were made.  Mayor Lehmkuhl then closed the Public Hearing.

Mayor Jan Lehmkuhl called the Special Session of the Board of Aldermen to order at 7:02 p.m. on August 17, 2015 with the following Board Members present:  Jerry Kane, Troy Watts, Sharon Anderson, and Diana Simpson.  Others present were City Clerk Deborah Cox, Les Gardner, Barb Gardner, William Clark, Nikkie Compton and Mel Gilbert.

FAÇADE CHAGES APPROVED                                              Lester Gardner presented proposed changes to the façade of 115 E. Main Street and 119 E. Main Street.  After discussion, motion was made by Jerry Kane and seconded by Diana Simpson to accept the purposed changes to these Historic buildings.  Mr. Gardner also asked permission to close the alley behind 101 and 103 E. Main Street to set a dumpster to clean out 103 E. Main St.  He would like to have it closed on a Thursday, Friday and Saturday.  Mr. Gardner will contact the property owners and will have barricades placed prior to closing the alley.  Motion made to allow for this closing by Sharon Anderson and seconded by Diana Simpson.  Vote taken.  Unanimously approved.

LEASE RENEWAL FOR 111 E. MAIN ST.                               Mayor Lehmkuhl presented a real estate lease agreement between the City and Lester Gardner for property at 111 E. Main Street.  Motion made by Troy Watts to extend the contract for another year with the same terms.  Seconded by Sharon Anderson.  Vote taken.  Unanimously approved.

2015 TAX LEVY ORDINANCE                                                 Motion made by Troy Watts and seconded by Jerry Kane to place Bill 2015-19, setting the tax levy for 2015 on its first reading.  Vote taken.  Unanimously approved.  City Clerk read the bill.  Motion made by Jerry Kane and seconded by Tony Cline to accept the first reading.  Vote taken.  Unanimously approved.  Motion made by Troy Watts and seconded by Jerry Kane to place Bill 2015-19 on its second reading.  Vote taken.  Unanimous.  City Clerk read the ordinance.  Motion made by Jerry Kane and seconded by Tony Cline to accept the final reading of Bill 2015-19 setting the tax levy for 2015 to $.5531.  Vote taken.  Cline, Kane, Wagner, and Watts, aye.  Ordinance #1003 passed.

MOU WITH CITY OF REPUBLIC                                           Motion was made by Jerry Kane to place Bill No 2015-20, authorizing the Mayor to enter into an Intergovernmental Cooperative Agreement on behalf of the City of Ash Grove with the City of Republic to provide mutual aid for jail and court services.  Seconded by Troy Watts.  Vote taken.  Unanimously approved.  Bill No. 2015-20 was read by the City Clerk.  Motion made by Troy Watts and seconded Jerry Kane to accept the first reading of Bill No. 2015-20.  Vote taken.  Unanimously approved.  Motion made by Troy Watts and seconded by Diana Simpson to place Bill No. 2015-20 on its seconded reading.  Vote taken.  Unanimously approved.  Read by City Clerk.  Motion made by Troy Watts and seconded by Jerry Kane to accept the final reading.  Vote taken.  Watts, Kane, Anderson, and Simpson aye.  Ordinance #1004 passed.

LIQUOR LICENSE APPROVED                                              William Clark, owner of “New Store” had submitted an application to sell packaged liquor at 100 E. Boone.  After reviewing application, motion was made by Sharon Anderson and seconded by Diana Simpson to approve the request for Mr. Clark to go forward with obtaining his license from the State. Vote taken.  Unanimously approved.

GROUNDS KEEPER POSITION                                             Mayor Lehmkuhl would like to recommend changing the seasonal public works position to a full time position and have it be a grounds keeper position for the City.  This would include all mowing and maintenance of all of the equipment with a starting salary of $10.25 per hour.  Motion made by Diana Simpson and seconded by Jerry Kane to offer this to William Dunfield and to waive the probation period.  Vote taken.  Unanimously approved.

Chief Phillips has been working to revise the job description and the hiring process to employ a new Police Officer.   Mayor Lehmkuhl explained the trend for physicals has changed to only one physical to make sure they are qualified for the position.   The Board agreed that Chief Phillips should go forward with the revisions.

The Board discussed the proposed changes to the Land Use section of the Municipal Code Book.  These changes are

  • Agricultures Uses General definitions (changing from 3 acres to 10 acres)

Livestock definitions

  • Agriculture Uses Limited definitions
  • Change to Historical District Residential Uses on Ground Floor (buildings that cannot accommodate both residential requirements and required 500 sq ft commercial requirements shall have no ground floor residential uses.)

Motion made by Troy Watts and seconded by Diana Simpson to table these issues for further study.  This will be sent back to Planning & Zoning for another recommendation.

Attorney Mel Gilbert gave an update on the MML conference to be help in Ash Grove in October.  He also stated the Newly Elected Official Manual, which he helped with) is now available.

No further business.  Troy Watts made a motion to adjourn at 8:45 p.m. with Jerry Kane giving the second.  Kane, Watts, Anderson and Simpson aye.

Deborah A. Cox, City Clerk



AUGUST 3, 2015

PUBLIC DISCUSSION: Inz Fry with Community In Action, presented “Shop Local” program that will promote buying local.  Bring your receipts to one of the check in locations and receive one drawing ticket for every $20 spent in Ash Grove or Walnut Grove between now and Christmas with drawings to be held monthly.

Mayor Jan Lehmkuhl called the regular Board meeting to order at 7:05 p.m. on July 6, 2015.

Board Members present:  Jan Lehmkuhl, Mayor; Troy Watts, Jerry Kane, Sharon Anderson, and Diana Simpson, Aldermen.  Also in attendance: City Clerk, Deborah Cox, Brian Phillips, Marc Schwenn, Brian Swearengin, Derek Lankford, Brenda Ellsworth, Steve Myers, Inz Fry and Ryan Squibb.

Sharon Anderson gave the invocation and led the Pledge of Allegiance to the American Flag.

Motion made by Jerry Kane and seconded by Sharon Anderson to approve the consent agenda as presented which includes the minutes from the last meetings.  Vote taken.  Unanimously approved.

Ryan Squibb, representing the Historic Town Center, presented several requests pertaining to the Back Roads to Main Street Heritage Festival on October 17, 2015: 

  • Close Main Street from Webster to Gordon’s Feed parking lot at the west end of Main Street.
  • Close parking lots between Police Station and City Hall.
  • Use City Hall for presenting the Phenix documentary.
  • Allow food vendors at the event.

Motion was made by Diana Simpson and seconded by Jerry Kane to grant all requests pertaining to the October 17, 2015 Festival on Main Street.  Vote taken.  Unanimously approved.

Brenda Ellsworth, Chair of Planning & Zoning, presented recommendations for changes to the Land Uses section of the Ash Grove Municipal Codes.  Definition clarification and changes to the Historical District regulation were discussed.  These proposals will be on the agenda for review at the August 17 meeting.

Approximately 25 fire hydrants were removed during the USDA water project.  Motion was made by Troy Watts and seconded by Diana Simpson to check with the attorney on ways to sell or auction off to the public.  Vote taken.  Unanimously approved.

ENGINEERING SERVICES                                                       Engineering statement of qualifications from Horner & Shifrin Inc, Integrity Engineering Inc, and Olsson Associates were presented.  Public Works submitted their recommendation.  After discussion, motion was made by Troy Watts and seconded by Jerry Kane to use Olsson Associates as the City’s Engineering consultant.   

Motion made by Troy Watts and seconded by Jerry Kane to pay the bills after they are reviewed and signed. Vote taken.  Unanimous.

Mayor Lehmkuhl introduced Brian Phillips to the Board.  He recently retired from the Springfield Police Department with 25 years of service.  Mayor Lehmkuhl made the recommendation to appoint Mr. Phillips as Interim Chief of Police for the Ash Grove Police Department.  Motion made by Jerry Kane and seconded by Troy Watts to approve this recommendation.  Vote taken.  Unanimously approved.

EMPLOYMENT OF INTERIM CHIEF OF POLICE ORDINANCE                 Motion was made by Troy Watts and seconded by Jerry Kane to place Bill No. 2015-18, setting the salary of an Interim Chief of Police, on its first reading.  Vote taken.  Kane, Watts, Anderson, and Simpson aye.  Read by the City Clerk.  Motion made by Troy Watts and seconded by Diana Simpson to approve the first reading of Bill No. 2015-18.  Vote taken. Kane, Watts, Anderson, and Simpson aye.  Motion made to place Bill No. 2015-18 on its final reading by Jerry Kane.  Seconded by Troy Watts.  Vote taken.  Kane, Watts, Anderson, and Simpson aye.  Read by the City Clerk.  Motion made by Troy Watts and seconded by Jerry Kane to approve the final reading of Bill No. 2015-18.  Vote taken. Kane, Watts, Anderson, and Simpson aye.  Ordinance #1002 passed.

“GOLD” NONCREDIT PROGRAM                                                                        Mayor Lehmkuhl presented information on the Greater Ozarks Leadership Development program.  The tuition for the GOLD program is $795 and classes will meet once a month from October through June, 2016.  She asked if someone from the Board would like to attend this training they should email her with that request.  She will also inform the City employees of this opportunity.

The need to update the electrical service within the City Park was discussed.  We will be contacting an electrician to evaluate and make a recommendation.

Motion was made by Troy Watts to enter into an agreement with City of Republic to house municipal prisoners.  The cost would be $75.00 per day when space and personnel are available.  Seconded by Diana Simpson.  Vote taken.  Unanimously approved.

Mayor Lehmkuhl reminded the Board that the City would be hosting the Greene County Mayor’s Association on October 29, 2016 at 5:00 p.m. in City Hall.  The City will then host the Missouri Municipal League (MML) training on that date to start at 6:00 at the Ash Grove United Methodist-Presbyterian Church.  Mel Gilbert, City Attorney, is the organizer for this event and he is expecting approximately 125 people from the Southwest region.

