Board of Aldermen Meeting Minutes


DECEMBER 7, 2015

Mayor Jan Lehmkuhl called the regular Board meeting to order at 7:00 p.m. on December 7, 2015.

Board Members present:  Jan Lehmkuhl, Mayor; Troy Watts, Jerry Kane, Deanna Monnig and Sharon Anderson, Aldermen.   Also in attendance: Deborah Cox, City Clerk, Brenda Ellsworth, Mel Gilbert, Les Gardner, Barbara Gardner and Ryan Squibb.

Mayor Lehmkuhl stated that today is a day to remember and honor the victims that were killed in the Japanese surprise attack on Peal Harbor on December 7, 1941.  They paid the price to secure a victory of hope and freedom.  She offered a prayer of thanks for their strength, bravery and sacrifice.  Mayor Lehmkuhl then led the Pledge of Allegiance to the American Flag.

Motion made by Troy Watts and seconded by Jerry Kane to approve the consent agenda as presented which includes the minutes from the last meetings.  Vote taken.  Unanimously approved.

COMPREHENSIVE PLAN   Brenda Ellsworth was present to update her progress on the City of Ash Grove’s Comprehensive Plan.  She stated the biggest issue is storm water and storm water management.  The city will need to learn DNR standards and use “Best Management Practices”.  The city is within the Sac River Water Shed which is holding several meetings in the next month.  Ms. Ellsworth encouraged the Board to attend these meetings.  She also stated that the plan should be completed by the end of the month.

RFQ FOR DNR GRANT     The Request for Qualifications for professional engineering services to apply for the Missouri Department of Natural Resources Clean Water Small Community Engineering Assistance Grant Application was reviewed.  Mayor Lehmkuhl asked the Board to go with the recommendation from Public Works employees – Olsson Engineering.  Olsson scored the highest out of the five proposals submitted.  Motion made by Troy Watts and seconded by Deanna Monnig to obtain Olsson Engineering for this project.  Vote taken.  Unanimously approved.

Motion made by Jerry Kane and seconded by Sharon Anderson to pay the bills after they are reviewed and signed. Vote taken.  Unanimous.

POLICE POLICY – LEXIPOL    Brian Phillips, Interim Police Chief, presented information on Lexipol,  a computer based company which will write and maintain the Police Department Policies.  Over 40 agencies in Missouri are currently using this company. Chief Phillips explained the policy is a working, continually changing document.  After discussion, motion was made by Deanna Monnig and seconded by Jerry Kane to contract with Lexipol for 1 year with the cost of $2,475.00 to be locked in for a two year term.  Troy Watts stated the Police Department are always asking for more, would this satisfy them and would the new police chief want to use Lexipol.  Jerry Kane stated this would still be a cheaper solution using less manpower to continue the law updates.  Vote taken.   Kane, Anderson, and Monnig aye.  Watts, nay.

TREE BOARD APPOINTMENT   Mayor Lehmkuhl recommended the following be added to the Ash Grove Tree Board: Bill Dunfield and Pat Cook.  Motion made by Jerry Kane to accept this recommendations as presented.  Seconded by Troy Watts.  Vote taken.  Unanimously approved.

The Board agreed to change the second Board Meeting to Monday, December 28, 2015.

2016 ELECTION ORDINANCE   Motion made by Troy Watts and seconded by Jerry Kane to place Bill No. 2015-24 calling for the April 2016 Election on its first reading.  Vote taken.  Unanimous.    Read by the City Clerk.  Motion made to accept the first reading by Troy Watts and seconded by Jerry Kane.  Vote taken.  Unanimous.  Motion made to place Bill No. 2015-24 on its final reading by Troy Watts and seconded by Tony Cline.  Vote taken.  Unanimous.  Read by the City Clerk.  Motion made to accept the final reading by Troy Watts and seconded by Jerry Kane.  Vote taken.  Kane, Anderson, Monnig and Watts, aye. Ordinance # 1008 calling for the April 2, 2016 election passed unanimously.

ORDINANCE TO REAPPOINT CITY ATTORNEY   Motion was made by Troy Watts and seconded by Jerry Kane to place Bill number 2015-25, appointing and setting compensation for the city attorney for 2016 on its first reading.  Vote taken.  Unanimously approved.  Read by City Clerk.  Motion made by Troy Watts and seconded by Deanna Monnig to accept the first reading of Bill # 2015-25.  Vote taken.  Unanimously approved.  Motion made by Troy Watts and seconded by Jerry Kane to place Bill #2015-25 on its final.  Vote taken.  Unanimously  approved.  Read by City Clerk.  Motion made by Troy Watts and seconded by Jerry Kane to accept the final reading of Bill #2015-25.  Vote taken.  Watts, Kane, Anderson and Monnig aye.  Ordinance #1009 approved and passed. 

After reviewing the proposed ordinance to adopt the 2012 International Property Maintenance Code, Mayor Lehmkuhl asked that the Board table this ordinance until the new Community Standards ordinance (Chapter 215 of the Ash Grove Municipal Code) can be revised.  They will both be presented at the next meeting.

No other announcements were made.

Motion was made to go into closed session for personnel issues (RSMo 610.021.3) real estate (RSMo 610.021.2) and litigation (RSMo 610.021.1) by Troy Watts and seconded by Jerry Kane at 8:15 p.m.  Vote taken.  Watts, Kane, Anderson and Monnig aye.

Motion made by Jerry Kane and seconded by Sharon Anderson to go back into regular session at 9:22 p.m.   Vote was unanimous.  Motion carried.

Mayor Lehmkuhl called the meeting back to order with Troy Watts, Sharon Anderson, Jerry Kane,  Deanna Monnig and Mel Gilbert.

Mayor Lehmkuhl also announced that no other city business was discussed in closed session that could be discussed in open session.

Having no further business to discuss, Jerry Kane made a motion to adjourn at 9:24 p.m. with Sharon Anderson giving the second.  Vote was unanimous.  Motion carried.

Deborah A. Cox, City Clerk