Board of Aldermen Meeting Minutes

AUGUST 17, 2015 (approved)

Public Hearing: The public hearing was called to order at 7:00 p.m. in council chambers at 100 W. Main St., Ash Grove, Missouri by Mayor Jan Lehmkuhl.   This hearing was called to give the citizens of Ash Grove the opportunity to comment on the proposed tax levy of .5531 for 2015.   Mayor Lehmkuhl stated the rate would remain the same as last year.  No other comments were made.  Mayor Lehmkuhl then closed the Public Hearing.

Mayor Jan Lehmkuhl called the Special Session of the Board of Aldermen to order at 7:02 p.m. on August 17, 2015 with the following Board Members present:  Jerry Kane, Troy Watts, Sharon Anderson, and Diana Simpson.  Others present were City Clerk Deborah Cox, Les Gardner, Barb Gardner, William Clark, Nikkie Compton and Mel Gilbert.

FAÇADE CHAGES APPROVED                                              Lester Gardner presented proposed changes to the façade of 115 E. Main Street and 119 E. Main Street.  After discussion, motion was made by Jerry Kane and seconded by Diana Simpson to accept the purposed changes to these Historic buildings.  Mr. Gardner also asked permission to close the alley behind 101 and 103 E. Main Street to set a dumpster to clean out 103 E. Main St.  He would like to have it closed on a Thursday, Friday and Saturday.  Mr. Gardner will contact the property owners and will have barricades placed prior to closing the alley.  Motion made to allow for this closing by Sharon Anderson and seconded by Diana Simpson.  Vote taken.  Unanimously approved.

LEASE RENEWAL FOR 111 E. MAIN ST.                               Mayor Lehmkuhl presented a real estate lease agreement between the City and Lester Gardner for property at 111 E. Main Street.  Motion made by Troy Watts to extend the contract for another year with the same terms.  Seconded by Sharon Anderson.  Vote taken.  Unanimously approved.

2015 TAX LEVY ORDINANCE                                                 Motion made by Troy Watts and seconded by Jerry Kane to place Bill 2015-19, setting the tax levy for 2015 on its first reading.  Vote taken.  Unanimously approved.  City Clerk read the bill.  Motion made by Jerry Kane and seconded by Tony Cline to accept the first reading.  Vote taken.  Unanimously approved.  Motion made by Troy Watts and seconded by Jerry Kane to place Bill 2015-19 on its second reading.  Vote taken.  Unanimous.  City Clerk read the ordinance.  Motion made by Jerry Kane and seconded by Tony Cline to accept the final reading of Bill 2015-19 setting the tax levy for 2015 to $.5531.  Vote taken.  Cline, Kane, Wagner, and Watts, aye.  Ordinance #1003 passed.

MOU WITH CITY OF REPUBLIC                                           Motion was made by Jerry Kane to place Bill No 2015-20, authorizing the Mayor to enter into an Intergovernmental Cooperative Agreement on behalf of the City of Ash Grove with the City of Republic to provide mutual aid for jail and court services.  Seconded by Troy Watts.  Vote taken.  Unanimously approved.  Bill No. 2015-20 was read by the City Clerk.  Motion made by Troy Watts and seconded Jerry Kane to accept the first reading of Bill No. 2015-20.  Vote taken.  Unanimously approved.  Motion made by Troy Watts and seconded by Diana Simpson to place Bill No. 2015-20 on its seconded reading.  Vote taken.  Unanimously approved.  Read by City Clerk.  Motion made by Troy Watts and seconded by Jerry Kane to accept the final reading.  Vote taken.  Watts, Kane, Anderson, and Simpson aye.  Ordinance #1004 passed.

LIQUOR LICENSE APPROVED                                              William Clark, owner of “New Store” had submitted an application to sell packaged liquor at 100 E. Boone.  After reviewing application, motion was made by Sharon Anderson and seconded by Diana Simpson to approve the request for Mr. Clark to go forward with obtaining his license from the State. Vote taken.  Unanimously approved.

GROUNDS KEEPER POSITION                                             Mayor Lehmkuhl would like to recommend changing the seasonal public works position to a full time position and have it be a grounds keeper position for the City.  This would include all mowing and maintenance of all of the equipment with a starting salary of $10.25 per hour.  Motion made by Diana Simpson and seconded by Jerry Kane to offer this to William Dunfield and to waive the probation period.  Vote taken.  Unanimously approved.

Chief Phillips has been working to revise the job description and the hiring process to employ a new Police Officer.   Mayor Lehmkuhl explained the trend for physicals has changed to only one physical to make sure they are qualified for the position.   The Board agreed that Chief Phillips should go forward with the revisions.

The Board discussed the proposed changes to the Land Use section of the Municipal Code Book.  These changes are

  • Agricultures Uses General definitions (changing from 3 acres to 10 acres)

Livestock definitions

  • Agriculture Uses Limited definitions
  • Change to Historical District Residential Uses on Ground Floor (buildings that cannot accommodate both residential requirements and required 500 sq ft commercial requirements shall have no ground floor residential uses.)

Motion made by Troy Watts and seconded by Diana Simpson to table these issues for further study.  This will be sent back to Planning & Zoning for another recommendation.

Attorney Mel Gilbert gave an update on the MML conference to be help in Ash Grove in October.  He also stated the Newly Elected Official Manual, which he helped with) is now available.

No further business.  Troy Watts made a motion to adjourn at 8:45 p.m. with Jerry Kane giving the second.  Kane, Watts, Anderson and Simpson aye.

Deborah A. Cox, City Clerk