Motion made by Troy Watts and seconded by Jerry Kane to go into closed session to discuss personnel issues at 7:58 p.m.  Vote taken.  Kane, Watts, Anderson and Simpson aye.

Motion made by Jerry Kane and seconded by Troy Watts to go back into regular meeting.  Vote was unanimous.  Motion carried.

Mayor Jan Lehmkuhl called the meeting back to order at 8:14 p.m. with Jerry Kane, Diana Simpson, Sharon Anderson, and Troy Watts.

Mayor Lehmkuhl announced that no decisions were made in closed session that could be announced in open session.

Having no further business to discuss, Diana Simpson made a motion to adjourn at 8:16 p.m. with Sharon Anderson giving the second.  Vote was unanimous.  Motion carried.

Deborah A. Cox, City Clerk



JULY 20, 2015
(approved)

Mayor Jan Lehmkuhl called the meeting to order at 7:00 p.m. on July 20, 2015

Board members present:  Jan Lehmkuhl, Mayor; Troy Watts, Jerry Kane, Sharon Anderson and Diana Simpson, Aldermen.  Also in attendance: City Clerk, Deborah Cox and Officer Brian Swearengin.  Attorney Mel Gilbert came in later.

A request for City Liquor License was presented for review by the “New Store”.  Motion was made by Troy Watts and seconded by Sharon Anderson to table this decision since the owner was not present and has not submitted all of the required paper work including the sales tax information.  Vote taken.  Unanimously approved.

Mayor Lehmkuhl presented three Statement of Qualifications for Engineering Services; Horner & Shifrin, Olsson Associates, and Integrity Engineering, Inc.  After discussion and reviewing presented documents, the decision was made to have the Public Works employees evaluate the statements and report back with a recommendation.

Mayor Lehmkuhl acknowledged the letter of retirement submitted by Police Chief Russ Essary.  He will be retiring effective July 30, 2015.  The Board wished him well in his next phase of life.

The Code Enforcement Committee was then discussed.  Sharon Anderson, a committee member, stated that they have not had adequate meetings to accomplish what was intended when the committee was formed. The suggestion was made to bring this back to the Board and work on it in study sessions.   The Board of Aldermen all agreed on this recommendation. 

Motion made by Jerry Kane and seconded by Troy Watts to pay the bills after they are reviewed and signed. Vote taken.  Unanimous.

Motion was made by Troy Watts and seconded by Jerry Kane to go into closed session to discuss personnel and possible litigation at 7:55 p.m.

Motion made by Troy Watts and seconded by Diana Simpson to go back into regular meeting at 8:28 p.m.  Vote was unanimous.  Motion carried.

Mayor Lehmkuhl called the meeting back to order with Jerry Kane, Diana Simpson, Sharon Anderson and Troy Watts and Attorney Mel Gilbert.

Mayor Lehmkuhl announced that no decisions were made in closed session that could be announced in open session.

No further business; motion made by Diana Simpson and seconded by Sharon Anderson to adjourn the meeting at 8:32 p.m.  Vote taken.  Kane, Watts, Anderson and Simpson aye.

Deborah A. Cox, City Clerk

Approved:____________________________

Attest:_______________________________ 

Date:________________________________


 

JULY 6, 2015(approved)

Mayor Jan Lehmkuhl called the regular Board meeting to order at 7:00 p.m. on July 6, 2015.

Board Members present:  Jan Lehmkuhl, Mayor; Troy Watts, Jerry Kane, Sharon Anderson, and Diana Simpson, Aldermen.  Also in attendance: City Clerk, Deborah Cox, Inz Fry and Ryan Squibb.

Sharon Anderson gave the invocation and led the Pledge of Allegiance to the American Flag.

Motion made by Jerry Kane and seconded by Diana Simpson to approve the consent agenda as presented which includes the minutes from the last meetings.  Vote taken.  Unanimously approved.

Motion made by Troy Watts and seconded by Jerry Kane to pay the bills after they are reviewed and signed. Vote taken.  Unanimous.

Motion made by Troy Watts and seconded by Sharon Anderson to authorize the destruction of records that had met the retention schedule set forth in RSMo 109.230:

                    RECORD SERIES                                                                   INCLUSIVE DATES                                                                RETENTION                                                                                                                                        

                    Meter Reading Books                                                                 07/2009 - 06/2010                                                                       5 Years

                    Utility Billing Applications (Customer Account Card File)        07/2009 - 06/2010                                                                       5 Years

                    Business License                                                                         07/2012 - 06/2013                                                                       2 Years

                    Revenues                                                                                     07/2012-06/2013                                                                         2 Years

                    Accounts Payable                                                                        07/2009-07/2010                                                                         5 Years

                    Banking  - Deposit Slips                                                              07/2009-07/2010                                                                         5 Years 

                     Transaction Listing                                                                     07/01/2009 - 06/30/2010                                                             5 Years

                    Unbilled Customer                                                                      07/01/2009 - 06/30/2010                                                             5 Years

                    Billing Journal                                                                             07/01/2009 - 06/30/2010                                                             5 Years

                    Usage Journal                                                                             07/01/2009 - 06/30/2010                                                             5 Years

                    Past Due Report                                                                          07/01/2009 - 06/30/2010                                                             5 Years

                    Penalty Calculation                                                                      07/01/2009 - 06/30/2010                                                             5 Years

                    Aged Trial Balance                                                                      07/01/2009 - 06/30/2010                                                             5 Years

                    Cash Receipts                                                                              07/01/2009 - 06/30/2010                                                             5 Years

Vote taken.  Unanimously approved.

ORDINANCE AUTHORIZING MAYOR TO ENTER INTO AGREEMENT FOR COMPREHENSIVE PLAN                        Motion was made by Troy Watts and seconded by Sharon Anderson to place Bill No. 2015-014 authorizing the Mayor to enter into an agreement with Brenda Ellsworth to complete the Comprehensive Plan for the City of Ash Grove on its first reading.  Vote taken.  Kane, Watts, Anderson, and Simpson aye.  Read by the City Clerk.  Motion made by Troy Watts and seconded by Jerry Kane to approve the first reading of Bill No. 2015-14.  Vote taken. Kane, Watts, Anderson, and Simpson aye.  Motion made to place Bill No. 2015-14 on its final reading by Jerry Kane.  Seconded by Troy Watts.  Vote taken.  Kane, Watts, Anderson, and Simpson aye.  Read by the City Clerk.  Motion made by Troy Watts and seconded by Diana Simpson to approve the final reading of Bill No. 2015-14.  Vote taken. Kane, Watts, Anderson, and Simpson aye.  Ordinance #998   in effect after passage.           

SALARY ORDINANCE                                                                                             Motion was made by Troy Watts and seconded by Jerry Kane to place Bill No. 2015-13, setting the salary of city employees, on its first reading.  Vote taken.  Kane, Watts, Anderson, and Simpson aye.  Read by the City Clerk.  Motion made by Troy Watts and seconded by Jerry Kane to approve the first reading of Bill No. 2015-13.  Vote taken. Kane, Watts, Anderson, and Simpson aye.  Motion made to place Bill No. 2015-13 on its final reading by Jerry Kane.  Seconded by Troy Watts.  Vote taken.  Kane, Watts, Anderson, and Simpson aye.  Read by the City Clerk.  Motion made by Troy Watts and seconded by Diana Simpson to approve the final reading of Bill No. 2015-13.  Vote taken. Kane, Watts, Anderson, and Simpson aye.  Ordinance #997 passed.

APPOINTING RYAN RICKETTS AS MUNICIPAL JUDGE                                             Motion was made by Troy Watts and seconded by Jerry Kane to place Bill No. 2015-15,  appointing Ryan Ricketts as Municipal Judge,  on its first reading.  Vote taken.  Kane, Watts, Anderson, and Simpson aye.  Read by the City Clerk.  Motion made by Troy Watts and seconded by Jerry Kane to approve the first reading of Bill No. 2015-15.  Vote taken. Kane, Watts, Anderson, and Simpson aye.  Motion made to place Bill No. 2015-15 on its final reading by Jerry Kane.  Seconded by Troy Watts.  Vote taken.  Kane, Watts, Anderson, and Simpson aye.  Read by the City Clerk.  Motion made by Troy Watts and seconded by Diana Simpson to approve the final reading of Bill No. 2015-15.  Vote taken. Kane, Watts, Anderson, and Simpson aye.  Ordinance #999 passed.

APPOINTING FRANK BABCOCK SUPT OF PUBLIC WORKS                        Motion was made by Troy Watts and seconded by Jerry Kane to place Bill No. 2015-16,  appointing Frank Babcock as Superintendent of Public Works,  on its first reading.  Vote taken.  Kane, Watts, Anderson, and Simpson aye.  Read by the City Clerk.  Motion made by Troy Watts and seconded by Jerry Kane to approve the first reading of Bill No. 2015-16.  Vote taken. Kane, Watts, Anderson, and Simpson aye.  Motion made to place Bill No. 2015-16 on its final reading by Jerry Kane.  Seconded by Troy Watts.  Vote taken.  Kane, Watts, Anderson, and Simpson aye.  Read by the City Clerk.  Motion made by Troy Watts and seconded by Diana Simpson to approve the final reading of Bill No. 2015-16.  Vote taken. Kane, Watts, Anderson, and Simpson aye.  Ordinance #1000 passed.

APPOINTING DEBORAH A COX CITY CLERK/FINANCE OFFICER          Motion was made by Troy Watts and seconded by Jerry Kane to place Bill No. 2015-17, appointing Deborah A Cox as City Clerk/Finance Officer/Treasurer, on its first reading.  Vote taken.  Kane, Watts, Anderson, and Simpson aye.  Read by the City Clerk.  Motion made by Troy Watts and seconded by Jerry Kane to approve the first reading of Bill No. 2015-17.  Vote taken. Kane, Watts, Anderson, and Simpson aye.  Motion made to place Bill No. 2015-17on its final reading by Jerry Kane.  Seconded by Troy Watts.  Vote taken.  Kane, Watts, Anderson, and Simpson aye.  Read by the City Clerk.  Motion made by Troy Watts and seconded by Diana Simpson to approve the final reading of Bill No. 2015-17.  Vote taken. Kane, Watts, Anderson, and Simpson aye.  Ordinance #1001 passed.

