Board of Aldermen Meeting Minutes


JANUARY 4, 2016

Mayor Jan Lehmkuhl called the regular Board meeting to order at 7:00 p.m. on January 4, 2016.

Board Members present:  Jan Lehmkuhl, Mayor; Troy Watts, Jerry Kane, Sharon Anderson, and Deanna Monnig, Aldermen.  Also in attendance: City Clerk, Deborah Cox, Jeff Bowman, Jared Jones, Kim Grant, Ron Monnig, Inez Fry and Ryan Squibb.

Deanna Monnig gave the invocation and led the Pledge of Allegiance to the American Flag.

Motion made by Jerry Kane and seconded by Sharon Anderson to approve the consent agenda as presented which includes the minutes from the last meetings.  Vote taken.  Unanimously approved.

2014-2015 AUDIT REPORT         Marshall Decker, Decker & DeGood, PC, presented the 2014-2015 audit.  The City of Ash Grove again had a clean opinion, which is the best audit you can get. He explained that new GASB regulation had caused the audit to be completed a little later than normal. Motion was made by Troy Watts and seconded by Jerry Kane to accept the audit as presented.  Vote taken.  Unanimously approved.  Copies of the audit are available for review at City Hall.

FIRE DEPARTMENT WATER DRAINAGE     Jeff Bowman represented the Ash Grove Fire Protection District Board in asking that the City address the water drainage issue at the Fire Station on Piper Road.  They have flooding from the back of the buildings which has been funneled to the ditch in front along Piper Rd.  The ditch is not able to carry the water.  Mayor Lehmkuhl stated they would check with the County, and find out how would be addressing the problem.  If it is the City’s, Public Works employees will take care of it.  

Mayor Lehmkuhl stated that Brenda Ellsworth has not completed the Comprehensive Plan.  When complete, she will be presenting it to Planning and Zoning for their review before bring it to the Board of Aldermen.

2012 EDITION OF THE INTERNATIONAL PROPERTY MAINTENANCE CODE    Motion was made by Troy Watts and seconded by Jerry Kane to place Bill No. 2016-1, adopting the 2012 Edition of the International Property Maintenance Code on its first reading.  Vote taken.  Kane, Watts, Anderson, and Monnig aye.  Read by the City Clerk.  Motion made by Troy Watts and seconded by Jerry Kane to approve the first reading of Bill No. 2016-1.  Vote taken. Kane, Watts, Anderson, and Monnig aye.  Motion made to place Bill No. 2015-18 on its final reading by Jerry Kane.  Seconded by Troy Watts.  Vote taken.  Kane, Watts, Anderson, and Monnig aye.  Read by the City Clerk.  Motion made by Troy Watts and seconded by Jerry Kane to approve the final reading of Bill No. 2015-18.  Vote taken. Kane, Watts, Anderson, and Monnig aye.  Ordinance #1010 passed.

ORDINANCE REPEALING CHAPTER 215 COMMUNTIY STANDARDS    Motion was made by Troy Watts and seconded by   Jerry Kane to place Bill No. 2016-2, repealing Chapter 215 of the Municipal Code and replacing it with a new chapter 215.  Vote taken.  Kane, Watts, Anderson, and Monnig aye.  Read by the City Clerk.  Motion made by Troy Watts and seconded by Sharon Anderson to approve the first reading of Bill No. 2016-2.  Vote taken. Kane, Watts, Anderson, and Monnig aye.  Motion made to place Bill No. 2016-2 on its final reading by Jerry Kane.  Seconded by Troy Watts.  Vote taken.  Kane, Watts, Anderson, and Monnig aye.  Read by the City Clerk.  Motion made by Troy Watts and seconded by Jerry Kane to approve the final reading of Bill No. 2016-2.  Vote taken. Kane, Watts, Anderson, and Monnig aye.  Ordinance #1011 passed.

