Board of Aldermen Meeting Minutes


FEBRUARY 1, 2016

Mayor Jan Lehmkuhl called the regular Board meeting to order at 7:00 p.m. on February 1, 2016.

Board Members present:  Jan Lehmkuhl, Mayor; Troy Watts, Jerry Kane, Sharon Anderson, and Deanna Monnig, Aldermen.  Also in attendance: City Clerk, Deborah Cox, Les Gardner, Barb Trent, Chuck Fry, Inez Fry and Ryan Squibb.

Sharon Anderson gave the invocation and led the Pledge of Allegiance to the American Flag.

Motion made by Jerry Kane and seconded by Troy Watts to amend the agenda to add an Ordinance authorizing the Mayor to enter into a contract with SOCS.  Vote taken.  Unanimously approved.

Motion made by Jerry Kane and seconded by Sharon Anderson to approve the amended agenda and consent agenda as presented which includes the minutes from the last meetings.  Vote taken.  Unanimously approved.

COMPREHENSIVE PLAN PRESENTED         Brenda Ellsworth presented the draft Comprehensive Plan for the Board to review.   Ellsworth outlined the contents of the plan.  Mayor Lehmkuhl asked that since there was only one copy, could it be left at City Hall for the Board to review prior to the study session on February 16, 2016.  At that time, the draft copy can be reviewed by the full Board.

Mayor informed the Board the final stages are underway in hiring a new Police Chief.  Waiting now for the background checks to be completed.

BROWNFIELD REPORT          Mayor Lehmkuhl received the final Brownfields report today but had not had time to review the full report.  She did report the Old Nursing Home has mold, asbestos and lead and 104 W Main has asbestos and lead.  Mayor Lehmkuhl will be pursuing a grant that will assist with the abatement process.

Gap Engineering is still interested in purchasing the property in the Industrial Area.  They will be working hand in hand with purchasing the adjacent property and the city property at the same time.

CONDEMNATION PROCEDURES        A letter had been sent to the property owners of 405 E Washington concerning starting condemnation procedures.  The property owner responded stating they would start cleaning up the burned out house by March 1, 2016.  Mayor Lehmkuhl will be responding to their letter giving the property owners a firm date to have this completed.

POOL MANAGER CONTRACT RENEWED        The Pool Managers Contract was reviewed.  The Board would like to add a few new duties to that contract – volleyball leagues, disk golf leagues, and organizing horseshoe tournaments.   Motion was made by Troy Watts and seconded by Jerry Kane to renew this contract with David Raper with these changes added.  Motion made.  Unanimously approved. 

Motion made by Jerry Kane and seconded by Sharon Anderson to pay the bills after they are reviewed and signed. Vote taken.  Unanimous.

MAIN STREET ARTWORK      Mayor Lehmkuhl informed the Board that a piece of artwork has been made and will be on loan to the city which will be displayed on Main Street.  An announcement with an unveiling will be coming very soon.

JOB SHADOW PROJECT        The Ash Grove High School will be starting a job shadowing project to provide students an opportunity to explore career options.  A request came into the Police

Department which would have a student shadowing for a minimum of 6 hours.  After discussion, the Board did not feel the department was in a position to allow this until a new Chief has been hired. 

ORDINANCE AUTHORIZING CONTRACT  WITH OLSSON ASSOCIATES       Motion was made by Troy Watts and seconded by Jerry Kane to place Bill No. 2016-6, authorizing the Mayor to enter into an agreement with Olsson Associates for engineering services.  Vote taken.  Kane, Watts, Anderson, and Monnig aye.  Read by the City Clerk.  Motion made by Troy Watts and seconded by Sharon Anderson to approve the first reading of Bill No. 2016-6.  Vote taken. Kane, Watts, Anderson, and Monnig aye.  Motion made to place Bill No. 2016-6 on its final reading by Jerry Kane.  Seconded by Troy Watts.  Vote taken.  Kane, Watts, Anderson, and Monnig aye.  Read by the City Clerk.  Motion made by Troy Watts and seconded by Jerry Kane to approve the final reading of Bill No. 2016-6.  Vote taken. Kane, Watts, Anderson, and Monnig aye.  Ordinance #1015 passed. 

Olsson Associates will be writing the specification for the water tower maintenance bids to be completed by June 30, 2016.

ORDINANCE AUTHORIZING CONTRACT  WITH SOCS                 Motion was made by Troy Watts and seconded by Jerry Kane to place Bill No. 2016-7, authorizing the Mayor to enter into an agreement with SOCS (Simplified Online Communication System).  Vote taken.  Kane, Watts, Anderson, and Monnig aye.  Read by the City Clerk.  Motion made by Troy Watts and seconded by Deanna Monnig to approve the first reading of Bill No. 2016-7.  Vote taken. Kane, Watts, Anderson, and Monnig aye.  Motion made to place Bill No. 2016-7 on its final reading by Jerry Kane.  Seconded by Troy Watts.  Vote taken.  Kane, Watts, Anderson, and Monnig aye.  Read by the City Clerk.  Motion made by Troy Watts and seconded by Jerry Kane to approve the final reading of Bill No. 2016-7.  Vote taken. Kane, Watts, Anderson, and Monnig aye.  Ordinance #1016 passed.

ANNOUCEMENTS

  • Police Officer Julisa Allen had submitted a request to rescind her resignation letter submitted in January.  The Board approved this request and she will continue her employment with the Ash Grove Police Department.

Motion made by Troy Watts and seconded by Jerry Kane to go into closed session to discuss personnel issues at 8:05 p.m.  Vote taken.  Kane, Watts, Anderson and Monnig aye.

Motion made by Jerry Kane and seconded by Troy Watts to go back into regular meeting.  Vote was unanimous.  Motion carried.   

Mayor Jan Lehmkuhl called the meeting back to order at 8:23 p.m. with Jerry Kane, Deanna Monnig, Sharon Anderson, and Troy Watts.

Mayor Lehmkuhl announced that no decisions were made in closed session that could be announced in open session.

Having no further business to discuss, Deanna Monnig made a motion to adjourn at 8:26 p.m. with Sharon Anderson giving the second.  Vote was unanimous.  Motion carried.

Deborah A. Cox, City Clerk