2012 TRUCK AND EXTENDED WARRANTY PURCHASED                            Mayor Lehmkuhl stated the 2012 Chevy Silverado truck was purchased from Republic Ford and questioned if the extended warranty is needed.  After reviewing the warranty, motion was made by Diana Simpson and seconded by Jerry Kane to purchase the warranty in the amount of $1,874 with a $100 deductable until 2020 or 100,000 miles, it now has 32,400 miles.  Vote taken.  Unanimously approved. 

Motion made by Troy Watts and seconded by Jerry Kane to go into closed session to discuss personnel issues at 7:25 p.m.  Vote taken.  Kane, Watts, Anderson and Simpson aye.

Motion made by Jerry Kane and seconded by Troy Watts to go back into regular meeting.  Vote was unanimous.  Motion carried.

Mayor Jan Lehmkuhl called the meeting back to order at 8:08 p.m. with Jerry Kane, Diana Simpson, Sharon Anderson, and Troy Watts.

Mayor Lehmkuhl announced that no decisions were made in closed session that could be announced in open session.

Having no further business to discuss, Diana Simpson made a motion to adjourn at 8:11p.m. with Sharon Anderson giving the second.  Vote was unanimous. Motion carried.

Deborah A. Cox, City Clerk


June 23, 2015 Special Council Meeting(approved)
Mayor, Jan Lehmkuhl, called the Council Meeting to order at 6:45 p.m.
Council members present:  Jerry Kane, Diana Simpson, Sharon Anderson, and Troy Watts.
Charlie, Assistant Public Works director sent word to Council on the 2005 Ford ¾ ton flat bed truck that they were wanting Council to consider.  The truck has  137,000 miles, has a 5.4 Triton engine, no apparent oil leaks, and pretty good interior for it's age.  Charlie thought it was a pretty good truck. Jerry, having nearly 25 year experience in fleet maintenance,  and Troy, with 20 years experience in engine parts and at the machine shop, still insists that the  5.4 c.i. engines are really bad about blowing spark plugs out of the head, which is an inexpensive repair.  Jerry felt that the truck was too old and had too many miles on it for us to really consider.  Jerry said he looked up Blue Book pricing on the truck and trade in was $4800 to $5600.  He thinks the car lot is asking too much for the truck.  Jerry thinks we would be better off getting a later model ½ ton pickup that gets better gas mileage, that they can haul some tools and other light items in, and pay a little more to get one that will last the City for several years.  
After some discussion Council decided to not change their minds on purchasing the 2005 Ford.
Jerry made a motion to hold off until we found a later model truck with less miles, possibly a ½ ton, that will give the department more years of use.  SharonAnderson gave the second.  Vote was unanimous.  Motion carried.  
Diana Simpson made a motion to adjourn at 7:17 p.m. with Sharon Anderson giving the second.
Vote was unanimous.  Motion carried. 
 Respectfully submitted,
Troy Watts, Councilman


June 22, 2015, Special Council Meeting (approved)
Mayor, Jan Lehmkuhl, called the Council Meeting to order at 6:45 p.m. with Board members present:  Jerry Kane, Diana Simpson, Sharon Anderson, and Troy Watts. Also present were Frank Babcock, Director of Public Works, and Charlie Jones, Assistant Director of Public Works.
Frank and Charlie wanted to meet with Council about a couple of decisions made at the last Council meeting.
First they wanted to discuss the patching of Webster Street at Jett's Service entrance.  Ball Paving is in town making some other repairs and Frank and Charlie was going to have them fix this area also.  Council thought patching that area, with as much traffic that there is on Webster as well as customers going in and out of Jett's, that the concrete still needed to be used there.  Charlie said that all the settling and compacting that was going to happen has happened so the asphalt will be just fine.  He also commented that they have seen a little settling where the concrete was used.  Council agreed to let the asphalt be used. Jerry Kane made a motion to use the asphalt on Webster Ave. at Jett's Service entrance instead of the concrete overriding the earlier decision to use the concrete.  Diana Simpson gave the second.  Vote was unanimous.  Motion carried.
Second, Council, at the last meeting, voted to purchase a used ¾ ton pickup for the Public Works Department.  When Charlie Jones went down to inspect the truck, he noticed a noise in the engine as well as a few other problems that would need to be fixed right away so the truck could be used.  Charlie decided that the truck wasn't what the City needed and told the dealer the City wasn't interested in that particular truck anymore. They brought, before Council, another Ford ¾ ton truck for Council to consider.  The truck was a 2005 model with 137,000 miles.  Jerry Kane and Troy Watts asked what engine it had.  They weren't able to answer that question.  Jerry Kane and Troy Watts also noted that if it had the 5.4 c.i. engine, they were really bad about blowing spark plugs out of the head, which is an inexpensive repair.  Jerry felt that the truck was too old and had too many miles on it for us to really consider.  Council decided to pass on the 2005 truck. 
Third, the Public Works Department had sent word to Council that they were interested in getting a dump trailer for the City to use instead of buying a dump truck.  Jerry and Troy said it was a bad idea when it was brought up at a previous Council Meeting.  Again Jerry and Troy said the trailer wasn't made for the type of use the Public Works will want to try to use it for.  They both said the trailer wasn't heavy duty enough, the axles weren't strong enough to dump a lot of heavy rock and other heavy material in, and although they say they won't abuse the trailer, it is most likely they will.  A used, single axle, medium duty dump truck is what the City needs.  The Dump truck will probably set and not be used 90% of the time.  No need in investing a large amount of money in something that is going to sit most of the time.  All was in agreement.  
Diana Simpson made a motion to adjourn at 8:05 p.m. with Sharon Anderson giving the second. Vote was unanimous.  Motion carried. 
Respectfully submitted,
Troy Watts, Councilman


JUNE 15, 2015 (approved)

Mayor Jan Lehmkuhl called the Special Council meeting to order at 7:00 p.m. on June 15, 2015

Members present:  Jan Lehmkuhl, Mayor; Troy Watts, Jerry Kane, Sharon Anderson and Diana Simpson, Aldermen.  Also in attendance: Also in attendance, City Clerk, Deborah Cox.  Mel Gilbert and Les Gardner came in late.

Sharon Anderson gave the invocation and led the Pledge of Allegiance to the American Flag.

Mayor Lehmkuhl opened the two sealed bids received on the Brushbull Rotary Cutter.  #1 Jerry McGeough $57.37.  #2 Bob Orthel $501.00.  Motion made by Troy Watts and seconded by Jerry Kane to reject both bids.  Vote taken.  Unanimously approved. 

Mayor Lehmkuhl presented a recommendation to appoint Debbie Whitehead to the Ash Grove Park Advisory Board. Motion made by Jerry Kane and seconded by Sharon Anderson to accept the appointment of Debbie Whitehead to that Board.  Vote taken.  Unanimously approved.

Motion made by Sharon Anderson and seconded by Troy Watts to present Community In Action with one family pool pass and one individual pass for Sparks in the Park to be used in raffle and silent auction.  Vote taken.  Unanimously approved.

Motion made by Troy Watts and seconded by Jerry Kane to use concrete on area to be replaced along Webster at Jetts Service instead of asphalt.  Vote taken.  Unanimously approved

CONTRACT WITH BALL PAVING ORDINANCE # 996

Motion was made by Jerry Kane and seconded by Troy Watts to place Bill No. 2015-12, entering into an agreement with Ball Paving, on its first reading.  Vote taken.  Kane, Watts, Anderson and Simpson aye.  Read by the City Clerk.  Motion made by Troy Watts and seconded by Jerry Kane to approve the first reading of Bill No. 2015-12.  Vote taken.  Kane, Watts, Anderson and Simpson aye.  Motion made to place Bill No. 2015-12 on its final reading by Troy Watts.  Seconded by Jerry Kane.  Vote taken.   Kane, Watts, Anderson and Simpson aye.  Read by the City Clerk.  Motion made by Troy Watts and seconded by Jerry Kane to approve the final reading of Bill No. 2015-12.  Vote taken.  Kane, Watts, Anderson and Simpson aye.  Ordinance #996 passed and in effect as of June 15, 2015.

After discussion, motion was made by Troy Watts and seconded by Diana Simpson to allow the Public Works Department to purchase a 2008 Chevy ¾ ton truck with a warranty in the amount of $14,000.00.  Vote taken.  Unanimously approved.

AMENDED 2014-2015 BUDGET ORDINANCE

Motion was made by Jerry Kane and seconded by Troy Watts to place Bill No. 2015-10, amending the 2014-2015 Budget, on its first reading.  Vote taken.  Kane, Watts, Anderson and Simpson aye.  Read by the City Clerk.  Motion made by Troy Watts and seconded by Jerry Kane to approve the first reading of Bill No. 2015-10.  Vote taken.  Kane, Watts, Anderson and Simpson aye.  Motion made to place Bill No. 2015-10 on its final reading by Troy Watts.  Seconded by Jerry Kane.  Vote taken.   Kane, Watts, Anderson and Simpson aye.  Read by the City Clerk.  Motion made by Troy Watts and seconded by Jerry Kane to approve the final reading of Bill No. 2015-10.  Vote taken.  Kane, Watts, Anderson and Simpson aye.  Ordinance #994 passed and in effect as of June 15, 2015.

