Board of Aldermen Meeting Minutes

AUGUST 1, 2016

Mayor Jan Lehmkuhl called the regular Board meeting to order at 7:00 p.m. on August 1, 2016 at 100 W. Main Street, Ash Grove City Hall.

Board Members present:  Jan Lehmkuhl, Mayor; Troy Watts, Jerry Kane, Deanna Monnig, and Bill Wagner Aldermen.  Also in attendance: City Clerk Deborah Cox; Police Chief Bruce Belin; Asst. Supt of Public Works Charlie Jones and Ryan Squibb.

Bruce Belin gave the invocation and led the Pledge of Allegiance to the American Flag.

Motion made by Jerry Kane and seconded by Deanna Monnig to approve the consent agenda as presented which included the minutes from the last meetings.  Vote taken.  Unanimously approved.

Historic Town Center made written requests for the Backroads to Main Street activities on October 15, 2016:

  • Close Main Street from Calhoun west to Thurmond Ave and Calhoun east to Webster Ave. 
  • Catering license for 7 C’s Winery, LLC.
  • Closing parking lot on East Main Street

After discussion, motion was made by Deanna Monnig to approve a letter to the Department of Liquor Control stating the City does not directly prohibit catering and will refer this matter to that State Department. Seconded by Jerry Kane.  Vote taken.  Unanimously approved.

Motion made by Deanna Monnig and seconded by Jerry Kane to allow the street closings for the Backroads to Main Street activities.  Vote taken.  Unanimously approved.

SMOKE TESTING         TREKK Design Group has finishing smoke testing and manhole inspection for the DNR funded grant.   Next step will be to have cameras inserted into the sewer mains to see the problem areas and what will be needed to correct the issues.  During the testing a blockage was found south of Main Street between Calhoun and Brookside.  Our City workers were not able to remove this blockage, City of Springfield was called and they were able to remove the blockage with their equipment.  Discussion followed on how to fix this area.  Deanna Monnig stated that the safety of our workers during construction, is the main priority.  Public Works will get bids to have equipment take out trees to access the area and to dig up and replace the blocked section.

WATER/SEWER RATE STUDY                  MRWA is still working on compiling the information to submit an accurate report to the Board.

WATER TOWER MAINTENANCE            Bid should be in by next week.

MAIN STREET SIDEWALK                        One bid has been submitted to repair the sidewalk at the end of West Main Street; Whistler Construction in the amount of $27,954.00.  This would include build and set forms, pour and finish concrete, mortar in place historic bricks provided by the City.  After discussion, Motion was made by Deanna Monnig because of the safety issues, to go ahead with this project to be completed before the October festival. Seconded by Jerry Kane.  Vote taken.  Kane, Wagner, and Monnig aye.  Watts, nay.  Motion carried.

Motion made by Jerry Kane and seconded by Troy Watts to pay the bills after they are reviewed and signed. Vote taken.  Unanimous.

ANNOUCEMENTS:

  • Report on the ditch in front of the Ash Grove Fire Department on Prairie Lane – Mayor Lehmkuhl, William Wagner, and Charlie Jones met with the Fire Department at that location to look at the problem area.  The run off, drainage pipe and culverts are all property of the Fire District and should be maintained by them.  The City will change the way the city well drains, which should help
  • Megan Smith will be doing an internship for one of her college courses where she can help in building our website and revising our personnel manual.

Troy Watts made a motion to go into closed session to discuss personnel issues at 7:52 p.m. with Deanna Monnig giving the second.  Monnig, Wagner, Kane and Wagner, aye.  Motion carried.

Deanna Monnig made a motion to go back into regular board meeting with William Wagner giving the second.  Vote was unanimous.  Motion carried.

Mayor Lehmkuhl called the meeting back to order with Jerry Kane, Deanna Monnig, William Wagner and Troy Watts in attendance.

Mayor Lehmkuhl announced that no business was discussed in closed session that could be discussed in regular session. 

Having no other business, motion was made by Deanna Monnig and seconded by Jerry Kane to adjourn.  Vote taken.  Kane, Monnig, Wagner, and Watts, aye.

Deborah A. Cox, City Clerk