ORDINANCE AMENDING CHAPTER 505.050 BUILDING INSPECTOR Motion was made by Troy Watts and seconded by Jerry Kane to place Bill No. 2016-3, amending Chapter 505.050-Building Inspector.  Vote taken.  Kane, Watts, Anderson, and Monnig aye.  Read by the City Clerk.  Motion made by Troy Watts and seconded by Deanna Monnig to approve the first reading of Bill No. 2016-3.  Vote taken. Kane, Watts, Anderson, and Monnig aye.  Motion made to place Bill No. 2016-3 on its final reading by Jerry Kane.  Seconded by Troy Watts.  Vote taken.  Kane, Watts, Anderson, and Monnig aye.  Read by the City Clerk.  Motion made by Troy Watts and seconded by Jerry Kane to approve the final reading of Bill No. 2016-3.  Vote taken. Kane, Watts, Anderson, and Monnig aye.  Ordinance #1012 passed.

ORDINANCE ADDING NEW SECTION 355.110 LONG TERM PARKING OF OPERABLE VEHICLES  Motion was made by Jerry Kane and seconded by Sharon Anderson to place Bill No. 2016-4, adding a new section to that Ash Grove Municipal Code – 355.110 Long Term Parking of Operable Vehicles.   Vote taken.  Kane,  Anderson, and Monnig aye.  Watts, nay.  Read by the City Clerk.  Motion made by Jerry Kane and seconded by Deanna Monnig to approve the first reading of Bill No. 2016-4.  Vote taken. Kane, Anderson, and Monnig aye.  Watts, nay.  Motion made to place Bill No. 2016-4 on its final reading by Jerry Kane.  Seconded by Deanna Monnig.  Vote taken.  Kane, Anderson, and Monnig aye.  Watts, nay.  Read by the City Clerk.  Motion made by Sharon Anderson and seconded by Jerry Kane to approve the final reading of Bill No. 2016-4.  Vote taken. Kane, Anderson, and Monnig aye.  Watts, nay.  Ordinance #1013 passed.

ORDINANCE INCREASING SALARY OF CITY CLERK  Motion was made by Troy Watts and seconded by  Jerry Kane to place Bill No. 2016-5, increasing the salary of the City Clerk.   Vote taken.  Kane, Watts, Anderson, and Monnig aye.  Read by the City Clerk.  Motion made by Troy Watts and seconded by Sharon Monnig to approve the first reading of Bill No. 2016-5.  Vote taken. Kane, Watts, Anderson, and Monnig aye.  Motion made to place Bill No. 2016-5 on its final reading by Jerry Kane.  Seconded by Troy Watts.  Vote taken.  Kane, Watts, Anderson, and Monnig aye.  Read by the City Clerk.  Motion made by Troy Watts and seconded by Jerry Kane to approve the final reading of Bill No. 2016-5.  Vote taken. Kane, Watts, Anderson, and Monnig aye.  Ordinance #1014 passed.

Motion made by Troy Watts and seconded by Jerry Kane to pay the bills after they are reviewed and signed. Vote taken.  Unanimous.

GAP ENGINEERING   Mayor Lehmkuhl stated she has been in contact with the owner of Gap Engineering and they have discussed some options including a lease with option to purchase. The City will need to bring in a realtor to find the fair market value of the property.  Mayor Lehmkuhl will be in contact with the City’s attorney and have some answers for Gap Engineering before the end of January.

Motion made by Troy Watts and seconded by Jerry Kane to go into closed session to discuss personnel issues at 7:58 p.m.  Vote taken.  Kane, Watts, Anderson and Monnig aye.

Motion made by Jerry Kane and seconded by Troy Watts to go back into regular meeting.  Vote was unanimous.  Motion carried.   

Mayor Jan Lehmkuhl called the meeting back to order at 8:14 p.m. with Jerry Kane, Deanna Monnig, Sharon Anderson, and Troy Watts.

Mayor Lehmkuhl announced that no decisions were made in closed session that could be announced in open session.

Having no further business to discuss, Deanna Monnig made a motion to adjourn at 8:16 p.m. with Sharon Anderson giving the second.  Vote was unanimous.  Motion carried.

Deborah A. Cox, City Clerk