ORDINANCE ENTERING INTO AN AGREEMENT WITH RCO

Motion was made by Jerry Kane and seconded by Troy Watts to place Bill No. 2015-11, to enter into an agreement with RCO Investments LLC, doing business as Premier Construction, on its first reading.  Vote taken.  Kane, Watts, Anderson and Simpson aye.  Read by the City Clerk.  Motion made by Troy Watts and seconded by Jerry Kane to approve the first reading of Bill No. 2015-11.  Vote taken.  Kane, Watts, Anderson and Simpson aye.  Motion made to place Bill No. 2015-11 on its final reading by Troy Watts.  Seconded by Jerry Kane.  Vote taken.   Kane, Watts, Anderson and Simpson aye.  Read by the City Clerk.  Motion made by Troy Watts and seconded by Jerry Kane to approve the final reading of Bill No. 2015-11.  Vote taken.  Kane, Watts, Anderson and Simpson aye.  Ordinance #995 passed and in effect as of June 15, 2015.

Motion made by Troy Watts and seconded by Diana Simpson to allow the Ash Grove Nursing Home Auxiliary to use the Barham House in case of rain for their “Picnic in the Park” event.  Vote taken.  Unanimously approved.

Attorney Mel Gilbert was present to update the Board on several issues.  Mr. Gilbert stated the MML workshop would be help in Ash Grove on October 29, 2015 at the Ash Grove United Methodist-Presbyterian Church with dinner starting at 6:00 pm and speakers at 6:30 pm.

Lester Garner asked for Board approval on the placement of railroad ties on the Gazebo parking area.  The Board voiced their approval.

Motion made by Jerry Kane and seconded by Troy Watts to pay the bills after they are reviewed and signed. Vote taken.  Unanimous.

Motion was made by Troy Watts and seconded by Jerry Kane to go into closed session to discuss personnel and real estate at 8:10 p.m.

Motion made by Troy Watts and seconded by Diana Simpson to go back into regular meeting at 9:24 p.m.  Vote was unanimous.  Motion carried.

Mayor Lehmkuhl called the meeting back to order with Jerry Kane, Diana Simpson, Sharon Anderson and Troy Watts.

Mayor Lehmkuhl announced that no decisions were made in closed session that could be announced in open session.

The Board has been discussing the Police Department scheduling and has decided that there should not be any more than two officers on duty at a time unless there is an emergency.

Jerry Kane made a motion that the City Police Department can’t have more than two officers on duty at a time, unless it is for court or a special event, in which case the Mayor will need to approve the extra officer(s) on duty.  Diana Simpson gave the seconded.  Vote taken.  Unanimously approved.

No further business; motion made by Diana Simpson and seconded by Sharon Anderson to adjourn the meeting at 9:30 p.m.  Vote taken.  Kane, Watts, Anderson and Simpson aye.

Deborah A. Cox, City Clerk



JUNE 1, 2015 (approved)

Mayor Jan Lehmkuhl called the regular Board meeting to order at 7:00 p.m. on June 1, 2015.

Board Members present:  Jan Lehmkuhl, Mayor; Troy Watts, Jerry Kane, Sharon Anderson, and Diana Simpson, Aldermen.  Also in attendance: City Clerk, Deborah Cox, Max Murray and Ryan Squibb.

Sharon Anderson gave the invocation and led the Pledge of Allegiance to the American Flag.

Motion made by Troy Watts and seconded by Jerry Kane to approve the consent agenda as presented which includes the minutes from the last meetings.  Vote taken.  Unanimously approved.

WCA CONTRACT EXTENDED

Max Murray, representing Waste Corporation of Missouri, Inc, presented a proposal to extend the original contract for one additional year.  This addendum for solid waste disposal services will run for an additional one year with no price increase in services guaranteed until August 31, 2016.  Motion made by Troy Watts and seconded by Jerry Kane to extend the contract with WCA for one year.  Vote taken.  Unanimously approved.   

Motion made by Jerry Kane and seconded by Troy Watts to pay the bills after they are reviewed and signed. Vote taken.  Unanimous.

2015-2016 BUDGET ORDINANCE

Motion was made by Troy Watts and seconded by Jerry Kane to place Bill No. 2015-08 adopting the 2015-2016 Budget on its first reading.  Vote taken.  Kane, Watts, Anderson, and Simpson aye.  Read by the City Clerk.  Motion made by Troy Watts and seconded by Jerry Kane to approve the first reading of Bill No. 2015-08.  Vote taken. Kane, Watts, Anderson, and Simpson aye.  Motion made to place Bill No. 2015-08 on its final reading by Jerry Kane.  Seconded by Troy Watts.  Vote taken.  Kane, Watts, Anderson, and Simpson aye.  Read by the City Clerk.  Motion made by Troy Watts and seconded by Diana Simpson to approve the final reading of Bill No. 2015-08.  Vote taken. Kane, Watts, Anderson, and Simpson aye.  Ordinance #992  passed and in effect as of July 1, 2015.

Motion made by Troy Watts and seconded by Jerry Kane to authorize the destruction of records that had meet the retention schedule set forth in RSMo 109.230:

 RECORD SERIES                                                                       INCLUSIVE DATES                                                RETENTION                                                                                                                                              

Meter Reading Books                                                                        07/2006 - 06/2007                                                       5 Years 

                                                                                                       07/2007 - 06/2008                                                       5 Years 

                                                                                                       07/2008 - 06/2009                                                       5 Years 

Utility Billing Applications (Customer Account Card File)                   07/2006 - 06/2007                                                       5 Years 

                                                                                                       07/2007 - 06/2008                                                       5 Years 

                                                                                                       07/2008 - 06/2009                                                       5 Years 

Business License                                                                             Prior to 06/30/2012                                                      2 Years 

Revenues                                                                                         07/2008-06/2009                                                         2 Years 

                                                                                                      07/2009-06/2010                                                          2 Years 

                                                                                                      07/2010-06/2011                                                          2 Years 

                                                                                                      07/2011-06/2012                                                          2 Years 

Bank Statements                                                                              07/01/2007- 06/30/2008                                                5 Years

Vote taken.  Unanimously approved.

PARK ADVISIORY BOARD APPOINTMENTS 

Mayor Jan Lehmkuhl made the following recommendation to the Ash Grove Park Advisory Board:  Elaine Bowers, Pat Cook and Donna Gray.  Motion made by Troy Watts and seconded by Jerry Kane to approve these recommendations.  Vote taken.  Unanimously approved. 

ADDENDUM TO WCA CONTRACT #993 

Motion was made by Troy Watts and seconded by Jerry Kane to place Bill No. 2015-19,  authorizing the Mayor to enter into an agreement with WCA for an additional year contract,  on its first reading.  Vote taken.  Kane, Watts, Anderson, and Simpson aye.  Read by the City Clerk.  Motion made by Troy Watts and seconded by Jerry Kane to approve the first reading of Bill No. 2015-19.  Vote taken. Kane, Watts, Anderson, and Simpson aye.  Motion made to place Bill No. 2015-19 on its final reading by Jerry Kane.  Seconded by Troy Watts.  Vote taken.  Kane, Watts, Anderson, and Simpson aye.  Read by the City Clerk.  Motion made by Troy Watts and seconded by Diana Simpson to approve the final reading of Bill No. 2015-19.  Vote taken. Kane, Watts, Anderson, and Simpson aye.  Ordinance #993 passed and in will go into effect on September 1, 2015.

The City Clerk commented on the LAGERS training which she attended last week.  Over 16,950 retirees in the system with annual benefits of $215,653,341 paid out. 

Motion made by Troy Watts and seconded by Jerry Kane to go into closed session to discuss personnel and real estate issues at 7:20 p.m.  Vote taken.  Kane, Watts, Anderson and Simpson aye.

Motion made by Jerry Kane and seconded by Troy Watts to go back into regular meeting.  Vote was unanimous.  Motion carried.

Mayor Jan Lehmkuhl called the meeting back to order at 7:53p.m. with Jerry Kane, Diana Simpson, Sharon Anderson, and Troy Watts.

Mayor Lehmkuhl announced that no decisions were made in closed session that could be announced in open session.

Having no further business to discuss, Diana Simpson made a motion to adjourn at 7:55 p.m. with Sharon Anderson giving the second.  Vote was unanimous. Motion carried.

Deborah A. Cox, City Clerk


MAY 28, 2015 (approved)

Mayor Jan Lehmkuhl called the Ash Grove Board of Aldermen meeting to order at 7:25 p.m. on May 28, 2015.

Members present:  Jan Lehmkuhl, Mayor; Troy Watts, Jerry Kane,Sharon Anderson and Diana Simpson, Aldermen.  Also in attendance: City Clerk, Deborah Cox.

The Board met to discuss the 2015-2016 budget.

Motion made by Troy Watts and seconded by Jerry Kane to adjourn at 9:35 p.m.  Vote taken.  Unanimously approved.

Deborah A. Cox, City Clerk  


MAY 22, 2015 (approved) 

Mayor Jan Lehmkuhl called the Board of Alderman Study Session to order at 6:45 p.m. on May 22, 2015. 

Board members present:  Jerry Kane, Diana Simpson, and Troy Watts.   Also in attendance;  City Clerk, Deborah Cox. 

The Board met to discuss the 2015-2016 Budget. 

Motion made by Troy Watts and seconded by Jerry Kane to adjourn at 9:45 p.m.  Vote taken.  Unanimously approved. 

Deborah A Cox, City  Clerk 


MAY 18, 2015 (approved)

Mayor Jan Lehmkuhl called the Board of Alderman Study Session to order at 6:45 p.m. on May 18, 2015.

Board members present:  Sharon Anderson, Jerry Kane, Diana Simpson, and Troy Watts.   Also present:

The Board met to discuss the 2015-2016 Budget.

Diana Simpson made a motion to adjourn with Jerry Kane giving the second.  Vote was unanimous.  Motion carried.  Adjourned at 9:20 p.m. 

Troy Watts, Alderman


MAY 12, 2015 (approved)

Mayor Jan Lehmkuhl called the Board of Alderman Study Session to order at 6:45 p.m. on May 12, 2015.

