Board of Aldermen Meeting Minutes

JUNE 1, 2015 (approved)

Mayor Jan Lehmkuhl called the regular Board meeting to order at 7:00 p.m. on June 1, 2015.

Board Members present:  Jan Lehmkuhl, Mayor; Troy Watts, Jerry Kane, Sharon Anderson, and Diana Simpson, Aldermen.  Also in attendance: City Clerk, Deborah Cox, Max Murray and Ryan Squibb.

Sharon Anderson gave the invocation and led the Pledge of Allegiance to the American Flag.

Motion made by Troy Watts and seconded by Jerry Kane to approve the consent agenda as presented which includes the minutes from the last meetings.  Vote taken.  Unanimously approved.

WCA CONTRACT EXTENDED

Max Murray, representing Waste Corporation of Missouri, Inc, presented a proposal to extend the original contract for one additional year.  This addendum for solid waste disposal services will run for an additional one year with no price increase in services guaranteed until August 31, 2016.  Motion made by Troy Watts and seconded by Jerry Kane to extend the contract with WCA for one year.  Vote taken.  Unanimously approved.   

Motion made by Jerry Kane and seconded by Troy Watts to pay the bills after they are reviewed and signed. Vote taken.  Unanimous.

2015-2016 BUDGET ORDINANCE

Motion was made by Troy Watts and seconded by Jerry Kane to place Bill No. 2015-08 adopting the 2015-2016 Budget on its first reading.  Vote taken.  Kane, Watts, Anderson, and Simpson aye.  Read by the City Clerk.  Motion made by Troy Watts and seconded by Jerry Kane to approve the first reading of Bill No. 2015-08.  Vote taken. Kane, Watts, Anderson, and Simpson aye.  Motion made to place Bill No. 2015-08 on its final reading by Jerry Kane.  Seconded by Troy Watts.  Vote taken.  Kane, Watts, Anderson, and Simpson aye.  Read by the City Clerk.  Motion made by Troy Watts and seconded by Diana Simpson to approve the final reading of Bill No. 2015-08.  Vote taken. Kane, Watts, Anderson, and Simpson aye.  Ordinance #992  passed and in effect as of July 1, 2015.

Motion made by Troy Watts and seconded by Jerry Kane to authorize the destruction of records that had meet the retention schedule set forth in RSMo 109.230:

 RECORD SERIES                                                                       INCLUSIVE DATES                                                RETENTION                                                                                                                                              

Meter Reading Books                                                                        07/2006 - 06/2007                                                       5 Years 

                                                                                                       07/2007 - 06/2008                                                       5 Years 

                                                                                                       07/2008 - 06/2009                                                       5 Years 

Utility Billing Applications (Customer Account Card File)                   07/2006 - 06/2007                                                       5 Years 

                                                                                                       07/2007 - 06/2008                                                       5 Years 

                                                                                                       07/2008 - 06/2009                                                       5 Years 

Business License                                                                             Prior to 06/30/2012                                                      2 Years 

Revenues                                                                                         07/2008-06/2009                                                         2 Years 

                                                                                                      07/2009-06/2010                                                          2 Years 

                                                                                                      07/2010-06/2011                                                          2 Years 

                                                                                                      07/2011-06/2012                                                          2 Years 

Bank Statements                                                                              07/01/2007- 06/30/2008                                                5 Years

Vote taken.  Unanimously approved.

PARK ADVISIORY BOARD APPOINTMENTS 

Mayor Jan Lehmkuhl made the following recommendation to the Ash Grove Park Advisory Board:  Elaine Bowers, Pat Cook and Donna Gray.  Motion made by Troy Watts and seconded by Jerry Kane to approve these recommendations.  Vote taken.  Unanimously approved. 

ADDENDUM TO WCA CONTRACT #993 

Motion was made by Troy Watts and seconded by Jerry Kane to place Bill No. 2015-19,  authorizing the Mayor to enter into an agreement with WCA for an additional year contract,  on its first reading.  Vote taken.  Kane, Watts, Anderson, and Simpson aye.  Read by the City Clerk.  Motion made by Troy Watts and seconded by Jerry Kane to approve the first reading of Bill No. 2015-19.  Vote taken. Kane, Watts, Anderson, and Simpson aye.  Motion made to place Bill No. 2015-19 on its final reading by Jerry Kane.  Seconded by Troy Watts.  Vote taken.  Kane, Watts, Anderson, and Simpson aye.  Read by the City Clerk.  Motion made by Troy Watts and seconded by Diana Simpson to approve the final reading of Bill No. 2015-19.  Vote taken. Kane, Watts, Anderson, and Simpson aye.  Ordinance #993 passed and in will go into effect on September 1, 2015.

The City Clerk commented on the LAGERS training which she attended last week.  Over 16,950 retirees in the system with annual benefits of $215,653,341 paid out. 

Motion made by Troy Watts and seconded by Jerry Kane to go into closed session to discuss personnel and real estate issues at 7:20 p.m.  Vote taken.  Kane, Watts, Anderson and Simpson aye.

Motion made by Jerry Kane and seconded by Troy Watts to go back into regular meeting.  Vote was unanimous.  Motion carried.

Mayor Jan Lehmkuhl called the meeting back to order at 7:53p.m. with Jerry Kane, Diana Simpson, Sharon Anderson, and Troy Watts.

Mayor Lehmkuhl announced that no decisions were made in closed session that could be announced in open session.

Having no further business to discuss, Diana Simpson made a motion to adjourn at 7:55 p.m. with Sharon Anderson giving the second.  Vote was unanimous. Motion carried.

Deborah A. Cox, City Clerk