Board members present:  Sharon Anderson, Jerry Kane, Diana Simpson, and Troy Watts.   Also present:

Council met to discuss the 2015-2016 Budget.

Board asked Public Works Director Frank Babcock to be present to discuss his wants and needs for the Public Works Department.

Diana Simpson made a motion to adjourn with Jerry Kane giving the second.  Vote was unanimous.  Motion carried.  Adjourned at 9:15 p.m. 

Troy Watts, Alderman

  


MAY 5, 2015 (approved)

Mayor Jan Lehmkuhl called the Council Study Session to order at 6:45 p.m. on May 5, 2015.

Council members present:  Sharon Anderson, Jerry Kane, Diana Simpson, and Troy Watts.   Also present: Police OfficerJacob Marler.

Council met to discuss the 2015-2016 Budget.

Marler explained the needs of the Police Department Budget.

Diana Simpson made a motion to adjourn with Jerry Kane giving the second.  Vote was unanimous.  Motion carried.  Adjourned at 9:00 p.m. 

Troy Watts, Alderman


 MAY 4, 2015(Approved)

Mayor Jan Lehmkuhl called the regular Board meeting to order at 7:05 p.m. on May 4, 2015.

Members present:  Jan Lehmkuhl, Mayor; Troy Watts, Jerry Kane, Sharon Anderson, and Diana Simpson, Aldermen.  Also in attendance: City Clerk, Deborah Cox, Les Gardner, Marc Schwenn, Inz Fry, Chuck Fry and Ryan Squibb.

Sharon Anderson gave the invocation and led the Pledge of Allegiance to the American Flag.

Motion made by Jerry Kane and seconded by Diana Simpson to approve the consent agenda as presented which includes the minutes from the last meetings.  Vote taken.  Unanimously approved.

“SPARKS IN THE PARK” FIREWORKS                                 Doug Renshaw and Ginny Smith, representing CIA, asked the City to donation $3,500 for the fireworks display at Sparks in the Park on June 28, 2015.  Dates for “Movie Night”, Christmas Parade, and Christmas Home Tour were presented. Motion made by Jerry Kane and seconded by Sharon Anderson to allocate $3,500 for the fireworks display.  Vote taken.  Unanimously approved.  Motion made by Troy Watts and seconded by Diana Simpson to approve the use of City Property for the “Movie Nights” and Christmas Parade.  Vote taken.  Unanimously approved.

Christy Miller and Justin Riedle were not present to discuss building codes.

Mayor Lehmkuhl showed numerous thank you cards from the students at Bois D’Arc Elementary to the Board for their role in helping to supply internet access to their school.

BARHAM HOUSE REPAIRS                                                     Barham House repairs were then discussed:  Mayor Lehmkuhl advised the Board of three years of significant spending to address the needed repairs.  This year the roofing repairs, flashing, soffit/ fascia, and bathroom.  The second year, if approved, will be the flooring, kitchen, brick molding for doors and windows, and two new exterior doors on the south side.  The third year the Board will address the upstairs. 

Motion made by Jerry Kane and seconded by Troy Watts to pay the bills after they are reviewed and signed. Vote taken.  Unanimous.

Mayor Lehmkuhl had asked the Board to volunteer for several committees.  Mayor Lehmkuhl made the follow appointments:Sharon Anderson – Southwest Missouri Council of Governments(SMCOG)     Diana Simpson – Solid Waste Management District O, Jerry Kane – Ash Grove Planning and Zoning Commission, Troy Watts – Ash Grove Park Advisory Board.  Motion made by Troy Watts and seconded by Jerry Kane to approve the Mayor’s appointments.  Vote taken.  Unanimously approved.

New signature cards authorizing the new board members to sign on all bank accounts will need to be signed at the Old Missouri Bank.

Mayor Lehnkuhl announced the date for the National Day of Pray will be May 7, 2015 at noon at City Hall.

Motion was made by Troy Watts and seconded by Jerry Kane to go into closed session to discuss personnel and real estate issues at 7:30 p.m.  Vote taken.  Watts, Kane, Anderson, Simpson, aye.

Motion made by Jerry Kane and seconded by Troy Watts to go back into regular meeting.  Vote was unanimous.  Motion carried.

Mayor Jan Lehmkuhl called the meeting back to order at 7:51 p.m. with Jerry Kane, Diana Simpson, Sharon Anderson, and Troy Watts; Attorney Mel Gilbert was also in attendance.

Mr. Gilbert informed the Board of his training seminar with MML was going to be October 29th, at 6:00 p.m. and would like to have it in Ash Grove if the City could come up with a caterer to provide the food at a reasonable cost.  Mayor Lehmkuhl stated she could find someone and would get back to him as soon as she had a menu to show him.

Mayor Lehmkuhl announced that no decisions were made in closed session that could be announced in open session.

Having no further business to discuss, Diana Simpson made a motion to adjourn at 8:15 p.m. with Sharon Anderson giving the second.  Vote was unanimous. Motion carried.

Deborah A. Cox, City Clerk


APRIL 20 , 2015(approved)

Mayor Jan Lehmkuhl called the Ash Grove Board of Aldermen meeting to order at 7:00 p.m. on April 20, 2015.

Members present:  Jan Lehmkuhl, Mayor; Troy Watts, Tony Cline, Jerry Kane, and William Wagner, Aldermen.  Also in attendance: City Clerk, Deborah Cox, Mel Gilbert, Amanda Houp, Scott Holubec, Brenda Ellsworth, Logan Langley, Robert Iacob, Brian Swearengin, Heather Swearengin, Jacob Marler, Carrol Lehmkuhl, Andy Robinson, Lori Robinson, Jaynie Hout, Sharon Anderson, and Diana Simpson.

Tony Cline gave the invocation and led the Pledge of Allegiance to the American Flag.

Motion made by Tony Cline and seconded by Jerry Kane to approve the consent agenda as presented.  Vote taken.  Unanimously approved.

Motion made by Jerry Kane and seconded by Troy Watts to approve the Election Results as certified by Shane Schoeller, Greene County Clerk:

April 7, 2015 Municipal Election Results

Alderman – Ward 1 two year term 

              Michael Wagner                                            40

              Sharon Anderson                                           73

              William Wagner                                            18

              John Young                                                    3

Alderman – Ward 2 two year term   

            Diana Simpson                                               109

            Marc Schwenn                                                 49      

 Vote taken.  Unanimously approved.

City Clerk, Deborah Cox, swore in the newly elected officials: Sharon Anderson and Diana Simpson as new members of the Board of Aldermen; and Brian Swearengin as the new Ash Grove Emergency Management Director.

Mayor Lehmkuhl presented plaques to the out going Board members, William Wagner and Tony Cline.  Mayor Lehmkuhl thanked William Wagner and Tony Cline for serving the community.

TROY WATTS APPOINTED PRESIDENT OF THE BOARD 

 Motion made by Jerry Kane and seconded by Tony Cline to appoint Troy Watts to serve as President of the Board.  Vote taken.  Kane, Anderson, Simpson, aye.  Watts abstained.

COMMUNITY BETTERMENT PROJECT

 Ash Grove High School English Teacher, Mrs. Amanda Houp along with three of her students presented their Community Betterment Projects.  This was a study on how to make Ash Grove thrive and flourish financially by attracting new businesses and industry to the area.  Presenting their month long study were Robert Iacob, Logan Langley and Scott Holubec.

Motion was made by Troy Watts and seconded by Jerry Kane to adjourn and go into study session at 7:34 p.m.  Vote taken.  Anderson, Kane, Watts, and Simpson aye.

STUDY SESSION

Mayor Lehmkuhl welcomed the new Board Members and went over a few items that would be beneficial to the Board.  Attorney Mel Gilbert also discussed several items of importance.  

Mayor Lehmkuhl asked the Board to serve on some of the Committee’s that affect the City.  Mayor made the follow appointments:

  • Diana Simpson – Solid Waste Management District O
  • Sharon Anderson – Southwest Missouri Council of Governments (SMCOG)
  • Jerry Kane – Planning and Zoning Commission
  • Troy Watts – Ash Grove Park Advisory Board

Budget meetings were set for the upcoming month.

Motion made by Troy Watts and seconded by Sharon Anderson to adjourn at 9:05 p.m.  Vote taken.  Unanimously approved.

Deborah A. Cox, City Clerk



APRIL 6, 2015 (approved)

Public Hearing – Mayor Jan Lehmkuhl opened the public hearing to provide the citizens of the City of Ash Grove the opportunity to submit written and oral comments on the recommended changes to the City of Ash Grove Land Use Section of the Ash Grove Municipal Codes: Ordinance relating to adopting the Zoning Map for the City of Ash Grove, Missouri and an Ordinance repealing the Keeping of Chickens in the Land Use Section of the Municipal Codes.  No comments from the public.  Mayor Lehmkuhl closed the public hearing.

Mayor Jan Lehmkuhl called the regular Board meeting to order at 7:05 p.m. on April 6, 2015.

Members present:  Jan Lehmkuhl, Mayor; Troy Watts, Tony Cline, Jerry Kane, and William Wagner, Aldermen.  Also in attendance: City Clerk, Deborah Cox, Robert Moentmann, Don Bouling, Les Gardner, Barb Trent,  Sharon Anderson, Marc Schwenn, Diana Simpson, Kathy Kellogg, Inz Fry, Mike Hayward, Chuck Fry and Ryan Squibb.

Tony Cline gave the invocation and led the Pledge of Allegiance to the American Flag.

Motion made by Tony Cline and seconded by Jerry Kane to approve the consent agenda as presented which includes the minutes from the last meetings.  Vote taken.  Unanimously approved.

AMERICAN LEGION COOK-OFF

Don Bouling, representing the American Legion, asked for permission to allow alcohol to be used in the City Park for cooking purposes in July for a “Cook-Off” contest.  Motion made by Tony Cline and seconded by Jerry Kane to allow the use of alcohol for cooking purposes only and allowing the use of the Barham House for the date of the “Cook-Off” in July.  Vote taken.  Unanimously approved.

MODOT PHASE II

Mayor Lehmkuhl stated the MoDOT Phase II project has been completed.  The striping at the 4–way stop will be addressed with a warranty claim and MoDOT will be contacted to look at spots were the asphalt doesn’t abut to the sidewalk at the southwest corner of Main Street and Calhoun.

Mayor Lehmkuhl informed the Board that a termite inspection has been completed at the Barham House and Museum.  The Museum showed no active termites but the Barham House showed active termites.  The bid to completely spray the Barham House would be $695.00.  Board would like to know what the warranty would be before going forward.

CITY PARK SECURITY SYSTEM

Installation of the security camera at the City Park has begun.   The contract has been awarded to CRS Technology Solutions in the amount of $5,750.00 which includes a 10 camera system.  The contract came in $2000.00 under budget.

Motion made by Jerry Kane and seconded by Troy Watts to pay the bills after they are reviewed and signed. Vote taken.  Unanimous.

EMPIRE ELECTRIC SERVICE ORDINANCE # 988

Mike Hayward, Empire Electric, presented a 10 year Municipal Electric Service Agreement contract to provide street lighting at a reduced rate.  Motion was made by Jerry Kane and seconded by Tony Cline to place Bill No. 2015-04 on its first reading.  Vote taken.  Kane, Watts, Wagner, and Cline aye.  Read by the City Clerk.  Motion made by Jerry Kane and seconded by Tony Cline to approve the first reading of Bill No. 2015-04.  Vote taken.  Kane, Watts, Wagner, and Cline aye.  Motion made to place Bill No. 2015-04 on its final reading by Jerry Kane.  Seconded by Tony Cline.  Vote taken.   Kane, Watts, Wagner, and Cline aye.  Read by the City Clerk.  Motion made by Jerry Kane and seconded by Tony Cline to approve the final reading of Bill No. 2015-04.  Vote taken.  Kane, Watts, Wagner, and Cline aye.  Ordinance #988  passed and in effect as of March 16, 2015.

ZONING MAP ORDINANCE # 989                                          An ordinance adopting the zoning map of the City of Ash Grove to be a part of Chapter 4 of the Ash Grove Municipal Code was presented.  Motion made by Jerry Kane and seconded by William Wagner to place Bill No. 2015-05 adopting the “Zoning Map” as presented.  Vote taken.  Kane, Watts, Wagner, and Cline aye.  Read by the City Clerk.  Motion made by Jerry Kane and seconded by Tony Cline to approve the first reading of Bill No. 2015-05.  Vote taken.  Kane, Watts, Wagner, and Cline aye.  Motion made to place Bill No. 2015-05 on its final reading by Jerry Kane.  Seconded by Tony Cline.  Vote taken.   Kane, Watts, Wagner, and Cline aye.  Read by the City Clerk.  Motion made by Jerry Kane and seconded by Tony Cline to approve the final reading of Bill No. 2015-05.  Vote taken.  Kane, Watts, Wagner, and Cline aye.  Ordinance #989 passed and in effect as of March 16, 2015.

ORDINANCE REPEALING 405.405 PERTAINING TO KEEPING OF CHICKENS

Motion made by Jerry Kane and seconded by William Wagner to repeal section 405.405 of the Ash Grove Municipal Code pertaining to keeping of chickens in the City of Ash Grove.  Vote taken.  Kane, Watts, Wagner, and Cline aye.  Read by the City Clerk.  Motion made by Jerry Kane and seconded by William Wagner to approve the first reading of Bill No. 2015-06.  Vote taken.  Kane, Watts, Wagner, and Cline aye.  Motion made to place Bill No. 2015-06 on its final reading by Jerry Kane.  Seconded by Tony Cline.  Vote taken.   Kane, Watts, Wagner, and Cline aye.  Read by the City Clerk.  Motion made by Jerry Kane and seconded by Tony Cline to approve the final reading of Bill No. 2015-06.  Vote taken.  Kane, Watts, Wagner, and Cline aye.  Ordinance #990 passed and in effect as of March 16, 2015.

KEEPING OF CHICKENS ORDINANCE #991

Motion made by Jerry Kane and seconded by William Wagner to adopt a new section in the Municipal Codes pertaining to keeping of chickens.  Vote taken.  .  Kane, Watts, Wagner, and Cline aye.  Read by the City Clerk.  Motion made by Jerry Kane and seconded by William Wagner to approve the first reading of Bill No. 2015-07.  Vote taken.  Kane, Watts, Wagner, and Cline aye.  Motion made to place Bill No. 2015-07 on its final reading by Jerry Kane.  Seconded by William Wagner  Vote taken.   Kane, Watts, Wagner, and Cline aye.  Read by the City Clerk.  Motion made by Jerry Kane and seconded by William Wagner to approve the final reading of Bill No. 2015-07.  Vote taken.  Kane, Watts, Wagner, and Cline aye.  Ordinance #991 passed and in effect as of March 16, 2015.

KIDDIE POOL REPAIRS

Several bids had been submitted to repair the Kiddie Pool at the City Park.  This past year the Greene County Health Department has not allowed the pool to be opened a majority of the summer season because of not being able to maintain safe chlorine levels.  Indian Summer Pool and Spa, LLC has submitted a bid in the amount of $21,250.00 to add water vault and splashpad flooring. This repair will be completed before opening in May.  Motion made by Jerry Kane and seconded by William Wagner to allocate monies to do these repairs.  Vote taken.  Unanimously approved.

The Comprehensive Plan proposal submitted in packets will be held to review in the 2015-2016 Budget.

CITY HALL HOURS 

Changing City Hall hours was discussed.  Motion made by Troy Watts to open at 8:30 a.m. and close the office at 4:30 p.m.  Seconded by William Wagner.  Vote.  Watts and Wagner, aye.  Kane and Cline, nay.  Mayor voted against the motion.  Motion made to change the office hours to 8:00 a.m. and closing at 4:30 p.m. by Jerry Kane and seconded by Tony Cline.  Vote taken.  Kane, Cline, and Watts, aye.  Wagner abstained.

SEASONAL HIRED 

An application for seasonal employment was reviewed.  Motion made by Jerry Kane and seconded by William Wagner to hire William Dunfield as a seasonal employee in the public works department after completing drug screening and background check.  Vote taken.  Unanimously approved.

PURCHASE OF A JOHN DEERE BRUSH HOG 

A Brush Hog Rotary Mower was budgeted for in the 2014-2015 budget in the amount of $1,200.00.  Public Works is asking to amend the budget to allow for the purchase of a John Deere MX6 rotary cutter in the amount of $2,682.64 which was priced through a MoDOT state bid.  Motion was made to allow for the purchase by Tony Cline and seconded by William Wagner.  Vote taken.  Unanimously approved.  The City will be selling an old brush hog for around $500.00.  

EMERGENCY MANAGEMENT DIRECTOR APPOINTED

Motion was made by Tony Cline and seconded by William Wagner to appoint Police Officer Brian Swearengin as the City’s Emergency Management Director.  Vote taken.  Unanimously approved.  Officer Swearengin will be sworn in at the next council meeting.

Motion made by Tony Cline to approve the recommended appointment of Scott Smith to the Planning and Zoning Commission.  Seconded by Jerry Kane.  Vote taken.  Unanimously approved.

Motion was made by Troy Watts and seconded by Jerry Kane to go into closed session to discuss personnel issues at 8:15 p.m.  Vote taken.  Watts, Kane, Wagner, Cline, aye.

Deborah A. Cox, City Clerk


MARCH 16, 2015 (approved) 

Mayor Jan Lehmkuhl called the Special Council meeting to order at 7:00 p.m. on March 16, 2015

Members present:  Jan Lehmkuhl, Mayor; Troy Watts, Tony Cline, Jerry Kane, and William Wagner, Aldermen.  Also in attendance: City Clerk, Deborah Cox, Mel Gilbert, Sharon Anderson, Marc Schwenn, Diana Simpson and Michael Wagner

Tony Cline gave the invocation and led the Pledge of Allegiance to the American Flag.

MORENET ORDINANCE # 987

Motion was made by Jerry Kane and seconded by Troy Watts to place Bill No. 2015-03 on its first reading,  entering into an agreement with the Curators of the University of Missouri, on behalf of the Missouri Research and Education Network (MOREnet) and the City of Ash Grove to allow MOREnet to locate equipment on the City’s water tower to support MOREnet network to the Ash Grove School District.  Vote taken.  Kane, Watts, Wagner, and Cline aye.  Read by the City Clerk.  Motion made by Troy Watts and seconded by Jerry Kane to approve the first reading of Bill No. 2015-13.  Vote taken.  Kane, Watts, Wagner, and Cline aye.  Motion made to place Bill No. 2015-13 on its final reading by Troy Watts.  Seconded by Jerry Kane.  Vote taken.   Kane, Watts, Wagner, and Cline aye.  Read by the City Clerk.  Motion made by Troy  Watts and seconded by Jerry Kane to approve the final reading of Bill No. 2015-13.  Vote taken.  Kane, Watts, Wagner, and Cline aye.  Ordinance #987 passed and in effect as of March 16, 2015.

MODOT PHASE II 

Mayor Lehmkuhl gave and update of the MoDOT Phase II project.  There are still a couple of issues that have not been completed.  The final payments have not been made to the contractor and engineers until all issues have been addressed.

Motion made by Jerry Kane and seconded by Troy Watts to pay the bills after they are reviewed and signed. Vote taken.  Unanimous.

Motion was made by Troy Watts and seconded by Jerry Kane to close the special session and go into study session at 7:08 p.m.  Vote taken.  Watts, Kane, Wagner, Cline, aye.

 STUDY SESSION

Mayor Lehmkuhl called the study session to order at 7:15 p.m. with Board Members Wagner, Kane, Cline and Watts.  Also in attendance; Deborah Cox, Mel Gilbert, Sharon Anderson, Marc Schwenn, Diana Simpson and Michael Wagner.

Issues discussed:

  • The need to have termite inspection at Barham House and Museum Building.
  • Comparing definitions of Livestock in the Animal section of the Code Book and the Land Use section.  Will have P & Z review this issue at their monthly meeting.
  • Employee performance evaluations- Mayor asked the Board to review the sample form and give comments back to her so a new form can be compiled.

No further business; motion made by Troy Watts and seconded by William Wagner to adjourn the study session at 8:40 p.m.  Vote taken.  Kane, Watts, Wagner, and Cline aye.

Deborah A. Cox, City Clerk



MARCH 2, 2015 (approved)

The regular council meeting was held at 7:00 p.m., March 2, 2015 in council chambers.

Mayor Jan Lehmkuhl called the meeting to order with the following in attendance: Board members: Troy Watts, William Wagner, Tony Cline and Jerry Kane. Quorum was present. City Clerk; Deborah Cox, Diane Simpson, Marc Schwenn, Les Gardner, Barbara Trent, Alan Minor, Inez Fry, Chuck Fry, Sharon Anderson, and James Hanson were also in attendance.

Tony Cline gave the invocation and led the Pledge of Allegiance to the American Flag.

Motion made by Jerry Kane and seconded by Troy Watts to accept the agenda which included the consent agenda and minutes from the last meetings. Vote taken. Aye -Cline, Kane, Watts, Wagner

CONTRACT WITH MORENET

MOREnet Alan Minor, University of Missouri MOREnet, and Dr. Collins, Ash Grove School Superintendent were present to discuss a proposal to enter into an agreement with the University of Missouri and the City of Ash Grove to install equipment on the water tower at 101 N. Calhoun. This equipment would provide a means for a microwave link to Ash Grove Schools in Bois D'Arc and Ash Grove. After discussion Troy Watts asked that our city attorney review this contract. Motion was made by Tony Cline and seconded by Jerry Kane to allow for the placement of this equipment with all expenses to be on our city water tower if contract is approved by the City Attorney. Vote taken. Unanimously approved.

MoDOT PHASE II Mayor Lehmkuhl informed the board the final walk through was completed with Hood-Rich, Olsson, and Whistler where a few issues were noted that still need to be addressed, mainly splattering on several buildings. This will be taken care of before final payment is made to Whistler. Also, Mayor Lehmkuhl asked about adding a step along the sidewalks on the south side of West Main Street. This could make the sidewalks more assessable and would also conceal the electrical conduit needed to be placed in the sidewalks to fix the street lighting. Board agreed to go forward with obtaining cost estimates for this project.

Motion made by Tony Cline and seconded by Jerry Kane to pay the bills after they are reviewed and signed. Vote taken. Unanimous.

LIQUOR LICENSE

Lester Gardner, owner of Crescent Moon Distillery, LLC, has submitted an application for a liquor license at 115 E Main Street. Mr. Gardner stated he will be applying for two state licenses; Retail Liquor License and Manufacturer-Solicitor, Wholesaler, Domestic Winery or Microbrewery Liquor License. He will be following the regulations set forth by the state which is mirrored in our municipal codes. Motion made by Troy Watts and seconded by Jerry Kane to approve the first step in the application process with letters sent out to all property owners within 300 ft of 115 E Main Street. Vote taken. Unanimously approved.

BUSINESS LICENSE ORDINANCE

BUSINESS LICENSE 605.303 Motion was made by Troy Watts and seconded by Jerry Kane to place Bill No. 2015-02 to repeal 605.303 of the municipal code pertaining to business license fees on its first reading. Vote taken. Watts, Kane, Cline, and Wagner aye. Read by the City Clerk. Motion made by Troy Watts and seconded by Jerry Kane to place Bill No. 2015-02 on its final reading. Vote taken. Unanimously approved. Read by the City Clerk. Motion made by Troy Watts and seconded by Jerry Kane to accept the final reading. Vote taken. Watts, Kane, Cline, and Wagner, aye. Ordinance # 986 was approved.

Motion made by William Wagner and seconded by Tony Cline to donate one 2015 season family pool pass to each of the following events; Bois D'Arc Carnival, Ash Grove Carnival, and Sparks in the Park. Vote taken. Unanimously approved.

Announcements made by Mayor Lehmkuhl:

• An ad will be placed in the Commonwealth to hire a seasonal employee for Public Works.
• A committee will be put in place to review the 2012 International Property Codes to our municipal ordinances. William Wagner volunteered to serve on this committee along with Jacob Marler and other citizens as appointed. Board asked for this committee to report back with their recommendations within 90 days.

Motion made by Troy Watts and seconded by Jerry Kane to adjourn the regular session and to go into closed session to discuss real estate and personnel issues at 7:35 p.m. Vote taken. Watts, Kane, Cline and Wagner, aye.

William Wagner made the motion to go back into the regular board meeting. Jerry Kane gave the second. Vote taken. Watts, Kane, Cline and Wagner, aye.

Mayor Lehmkuhl called the meeting to order with Jerry Kane, William Wagner, Tony Cline and Troy Watts.

Mayor Lehmkuhl announced the city will list the old nursing home on 400 N Meadowview for sale.

Mayor Lehmkuhl also announced the Board is considering appointing the Emergency Management Director within the Police Department. The officers have most of the training that is required.

No other decisions were made in closed session that could be announced in open session at this time.

Having no further business to discuss, motion made by William Wagner and seconded by Jerry Kane to adjourn the regular meeting at 8:50 p.m.. Vote taken. Cline, Watts, Wagner, Kane, aye.

 



FEBRUARY 17, 2015 APPROVED

 Mayor Jan Lehmkuhl called the Special Council meeting to order at 7:00 p.m. on February 17, 2015 in council chambers.

Members present:  Jan Lehmkuhl, Mayor; Troy Watts, Tony Cline, Jerry Kane, and William Wagner, Aldermen.  Also in attendance: City Clerk, Deborah Cox, Mel Gilbert, Sharon Anderson, Marc Schwenn and Michael Wagner

DUMP TRUCK SOLD   

The individual which was awarded the bid for the 1999 dump truck declined after seeing the vehicle.  The City Clerk contacted the second highest bidder and offered the vehicle to him.  After he came and inspected the vehicle, he too, did not want the vehicle.  He made a counter offer in the amount of $3,800.00 which was well above the #3 bid.  Mayor Lehmkuhl made the decision to go ahead and sell the truck in the amount of $3,800.00 instead of rebidding and maybe not being able to sell the truck at this time.

ORDINANCE AUTHORIZING THE  MAYOR TO ENTER INTO AN AGREEMENT  

 Motion was made by Troy Watts and seconded by Jerry Kane to place bill No. 2015-01 to enter into a partnership with Liberty Technical Solutions on its first reading.  Vote taken.  Watts, Kane, Cline, and Wagner aye.  Read by the City Clerk.  Motion made by Troy Watts and seconded by Tony Cline to place Bill No. 2015-01 on its final reading. .  Vote taken.  Unanimously approved.  Read by the City Clerk.  Motion made by Troy Watts and seconded by Jerry Kane to accept the final reading.  Vote taken.  Watts, Kane, Cline, and Wagner, aye.  Ordinance # 985 was approved.

Mayor Lehmkuhl announced the website is still changing weekly.  She is working on adding all area churches along with their links in the next few weeks. The Mayor would welcome input from the Board and citizens to what the people would like to see added in the future.

BUSINESS LICENSES

 The need to increase the business license was presented for discussion. The city currently charges $10.00 for a business license. The Mayor would like to offer a business directory on the website.  Attorney Mel Gilbert stated that increasing the fees can be justified with the increased postage, staff time, and the enhanced features offered through the website to city businesses.  Motion was made by Troy Watts and seconded by William Wagner to increase the Business License fees to $25.00 per year.  Vote taken.  Unanimously approved.  An ordinance with these new fees will be presented at the next regular board meeting in March.

Motion made by Jerry Kane and seconded by Troy Watts to pay the bills after they are reviewed and signed. Vote taken.  Unanimous.

Motion was made by Troy Watts and seconded by Jerry Kane to close the special session and go into study session at 7:21 p.m.  Vote taken.  Watts, Kane, Wagner, Cline, aye.

 STUDY SESSION

Mayor Lehmkuhl called the study session to order at 7:30 p.m. with Board Members Wagner, Kane, Cline and Watts.  Also in attendance; Deborah Cox, Mel Gilbert, Sharon Anderson, Marc Schwenn, and Michael Wagner.

Mayor asked if the Board had read the 2012 International Property Maintenance Codes and were ready to discuss the proposed changes.  Not having enough feedback, Mayor asked that this be tabled until the March study session.   

No further business; motion made by William Wagner and seconded by Jerry Kane to adjourn the study session at 7:46 p.m.  Vote taken.  Kane, Watts, Wagner, and Cline aye.

Deborah A Cox, City Clerk 



FEBRUARY 2, 2015  APPROVED

The regular council meeting was held at 7:00 p.m., February 2, 2015 in council chambers.

Mayor Jan Lehmkuhl called the meeting to order with the following in attendance:  Board members:  Troy Watts, William Wagner, Tony Cline and Jerry Kane. Quorum was present. City Clerk; Deborah Cox, Asst. Supt of Public Works; Charles Jones, Elizabeth Ikemeier, John Young, Diane Simpson, Marc Schwenn, Michael Wagner and Ryan Squibb were also in attendance. 

Tony Cline gave the invocation and led the Pledge of Allegiance to the American Flag.

Motion made by Jerry Kane and seconded by Tony Cline to accept the agenda which included the consent agenda and minutes from the last meetings.  Vote taken.  Aye -Cline, Kane, Watts, Wagner 

Elizabeth Ikemeier, 303 N. Calhoun, stated she had a problem with her water bill and asked the Board of Aldermen to explain her bill.  Charles Jones tried to explain how the water and sewer bills were calculated.   Mayor told Ms Ikemeier she would be glad to meet with her at City Hall during business hours if she would like to discuss it further. 

WEBSITE

Mayor Lehmkuhl proudly announced that the City’s website, www.ashgrovemo.gov was now up and running.  The City will continue to update and make improvements to the site.

LIBERTY TECHNICAL SOLUTIONS 

Mayor Lehmkuhl spoke with Liberty Technical Solutions concerning the proposed service agreement.  Liberty Tech has agreed to include the maintenance of the website in the $800.00 per month cost.  Charles Jones, Asst Public Works Director, presented a proposal from JCI on a SCADA package for the water towers and lift station.  After discussion, the Board agreed to stay with Liberty Tech for the SCADA coverage and review again before the end of our fiscal year.  Motion made by Tony Cline to enter into an agreement with Liberty Technical Solutions to provide the proposed partner plan benefits in the amount of $800 per month.  Seconded by Troy Watts.  Vote taken.  Unanimously approved. 

STREET LIGHTING  

No new business to discuss concerning street lights.

MoDOT PHASE II

Mayor Lehmkuhl stated another bollard will be placed on the northeast corner of Main Street and Calhoun.  There will be parking blocks places next to the flower beds on the parking lot as well as NO PARKING painted on the lot to help keep vehicles from driving over the flower beds.   Mayor Lehmkuhl also clarified that the monies allocated for the Gazebo is to work with the city engineer on design, not to construct a new one. 

AWNINGS 

No new discussion was needed.

Motion made by Troy Watts and seconded by Jerry Kane to pay the bills after they are reviewed and signed.  Vote taken.  Unanimous.

TREATMENT PLANT REPAIRS 

Charles Jones explained the repairs needed to replace parts that have been in place for over 20 years.  Two bids to repair the oxidation ditch rotors at the wastewater treatment plant were reviewed.  One was for labor only and the other was all inclusive labor and material.  Motion made by Tony Cline to award to Crews Construction, Inc. with a base bid of $18,727.00 with addition cost of $3,226.00  to sand blast and recoat with coal tar epoxy.  Seconded by Jerry Kane.  Vote taken.  Unanimously approved.

POOL MANAGER REAPPOINTED                          

A letter from David Raper asking to renew his contract for another season as pool manager was reviewed.  Motion made by Troy Watts and seconded by Tony Cline to reappoint David Raper as Pool Manager with the same agreement as last year.  Vote taken.  Unanimously approved.

Motion made by Troy Watts and seconded by William Wagner to enter into an Intergovernmental Cooperative Agreement with GreeneCounty to supply any asphalt overlay that would be needed in 2015.  Vote taken.  Unanimously approved.

A contract with Empire Electric was also included for the Board to review.  This will be presented in Ordinance form at the April Board of Aldermen meeting.

Having no further business to discuss, motion made by Tony Cline and seconded by Troy Watts to adjourn the regular meeting at 7:58 p.m..  Vote taken.  Cline, Watts, Wagner, Kane, aye.

                              Deborah A. Cox, City Clerk



JANUARY 20, 2015 -APPROVED

Mayor Jan Lehmkuhl called the Special Council meeting to order at 7:05 p.m. on January 20, 2015.

Members present:  Jan Lehmkuhl, Mayor; Troy Watts, Tony Cline, Jerry Kane, and William Wagner, Aldermen.  Also in attendance: Officer Jacob Marler, City Clerk Deborah Cox, Sharon Anderson, John Young, and Diana Simpson.

BIDS FOR CITY VEHICLES  

Five bids for the 2008 Dodge Charger were opened and reviewed.   Motion made by Troy Watts to award to David Richter in the amount of $3,260.00.  Seconded by William Wagner.  Vote taken.  Unanimously approved.  Five bids for the 1999 Chevy dump flat bed truck were also opened and reviewed.  Motion made by Troy Watts to award to ProLawn in the amount of $4,777.00.  Vote taken.   Unanimously approved.

LIBERTY TECHINCAL SOLUTIONS PROPOSAL

 Mayor asked to table the proposal for the service partnership with Liberty Technical Solutions until Public Works gets a quote from another vendor.  Motion made by Troy Watts and seconded by Tony Cline.  Vote taken.  Unanimously approved.

Motion was made by Troy Watts and seconded by Jerry Kane to close the special session and go into study session at 7:23 p.m.  Vote taken.  Unanimously approved.

STUDY SESSION

Mayor Lehmkuhl called the study session to order at 7:45 p.m. with Board Members Wagner, Kane, Cline and Watts.  Also in attendance, Officer Marler, Sharon Anderson, John Young and Diana Simpson.

Mayor asked Officer Marler to attend the study session to discuss the reason why the City’s Police Officers aren’t able to issue tickets on certain offenses.  Marler explained that the ordinances on the books and the Property Maintenance Code Book conflict with each other making it impossible to issue citations.  Jerry Kane stated the only way to do this will be to start on the first page and continue page by page and make the changes needed as we go.  Mayor Lehmkuhl asked the Board to take the book home and read it before next study session.

No further business; motion made by William Wagner and seconded by Jerry Kane to adjourn the study session at 8:37 p.m.  Vote taken.  Kane, Watts, Wagner, and Cline aye.

Deborah A. Cox, City Clerk



  

JANUARY 5, 2015-  APPROVED

The regular council meeting was held at 7:00 p.m., January 5, 2015 in council chambers.

Mayor Jan Lehmkuhl called the meeting to order with the following in attendance:  Board members:  Troy Watts, William Wagner, and Jerry Kane. (Tony Cline was not in attendance)  Quorum was present. City Clerk, Deborah Cox, Ron Mark, Sharon Anderson, Scott Jones, Les Rowe, Jeff Voris, Mel Gilbert, Les Gardner, and Ryan Squibb were also in attendance.

Troy Watts gave the invocation and led the Pledge of Allegiance to the American Flag.

Motion made by Jerry Kane and seconded by Troy Watts to accept the agenda which included  the consent agenda and minutes from the last meetings.  Vote taken.  Unanimous approved.

LIBERTY TECHNICAL SOLUTIONS 

Scott Jones, Les Rowe, and Jeff Voris from Liberty Technical Solutions were present to answer any questions on the proposed service agreement.  Les Rowe again explained why the well pumps didn’t work and caused the voluntary boil order on the system in November. This service partner plan presented would help in monitoring the system.  It would be the City’s 27/7 watch dog.  The agreement would be on a 30 day contract, if the city decides its not needed then the city would just not pay from that point forward.  Motion was made by Troy Watts and seconded by Jerry Kane to table the decision until more costs can be compared.

Mayor Lehmkuhl stated the city’s website is very close to being ready.  She is continuing to work with the programer and should be able to release the address in a couple of weeks.

MAIN STREET LAMPS

Mayor Lehmkuhl explained that the lamp posts that were installed on the corners of Calhoun and Main were not the ones that were in the MoDOT’s  plan.  The plans called for a double lamp but single lamps were ordered and installed.  Motion was made by Troy Watts and seconded by Jerry Kane to leave the single lamps at this time.  Vote taken.  Unanimous.    Motion was made by Jerry Kane and seconded by Troy Watts to go forward with the rewiring of 14 Main Street Lamps to have all electricity metered through the City.  Vote taken. Unanimously approved.

MoDOT PHASE II                                                                       

Mayor Lehmkuhl stated the gazebo and city parking lot on East Main Street still needs to be addressed.  Motion was made by Jerry Kane and seconded by William Wagner to go forward with consulting with an engineer for this project.  Vote taken.  Kane, Wagner aye, Watts nay.  Motion carried.

CITY ENGINEER                                                                       

Motion made by Jerry Kane and seconded by Troy Watts to contract with Olsson Engineering for all engineering projects.  This firm will be used as needed with only being paid with each project, not on a retainer.   Vote taken.  Unanimously approved.

CITY HALL AWNINGS                                                                

Motion made by Jerry Kane to use funds budgeted for a new front door entrance to purchase awnings for the front of City Hall and the back door of the Police Department.  Vote taken.  Unanimously approved.       

Motion made by Jerry Kane and seconded by Troy Watts to pay the bills after they are reviewed and signed. Vote taken.  Unanimous.

HANDHELD METER READERS                                                   

Motion made by Troy Watts and seconded by Jerry Kane to go forward with purchasing new handheld meter readers for the water department.  The meter readers that are currently being used were purchased in 2005 with only one still working properly.  Vote taken.  Unanimously approved.

BOARD OF ADJUSTMENTS APPOINTMENTS                       

Motion made by Jerry Kane and seconded by Troy Watts to accept the recommendations of Mayor Lehmkuhl to appoint June Owen and Nicholas Wand to the Board of Adjustments.  Vote taken.  Unanimously approved.

Motion made by Troy Watts and seconded by Jerry Kane to go into closed session to discuss personnel matters at 8:08 p.m.  Vote taken.  Watts, Kane, Wagner aye.

Motion made by Jerry Kane and seconded by William Wagner to go back into regular session at 9:32 p.m. with Mayor Lehmkuhl, Board members , Kane, Watts and Wagner.  Vote taken.  Unanimous.

City Attorney Mel Gilbert discussed an upcoming Board of Adjustment meeting and what needed to take place in the meeting.  He brought some information regarding the meeting and asked that the Board members read and understand what their duties are on the Board.  He went on to say he would be at the meeting but could not say anything that might sway the decision of any of the Board members.

Mayor Lehmkuhl announced that no other decisions were made in closed session that could be announced in open session at this time.

Having no further business to discuss, motion made by Jerry Kane and seconded by William Wagner to adjourn the regular meeting at 9:35 p.m..  Vote taken.  Unanimous.  Motion carried.

Deborah A. Cox, City Clerk